Site Admin

Damco Spain SL; India; On-site; INR 800,000 - 1,200,000; Full time

Benefits offered by this job

Flexible working arrangements

Professional growth opportunities

Diverse and inclusive workplace

Job summary

A global logistics firm is seeking a Site Administrator in India. This role involves managing site infrastructure, overseeing vendor relationships, and ensuring compliance with labour laws. Candidates should have strong problem-solving skills and experience in facilities management. The position promotes a diverse and inclusive workplace and offers opportunities for professional growth and work-life balance.

Qualifications

• Experience in facilities management and site administration.
• Knowledge of compliance and labour laws.
• Strong vendor management skills.

Responsibilities

• Maintain site infrastructure and ensure safety standards.
• Oversee employee transportation and canteen operations.
• Support site compliance and assist with audits.
• Manage third-party staff and vendor relationships.

Skills

Facilities management

Vendor management

Compliance knowledge

Strong communication

Problem-solving

Audit support

Job description

At Maersk, we have big plans. Our aspiration is to become the global expert in integrated logistics, offering a truly end-to-end service that makes daily trade simpler and easier than ever.

As a key member of our frontline team, you'll be supported by leading-edge technology and innovative solutions that will help you to meet the diverse needs of our clients. Join us and be part of a dynamic environment where your skills and expertise will be valued and rewarded. Go big, join Maersk!

We are looking for a candidate responsible for end-to-end site administration, covering facilities upkeep, employee transport, canteen operations, compliance, and audit support. The role manages third-party staff and vendor relationships, ensuring adherence to labour laws, workplace policies, and service standards.

You’re Key Responsibilities:

Facilities Management

Responsible for maintaining and ensuring the smooth operation of site infrastructure, keeping facilities safe, compliant with health and safety standards, and coordinating repairs or improvements with staff and external contractors.

Oversees employee transportation services through efficient scheduling, safe vendor vehicle management, and issue resolution to ensure smooth operations. Additionally, supervises canteen activities, maintaining food quality, hygiene, and service standards while collaborating with catering vendors to provide diverse, nutritious meal options and continuous improvements.

Site Compliance & Audit Support

Supports compliance with laws, regulations, and company policies by assisting audits, maintaining documentation, and driving corrective actions. Contributes to HSSE initiatives through safety standards enforcement, risk assessments, and incident investigations to ensure ongoing site compliance and operational integrity.

Third-Party Staff Management

Acts as the primary liaison for third-party staff, overseeing onboarding, training, scheduling, and compliance with labour laws and workplace policies. Maintains accurate records, monitors attendance and leave, and ensures proper use of systems. Generates workforce reports, analyzes trends in attrition and productivity, and supports staffing plans to drive operational efficiency and employee alignment.

Third-Party Vendor Administration

Manages vendor relationships to ensure SLAs, compliance with labour laws, and proper documentation for staff. Oversees smooth onboarding and offboarding processes, provides performance and attendance feedback for corrective action, and maintains records to track improvements and accountability.

Ensures accurate and timely processing of invoices by verifying calculations, contracts, and supporting documents. Manages approval workflows, resolves discrepancies, and maintains organized records. Conducts regular checks on vendor salary claims to ensure compliance and prevent payment issues.

What We Offer:

Impact: Be part of a team that directly contributes to global operations.

Opportunity: Unlock professional and personal growth through diverse career pathways.

Innovation: Work with a team that embraces technology and continuous improvement.

Global Exposure: Collaborate across geographies and cultures.

Work-Life Balance: Flexible working arrangements to support your well-being.

Maersk is committed to a diverse and inclusive workplace, and we embrace different styles of thinking. Maersk is an equal opportunities employer and welcomes applicants without regard to race, colour, gender, sex, age, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation, physical or mental disability, medical condition, pregnancy or parental leave, veteran status, gender identity, genetic information, or any other characteristic protected by applicable law. We will consider qualified applicants with criminal histories in a manner consistent with all legal requirements.

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