Senior Payroll Specialist

Menschen Consulting Pvt. Ltd.; Vasai-Virar; On-site; INR 1,400,000 - 2,200,000; Full time

Job summary

Menschen Consulting Pvt. Ltd. in Mumbai region is seeking an experienced Senior Payroll Specialist to manage end-to-end payroll operations for 1000+ employees, ensuring accurate salary processing and statutory compliance.

The role requires PF/ESIC/PT/TDS knowledge, strong Excel skills, and experience with HRMS/payroll systems. You will coordinate with HR, Finance, and external consultants to ensure timely filings and data accuracy.

Qualifications

• Graduate or postgraduate in Commerce, Finance, HR, or related field.
• Minimum 7 years in payroll processing with statutory compliance.
• Strong knowledge of PF, ESIC, PT, TDS, and Labour regulations.
• Proficient in MS Excel and HRMS/payroll systems.

Responsibilities

• Manage monthly payroll processing for 1000+ employees.
• Ensure statutory compliance for PF, ESIC, PT, TDS, and related funds.
• Reconcile payroll data with attendance and finance records.
• Handle full and final settlements including leave encashment and recoveries.
• Coordinate attendance, overtime, and leave data with HR and other departments.
• Prepare payroll MIS, salary statements, and cost reports.
• Maintain payroll registers and audit documentation.
• Address employee queries on salary, payslips, and reimbursements.
• Maintain accurate data in HRMS/payroll software and seek process improvements.

Skills

End-to-End Payroll

PF/ESIC/Tax Regulations

Payroll Reconciliation

MS Excel

HRMS/Payroll Systems

Attention to detail

Coordination

Education

Graduate/Postgraduate in Commerce/Finance/HR

Tools

HRMS/Payroll software

Job description

Designation – Payroll Specialist

Exp in end to end pay roll process handling for 1000+employees

Knowledge of SAP,Exp in HRMS

Location = virar , Mumbai

Job Summary

We are looking for an experienced Senior Payroll Specialist to manage end-to-end payroll operations, statutory compliance, payroll reconciliation, and employee compensation administration. The candidate will be responsible for ensuring accurate and timely salary processing, maintaining payroll records, and complying with applicable statutory regulations.

Key Responsibilities

• End-to-End Payroll Processing: Manage monthly payroll processing, including salary calculations, allowances, incentives, bonuses, deductions, reimbursements, and other employee payments.
• Statutory Compliance: Ensure timely compliance with applicable regulations related to PF, ESIC, Professional Tax, TDS, Labour Welfare Fund, and other statutory requirements.
• Payroll Reconciliation: Reconcile payroll data with attendance, leave records, employee changes, and finance records to ensure accuracy.
• Full & Final Settlement: Manage employee exit settlements, including notice pay, leave encashment, recoveries, and other applicable payments.
• Attendance & Leave Management: Coordinate attendance, overtime, shift allowances, and leave data with HR and relevant departments.
• Payroll MIS & Reporting: Prepare monthly payroll reports, salary statements, employee cost reports, deductions, and other management reports.
• Payroll Audit & Documentation: Maintain payroll registers, employee compensation records, statutory documents, and supporting data for internal and external audits.
• Employee Query Management: Address employee queries related to salary, payslips, deductions, tax declarations, and reimbursements.
• HRMS & Payroll Systems: Maintain accurate payroll data in HRMS/payroll software and identify opportunities to improve payroll processes.
• Stakeholder Coordination: Coordinate with HR, Finance, Accounts, and external consultants to ensure smooth payroll operations and timely statutory filings.
• Confidentiality & Data Accuracy: Maintain strict confidentiality of employee salary information and ensure the accuracy and integrity of payroll data.

Required Qualifications & Skills

• Graduate or postgraduate degree in Commerce, Finance, Human Resources, or a related field.
• Minimum 7 years of relevant experience in payroll processing and statutory compliance.
• Strong knowledge of end-to-end payroll, PF, ESIC, Professional Tax, TDS, and applicable labour regulations.
• Experience in payroll reconciliation, Full & Final Settlement, payroll MIS, and audit documentation.
• Proficiency in MS Excel and HRMS/payroll management systems.
• Strong analytical, numerical, and problem-solving skills.
• Excellent coordination skills and attention to detail.