Services Support Coordinator I

Vertiv; Kolkata District; On-site; INR 400,000 - 700,000; Full time

Job summary

Vertiv in Kolkata is seeking a proactive Project Coordinator to manage documentation, handover packages, service coordination, and cross-functional communication across multiple sites. You will track progress, prepare MOMs and status reports, and ensure timely approvals in line with customer specifications and Vertiv standards.

Experience coordinating with engineering, site teams and vendors is preferred, along with maintaining document registers and audit readiness.

Responsibilities

• Coordinate with engineering, site teams, and vendors for project execution activities
• Track project progress, timelines, and deliverables across multiple sites
• Support manpower planning, material readiness, and execution coordination
• Ensure effective communication across cross-functional teams
• Coordinate preparation of L2 to L4, SAT, ISAT documentation and HOTO handover packages
• Maintain document registers, trackers, and submission schedules
• Track document status and ensure timely submission and approvals
• Validate completeness and accuracy of documentation as per project requirements
• Ensure document version control, traceability, and audit readiness
• Coordinate preparation of final handover documentation including drawings, test reports, and commissioning records
• Support smooth HOTO execution with complete documentation and approvals
• Ensure compliance with customer specifications and company standards
• Support preventive maintenance planning and service coordination activities
• Track service requests, SLA adherence, and escalation closures
• Assist in implementation of service bulletins and corrective actions
• Prepare MOMs, action trackers, and project status reports
• Monitor pending actions and follow up for timely closure
• Provide regular updates to management and project stakeholders
• Act as point of contact for documentation-related customer interactions
• Support customer submissions, review comments, and approval tracking
• Coordinate with internal teams and vendors for issue resolution

Job description

Job Description:

Key Responsibilities Project Coordination

• Coordinate with engineering, site teams, and vendors for project execution activities
• Track project progress, timelines, and deliverables across multiple sites
• Support manpower planning, material readiness, and execution coordination
• Ensure effective communication across cross-functional teams

Documentation Management (Core Responsibility)

• Coordinate preparation of L2 to L4, SAT, ISAT documentation and HOTO handover packages
• Maintain document registers, trackers, and submission schedules
• Track document status and ensure timely submission and approvals
• Validate completeness and accuracy of documentation as per project requirements
• Ensure document version control, traceability, and audit readiness

Handover & Compliance

• Coordinate preparation of final handover documentation including drawings, test reports, and commissioning records
• Support smooth HOTO execution with complete documentation and approvals
• Ensure compliance with customer specifications and company standards

Service Support & Operations

• Support preventive maintenance planning and service coordination activities
• Track service requests, SLA adherence, and escalation closures
• Assist in implementation of service bulletins and corrective actions

Reporting & Tracking

• Prepare MOMs, action trackers, and project status reports
• Monitor pending actions and follow up for timely closure
• Provide regular updates to management and project stakeholders

Customer & Stakeholder Coordination

• Act as point of contact for documentation-related customer interactions
• Support customer submissions, review comments, and approval tracking
• Coordinate with internal teams and vendors for issue resolution

The successful candidate will embrace Vertiv’s Core Principles & Behaviors to help execute our Strategic Priorities.

OUR CORE PRINCIPLES: Safety. Integrity. Respect. Teamwork. Inclusion.

OUR STRATEGIC PRIORITIES

• High-Performance Culture
• Customer Focus
• Operational Excellence
• Innovation
• Financial Strength

VERTIV BEHAVIORS

• Own it
• Act with urgency
• Foster a customer-first mindset
• Think big and execute
• Lead by example
• Drive continuous improvement
• Learn and seek out development
• Promote transparent & open communication

About Vertiv

Vertiv (NYSE: VRT) brings together hardware, software, analytics and ongoing services to enable its customers’ vital applications to run continuously, perform optimally and grow with their business needs. Vertiv solves the most important challenges facing today’s data centers, communication networks, and commercial and industrial facilities with a portfolio of power, cooling and IT infrastructure solutions and services that extend from the cloud to the edge of the network. Headquartered in Westerville, Ohio, USA, Vertiv employs around 34,000 people and does business in more than 130 countries. Visit Vertiv.com to learn more.

Equal Opportunity Employer

Vertiv is an Equal Opportunity/Affirmative Action employer. We promote equal opportunities for all with respect to hiring, terms of employment, mobility, training, compensation, and occupational health, without discrimination as to age, race, color, religion, creed, sex, pregnancy status (including childbirth, breastfeeding, or related medical conditions), marital status, sexual orientation, gender identity / expression (including transgender status or sexual stereotypes), genetic information, citizenship status, national origin, protected veteran status, political affiliation, or disability. If you have a disability and are having difficulty accessing or using this website to apply for a position, you can request help by sending an email to [e-mail]

Requirements: