Logistics Coordinator I

Vertiv; Thane; On-site; INR 700,000 - 1,200,000; Full time

Job summary

Vertiv is seeking a logistics professional in India to manage export shipments end-to-end, coordinating with production, planning, sales, warehouse and freight forwarders. You will monitor RD-based shipping plans, ensure compliance, and drive cost-control measures while maintaining export documentation and MIS dashboards.

The role requires strong Excel skills and experience with Power BI for dashboard reporting and analytics to support export operations and regulatory compliance.

Qualifications

• Experience in coordinating export shipments across multiple departments.
• Strong analytical skills and proficiency in MS Excel for tracking and reporting.
• Ability to prepare and monitor export shipment plans based on customer requirements.

Responsibilities

• Coordinate with Production, Planning, Sales, Warehouse, Finance and CHA/Freight Forwarder for export shipments.
• Prepare and monitor the export shipment plan based on customer requirements, Ready Date (RD), terms and shipping schedule.
• Coordinate with Freight Forwarders for pickup, booking, container availability and vessel connections.
• Monitor shipment movement from plant to port and port to destination.
• Develop and maintain Export Logistics MIS and Power BI dashboards.

Skills

Export logistics

Microsoft Excel

Tools

Power BI

MS Excel

Job description

Job Description

• Coordinate with Production, Planning, Sales, Warehouse, Finance and CHA/Freight Forwarder for export shipments.
• Prepare and monitor the export shipment plan based on customer requirements, Ready Date (RD), commercial terms and shipping schedule.
• Coordinate vehicle/container placement and factory/port stuffing.
• Track material readiness against the confirmed RD.
• Follow up with Production for delays, partial readiness and last-minute changes.
• Coordinate with Freight Forwarders for pickup, booking, container availability and vessel connections.
• Monitor shipment movement from plant to port and port to destination.
• Coordinate with Third part Inspection agency for Inspection scheduling and certification.
• Documentation and monitor Export Incentive.
• Shipping bill checklist approval for filing.
• Track vessel schedules, ETD/ETA and transshipment details.
• Escalate shipment delays, port congestion, container shortages and other operational issues.
• Monitor detention, demurrage, waiting charges and other logistics costs.
• The candidate should be responsible for developing and maintaining Export Logistics MIS and Power BI dashboards
• Support compliance with Customs, DGFT, FEMA, Foreign Trade Policy and applicable export regulations.
• Ensure correct HS classification and export documentation.
• Support preparation of documents for FTA/Preferential Certificate of Origin & coordination.
• Maintain supporting documents for origin qualification and costing.
• Monitor export incentive documentation and coordinate with relevant teams.
• Support EDPMS closure/regularization and bank documentation.
• Maintain proper records for audit and statutory requirements.
• Ensure timely submission of required documents to internal and external stakeholders.
• Strong knowledge of Microsoft Excel is required.

Job Description

• Coordinate with Production, Planning, Sales, Warehouse, Finance and CHA/Freight Forwarder for export shipments.
• Prepare and monitor the export shipment plan based on customer requirements, Ready Date (RD), commercial terms and shipping schedule.
• Coordinate vehicle/container placement and factory/port stuffing.
• Track material readiness against the confirmed RD.
• Follow up with Production for delays, partial readiness and last-minute changes.
• Coordinate with Freight Forwarders for pickup, booking, container availability and vessel connections.
• Monitor shipment movement from plant to port and port to destination.
• Coordinate with Third part Inspection agency for Inspection scheduling and certification.
• DG declaration
• Documentation and monitor Export Incentive.
• Shipping bill checklist approval for filing.
• Track vessel schedules, ETD/ETA and transshipment details.
• Escalate shipment delays, port congestion, container shortages and other operational issues.
• Monitor detention, demurrage, waiting charges and other logistics costs.
• The candidate should be responsible for developing and maintaining Export Logistics MIS and Power BI dashboards
• Support compliance with Customs, DGFT, FEMA, Foreign Trade Policy and applicable export regulations.
• Ensure correct HS classification and export documentation.
• Support preparation of documents for FTA/Preferential Certificate of Origin & coordination.
• Maintain supporting documents for origin qualification and costing.
• Monitor export incentive documentation and coordinate with relevant teams.
• Support EDPMS closure/regularization and bank documentation.
• Maintain proper records for audit and statutory requirements.
• Ensure timely submission of required documents to internal and external stakeholders.
• Strong knowledge of Microsoft Excel is required.

