Site Admin

A.P. Moller - Maersk; Dadri; On-site; INR 600,000 - 900,000; Full time

Job summary

A.P. Moller - Maersk is seeking an experienced admin operations lead to oversee end-to-end administrative activities at the site. You will coordinate the team workflow, manage assets and infrastructure, and ensure documentation compliance in line with Maersk policies.

Responsibilities include vendor negotiations, SLA management, and routine reporting to drive efficiency, cost control, and safe, compliant site operations. MBA holders with ERP/Data BI experience are preferred.

Qualifications

• Postgraduate degree with MBA preferred for management of admin operations.
• Proficiency in MS Office and ERP systems (SAP/IFS) is required.
• Experience in data analysis and BI tools like Power BI is advantageous.

Responsibilities

• Lead end-to-end admin operations and coordinate team workflow.
• Manage admin assets, infrastructure, and supplier onboarding with compliance.
• Oversee vendor contracts, SLAs and timely renewals; ensure cost efficiency.
• Generate weekly/periodic reports and maintain stock controls for admin items.
• Implement SOPs, policy documentation, and site safety practices.

Skills

Data Analysis

Team Coordination

MS Office

ERP literacy

Education

Postgraduate MBA

Tools

SAP

IFS

Power BI

AutoCAD

MS Projects

Job description

APM Terminals

Lead end-to-end admin operations, ensuring day-to-day management of admin activities, team workflow coordination, provider onboarding, documentation compliance, and smooth operational execution. Assist in planning new initiatives and programmes while managing admin operations in line with applicable codes of practice and Maersk ethos. Utilize operational metrics and data analysis to enhance team efficiency, improve SLA compliance, and support effective decision-making.

Admin Asset & Infrastructure Management

Organize the end-to-end admin asset lifecycle, including maintenance of admin assets and infrastructure, implementation of automated tracking systems, and reduction of Time-to-Repair/replacement.

Performance Optimization

Utilized data analytics to identify skill gaps, design targeted training programmes, increase manpower productivity, ensure optimal deployment, and enable cost-effective usage of materials, manpower and equipment. Drive Total Cost of Ownership (TCO) initiatives for admin assets: Usage optimization, cost benchmarking, AMC & contract rationalization. Identify and execute cost-saving projects (₹/move impact). Build MIS for: Maintenance cost trends and Cost per equipment.

Policy Implementation & Compliance

Standardized admin policy documentation and compliance procedures, maintained all required documents including logbooks, ensured adherence to SOPs, supported regulatory compliance, and implemented best practices across admin operations.

Reporting & Controls

Generated weekly metrics and statutory reports on admin operations, maintained systems for receipt and dispatch of goods, and ensured effective stock control of housekeeping, stationery, and other admin-related items procured for the site.

Vendor, Contract & SLA Management

Optimized vendor contract negotiations, ensured timely contract renewals for admin services, maintained contracts, documents, warranty certificates and claims, enabled timely vendor payments, and ensured cab service SLA compliance while maintaining high-quality operational support.

Housekeeping, Safety & Site Administration

Established and implemented effective housekeeping practices at site, ensured all admin-related activities were performed as per safety norms, and supported overall site administration through structured processes and continuous monitoring.

Education

Postgraduate, Preferred - MBA

Certification & Skills

Proficient in MS Office, Knowledge of SAP/IFS or similar ERP systems. Knowledge/ Hands on experience on Data Analysis, AI, Power BI, Autocad, MS Projects will be an advantage.

Maersk is committed to a diverse and inclusive workplace, and we embrace different styles of thinking. Maersk is an equal opportunities employer and welcomes applicants without regard to race, colour, gender, sex, age, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation, physical or mental disability, medical condition, pregnancy or parental leave, veteran status, gender identity, genetic information, or any other characteristic protected by applicable law. We will consider qualified applicants with criminal histories in a manner consistent with all legal requirements.

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