Senior Manager - Administration and Employee Relations

Mahindra And Mahindra Limited; Nagpur District; On-site; INR 1,600,000 - 2,200,000; Full time

Job summary

Mahindra And Mahindra Limited seeks a Senior Manager - Administration responsible for budget planning, cost control, and financial reviews for admin and facilities. You will oversee MIS and billing, petty cash, and ensure accuracy and compliance across departments.

The role covers canteen and guest house operations, welfare programs, CSR activities, and government liaisoning. You will also lead high-profile events, travel desk management, and ensure safety, vendor management, and adherence to

Qualifications

• Postgraduate qualification in personnel management and related fields.
• Strong understanding of labour laws and industrial relations.
• Experience in strategy development and HR operations.

Responsibilities

• Oversee budget planning and cost control for admin and facility services.
• Supervise MIS and billing for Admin & Employee Relations.
• Manage canteen, guest house operations, vendor relations and compliance.
• Lead welfare programs, CSR initiatives and government liaisoning.
• Plan large official events and travel management for leadership.

Education

Post Graduate Dip in Personnel Mgmt

Masters in Social Work

Master of Labour Studies

Job description

Senior Manager - Administration Responsibilities & Key Deliverables Budget & Cost Management

Develop financial plans and oversee budget allocation for administrative and facility-related services. Lead implementation of cost-control strategies and conduct periodic financial reviews. Supervise MIS and billing for Admin and Employee Relations, ensuring financial accuracy and transparency. Oversee petty cash management systems, reinforcing accuracy and accountability.

Canteen & Guest House Operations

Formulate policy and planning for day-to-day canteen operations, including financial planning and vendor management. Ensure adherence to advanced food safety standards and statutory requirements. Facilitate collaboration with the canteen committee to uphold high standards of service and employee satisfaction. Supervise guest house management, ensuring exemplary service for visiting employees and guests.

Welfare, Public Relations & Government Liaisoning

Initiate and oversee comprehensive employee welfare programs. Build and sustain strong relationships with key external stakeholders. Liaise with government and statutory bodies at a senior level to secure necessary permissions and ensure compliance. Lead CSR and community engagement initiatives, enhancing the company’s corporate social responsibility image.

Event & Function Management

Lead the planning and organization of large-scale official functions, events, and high-profile customer visits. Oversee logistics and ensure smooth coordination and execution of events. Facilitate cross-departmental collaboration to ensure the high-quality execution of functions.

Hospitality & Travel Desk Management

Oversee and optimize transportation schedules and pool car allocations, with a focus on efficiency and safety. Manage senior-level hotel bookings and coordinate travel arrangements for leadership and guests. Supervise comprehensive travel management, ensuring compliance with company travel policies. Ensure adherence to hospitality norms and company policies for new joiners, including various allowances and benefits.

Compliance & Sustainability

Ensure the organization meets advanced statutory and compliance requirements for administration and facility management. Develop and implement sustainability initiatives that align with strategic company goals. Drive compliance with OHSAS, ISO 220000, and Food Safety standards in all relevant operations. Oversee contract labor management, ensuring compliance with labor laws including Minimum Wages, PF, and ESIC Acts.

Preferred Industries Education Qualification

Post Graduate Dip in Personnel Mgmt; Masters in Social Work; Master of Labour Studies. General Experience 15 years. Multi locations, multi states exposure will be preferred. Critical Experience: Previous Experience as Head - Industrial Relation (for a Small/Medium size unionised plant. Experience of signing at-least 5-6 Long term Settlements , in Small/Medium unionized plants. Should have an experience of developing and implementing ER Strategy at Plant Level. Should be good at Partnership building with local industry and industry associations, labour authorities, local government bodies System Generated Core Skills Communication Skills Labour Laws Liasoning Negotiation Employee Engagement Trade Union Management Disciplinary Proceeding Disciplinary & Grievance Procedures Statutory Compliance Labour Management Safety Management Productivity Improvement Strategic Planning Organizational Development Continuous Improvement Six Sigma Capability Building Training & Development PQCDSM Long Term Wage Settlement Risk Analysis Trend Analysis Corporate Social Responsibility (CSR) Team Management System Generated Secondary Skills Experience Level Senior Level.