Key Responsibilities-Export Logistics Coordination

• Coordinate with Production, Planning, Sales, Warehouse, Finance and CHA/Freight Forwarder for export shipments.
• Prepare and monitor the export shipment plan based on customer requirements, Ready Date (RD), commercial terms and shipping schedule.
• Coordinate vehicle/container placement and factory/port stuffing.
• Track material readiness against the confirmed RD.
• Follow up with Production for delays, partial readiness and last‑minute changes.
• Coordinate with Freight Forwarders for pickup, booking, container availability and vessel connections.
• Monitor shipment movement from plant to port and port to destination.
• Coordinate with Third part Inspection agency for Inspection scheduling and certification.
• DG declaration
• Documentation and monitor Export Incentive.
• Shipping bill checklist approval for filing.
• Track vessel schedules, ETD/ETA and transshipment details.
• Escalate shipment delays, port congestion, container shortages and other operational issues.
• Monitor detention, demurrage, waiting charges and other logistics costs.
• The candidate should be responsible for developing and maintaining Export Logistics MIS and Power BI dashboards
• Support compliance with Customs, DGFT, FEMA, Foreign Trade Policy and applicable export regulations.
• Ensure correct HS classification and export documentation.
• Support preparation of documents for FTA/Preferential Certificate of Origin & coordination.
• Maintain supporting documents for origin qualification and costing.
• Monitor export incentive documentation and coordinate with relevant teams.
• Support EDPMS closure/regularization and bank documentation.
• Maintain proper records for audit and statutory requirements.
• Ensure timely submission of required documents to internal and external stakeholders.
• Strong knowledge of Microsoft Excel is required.

About Us

The successful candidate will embrace Vertiv’s Core Principles & Behaviors to help execute our Strategic Priorities.

OUR CORE PRINCIPLES:

Safety. Integrity. Respect. Teamwork. Inclusion.

OUR STRATEGIC PRIORITIES

• High-Performance Culture
• Customer Focus
• Operational Excellence
• Innovation
• Financial Strength

VERTIV BEHAVIORS

• Own it
• Act with urgency
• Foster a customer-first mindset
• Think big and execute
• Lead by example
• Drive continuous improvement
• Learn and seek out development
• Promote transparent & open communication

About Vertiv

Vertiv (NYSE: VRT) brings together hardware, software, analytics and ongoing services to enable its customers’ vital applications to run continuously, perform optimally and grow with their business needs. Vertiv solves the most important challenges facing today’s data centers, communication networks, and commercial and industrial facilities with a portfolio of power, cooling and IT infrastructure solutions and services that extend from the cloud to the edge of the network. Headquartered in Westerville, Ohio, USA, Vertiv employs around 34,000 people and does business in more than 130 countries. Visit Vertiv.com to learn more.

Equal Opportunity Employer

Vertiv is an Equal Opportunity/Affirmative Action employer. We promote equal opportunities for all with respect to hiring, terms of employment, mobility, training, compensation, and occupational health, without discrimination as to age, race, color, religion, creed, sex, pregnancy status (including childbirth, breastfeeding, or related medical conditions), marital status, sexual orientation, gender identity / expression (including transgender status or sexual stereotypes), genetic information, citizenship status, national origin, protected veteran status, political affiliation, or disability. If you have a disability and are having difficulty accessing or using this website to apply for a position, you can request help by sending an email to [e-mail]