senior specialist, administrative support

Randstad NV; Hyderabad; On-site; INR 300,000 - 600,000; Full time

Job summary

Randstad NV in Hyderabad is seeking an capable administrative professional to manage calendars, draft documents, and support HR-related tasks. You will handle correspondence, prepare reports, and assist with project work in a collaborative office environment.

The role involves meeting coordination, event support, and maintaining office supplies, with opportunities to contribute to process improvements and knowledge management initiatives.

Qualifications

• Requires working knowledge of own discipline and a basic understanding of concepts and procedures in related disciplines.
• Demonstrates knowledge of the company, processes and customers.
• Performs a range of assignments related to discipline.
• Uses prescribed guidelines or policies in analyzing situations and resolving problems to deliver continuous business results.

Responsibilities

• Manage calendars and schedules, including scheduling meetings, appointments, and travel arrangements.
• Handle incoming and outgoing correspondence, including emails, letters, and phone calls with sensitivity
• Prepare presentations, reports, and other documents.
• Maintain office supplies and equipment. Please combine with I 17. : Suggestion Key accountability: Perform general office administration tasks (i.e. maintain office equipment and expenses reports )
• Assist with project management tasks
• Perform general office administration task
• Event/Workshop Coordination: End-to-end planning and support with internal/external meetings or small-scale events.
• Meeting Support: Create agendas, take notes, track actions, and ensure follow-ups for department meetings.
• Supporting with HR related topics as people review, development plans and practicalities

Skills

Drafting documents

Document management

Knowledge management

Calendar management

Communication

General administrative support

Business travel management

Job description

Every year, we help hundreds of thousands of people find rewarding jobs in the ever-changing world of work.

We understand the importance of a job in peoples lifes and we want to help them find work that feels good. And we’ll help them continue to grow as their needs and ambitions change.

At Randstad, our value comes from our people and that is why we put them first. We are proud of our learning culture and career architecture framework that encourages ours team to develop both personally and professionally.

We believe that talent grows when presented with opportunity and this is why we encourage our people to think beyond their role. We have created a culture that enables talent to flourish, encouraging entrepreneurship, fostering team spirit, and continually building mutual trust.

• Manage calendars and schedules, including scheduling meetings, appointments, and travel arrangements.

• Handle incoming and outgoing correspondence, including emails, letters, and phone calls with sensitivity

• Prepare presentations, reports, and other documents.

• Maintain office supplies and equipment. Please combine with I 17. : Suggestion Key accountability: Perform general office administration tasks (i.e. maintain office equipment and expenses reports )

• Assist with project management tasks

• Perform general office administration task

• Event/Workshop Coordination: End-to-end planning and support with internal/external meetings or small-scale events.

• Meeting Support: Create agendas, take notes, track actions, and ensure follow-ups for department meetings.

Supporting with HR related topics as people review, development plans and practicalities

Grade Descriptor

• Requires working knowledge of own discipline and a basic understanding of concepts and procedures in related disciplines

• Demonstrates knowledge of the company, processes and customers

• Performs a range of assignments related to discipline

• Uses prescribed guidelines or policies in analyzing situations and resolving problems to deliver continuous business results

• Receives a moderate level of guidance and direction; may provide informal guidance to new team members

• Impacts quality and effectiveness of own team and may impact other closely related work teams whose activities are interdependent

• Explains factual, sometimes complex and potentially dynamic information to others in straightforward situations.

skills

• Drafting Documents
• Document Management Systems
• Knowledge Management
• Calendar Management
• Communication
• General Administrative Support
• Business Travel Management