Site Administration & Logistics Coordinator - Chennai

IBA Proton Therapy; Chennai District; On-site; INR 357,000 - 544,000; Part time

Job summary

IBA Proton Therapy in Chennai seeks a proactive Site Administration & Logistics Coordinator for a part-time role (20 hours/week). You will support daily site operations, office management, logistics, inventory, finance, travel, HR administration, and quality documentation, coordinating with HQ and regional teams.

You will work with local engineering teams, ensure compliance with procedures and quality standards, and may assist other IBA sites in India on occasion.

Qualifications

• A relevant degree or equivalent professional experience.
• At least 4 years of experience in site administration, office management, logistics, or operational support.
• Experience with inventory management, stock control, logistics, or supply chain coordination is an advantage.
• Good knowledge of Microsoft Office and administrative systems.
• Professional proficiency in English. Knowledge of Tamil and Hindi is preferred.

Responsibilities

• Coordinate daily site administration, meetings, visits, and communication.
• Manage office supplies, vendors, contracts, equipment, and facility requests.
• Organize business travel and support onboarding and training.
• Coordinate shipments, inventory, stock tracking, tool calibration, and returns.
• Process purchase orders, invoices, expenses, petty cash, and cost reports.
• Maintain HR, EHS, quality, and administrative documentation.

Skills

English proficiency

Tamil and Hindi knowledge

Microsoft Office

Organizational skills

Communication skills

Education

Relevant degree or equivalent

Tools

Inventory management

Administrative systems

Job description

Mission

Are you an experienced Site Administrator, Administration Executive, Office Coordinator, or Logistics Coordinator looking for a meaningful part-time opportunity in an international healthcare technology company?

Mission

Are you an experienced Site Administrator, Administration Executive, Office Coordinator, or Logistics Coordinator looking for a meaningful part-time opportunity in an international healthcare technology company? IBA is looking for a proactive and highly organized Site Administration & Logistics Coordinator to support the daily operations of our Proton Therapy site in Chennai. In this role, you will be the main administrative point of contact for the local engineering team and will coordinate closely with IBA Headquarters and other regional and global teams. You will support site administration, office management, logistics, inventory, finance, travel arrangements, HR administration, and quality documentation. From time to time, you will also provide administrative and logistics support to other IBA sites and projects in India.

Challenges we trust you with

• Coordinate daily site administration, meetings, visits, and communication.
• Manage office supplies, vendors, contracts, equipment, and facility requests.
• Organize business travel and support employee onboarding and training.
• Coordinate shipments, spare parts, inventory, stock tracking, tool calibration, and returns.
• Process purchase orders, invoices, expenses, petty cash, and cost reports.
• Maintain HR, EHS, quality, and administrative documentation.

What We Value

You have:

• A relevant degree or equivalent professional experience.
• At least 4 years of experience in site administration, office management, logistics, or operational support.
• Experience with inventory management, stock control, logistics, or supply chain coordination is an advantage.
• Good knowledge of Microsoft Office and administrative systems.
• Professional proficiency in English. Knowledge of Tamil and Hindi is preferred.

And you are:

• Accurate, reliable, and able to deliver under strict deadlines while consistently working in compliance with company procedures, regulatory requirements, and quality standards.
• Highly organized with the ability to manage multiple priorities and coordinate activities across different stakeholders.
• Comfortable working with procedures, compliance requirements, and administrative systems.
• Flexible and adaptable to operational needs, including occasional after‑hours support and infrequent weekend activities when business requirements arise.
• Autonomous team player who is well organized, dependable, and capable of working independently while maintaining strong collaboration with local and international stakeholders.

What We Offer

• Competitive salary and benefits package
• A permanent contract - Part‑time contract (20 hours/week)
• A strong and collaborative team environment, where challenges are tackled together.
• Opportunity to work in a high‑tech healthcare environment
• Career growth and internal mobility within an international company
• A meaningful career, making a real difference in medical innovation and patient care.

Recruitment process

• Interview with recruiter
• Interview onsite with the hiring manager

Compensation Package

The total guaranteed annual compensation range (which includes annual base salary, as well as flexible budget if applicable, and car budget in specific locations) for this position is provided below:

Total gross guaranteed annual compensation range (Indian Rupee) : 3.57.000 - 5.43.500

The salary range indicated above is provided in compliance with applicable pay transparency requirements and reflects the typical compensation scope for this position based on the role's level of responsibility, required expertise, and location. The actual offer will be determined on an individual basis, taking into account objective and gender-neutral factors including relevant professional experience, qualifications, specific competencies, and internal equity. The range does not constitute a guaranteed salary and is subject to adjustment based on the final assessment of the selected candidate's profile. The role might also qualify for additional compensation elements such as variable pay, profit sharing, and benefits which are not reflected in this range.