Senior Specialist Employee Relations

Jabil; Pune District; On-site; INR 810,000 - 990,000; Full time

Job summary

Jabil is seeking an ER Specialist in Pune, India to manage Employee Relations (ER) and Industrial Relations (IR), oversee contract labor administration, ensure statutory compliance, and drive workforce engagement. The role requires hands-on labor law knowledge and data-driven HR reporting.

You will handle grievances, enable negotiations, coordinate payroll with vendors, and liaise with government bodies to maintain 100% compliance while fostering trust between management and staff.

Qualifications

• Strong knowledge of labor laws (Factories Act, Shops & Establishments Act, PF, ESI, Minimum Wages, Bonus, Gratuity).
• Experience in ER/IR practices and contract labor/payroll handling.

Responsibilities

• Manage Employee Relations (ER) and Industrial Relations (IR) activities across the organization.
• Handle grievances, disciplinary actions, domestic inquiries, and conflict resolution.
• Maintain healthy industrial relations with workmen, unions (if applicable), and internal stakeholders.
• Support management in negotiations, settlements, and dispute resolution.
• End-to-end management of contract labor including onboarding, attendance, deployment, and exit.
• Coordinate with contractors for manpower planning and performance monitoring.
• Supervise and validate contract payroll processing with vendors, ensuring accurate wages and timely disbursement.
• Audit contractor bills and payroll records for compliance.

Skills

Labor laws

ER & IR

Contract labor

Payroll handling

Grievance handling

Negotiation

People management

MS Excel

PowerPoint

Communication

Reporting

Education

MBA / MSW / PG Diploma in HR or Labor Laws

Job description

The ER Specialist will be responsible for managing Employee Relations (ER), Industrial Relations (IR), contract labor administration, statutory compliance, and workforce engagement. The role requires strong people management skills, hands-on experience with labor laws, government liaison, and data-driven HR reporting.

Key Responsibilities

Employee & Industrial Relations

• Manage Employee Relations (ER) and Industrial Relations (IR) activities across the organization.
• Handle employee grievances, disciplinary actions, domestic inquiries, and conflict resolution.
• Maintain healthy industrial relations with workmen, unions (if applicable), and internal stakeholders.
• Support management in negotiations, settlements, and dispute resolution.

Contract Labor Management

• End-to-end management of contract labor including onboarding, attendance, deployment, and exit.
• Ensure compliance with Contract Labor (Regulation & Abolition) Act and other applicable labor laws.
• Coordinate with contractors for manpower planning and performance monitoring.

Payroll & Vendor Coordination

• Supervise and validate contract payroll processing in coordination with vendors.
• Ensure accuracy of wages, statutory deductions, and timely disbursement.
• Audit contractor bills and payroll records for compliance and correctness.

Statutory & Legal Compliance

• Ensure 100% compliance with applicable labor laws (Factories Act, Shops & Establishments Act, PF, ESI, Minimum Wages, Bonus, Gratuity, etc.).
• Prepare and file statutory returns, registers, and records within timelines.
• Handle inspections, audits, and queries from labor authorities.
• Coordinate with legal advisors on labor-related cases and compliance matters.

Government Liaison & Licensing

• Liaise with various government authorities (Labor Department, Factory Inspectorate, PF/ESI offices, etc.).
• Manage preparation, renewal, and maintenance of statutory licenses and registrations.
• Handle submission of statutory returns and responses to notices.

Employee Engagement & People Management

• Plan and execute employee engagement activities to improve morale and workplace culture.
• Support initiatives related to employee communication, welfare, and retention.
• Act as a bridge between management and employees to foster trust and transparency.

Data Analysis & Reporting

• Maintain and analyze ER/IR data, manpower data, attrition, absenteeism, and compliance dashboards.
• Prepare MIS reports and presentations for management review.
• Use data insights to support decision-making and continuous improvement.

Required Skills & Competencies

• Strong knowledge of labor laws, ER & IR practices
• Hands-on experience in contract labor and payroll handling
• Excellent grievance handling and negotiation skills
• Strong people management and stakeholder coordination abilities
• Proficiency in MS Excel (advanced level) and PowerPoint for data analysis and presentations
• Good communication, documentation, and reporting skills
• Ability to work independently and handle pressure situations

Educational Qualification

• MBA / MSW / PG Diploma in HR or Labor Laws (preferred)
• Certification in Labor Laws or IR (added advantage)