Senior Lease Administration Associate - Abstractions

Mohr Partners; Chennai; On-site; INR 800,000 - 1,200,000; Full time

Job summary

Mohr Partners India is seeking a Senior Lease Administration Associate – Abstractions (On-Site) to manage the full scope of lease administration, abstract and review client leasing details, and coordinate abstractions from transition and regional teams.

You will maintain license trackers, reconcile invoices, prepare periodic client reports, and ensure accuracy while building strong relationships with clients and internal teams; shift is 4:30 PM to 1:30 AM IST.

Qualifications

• Graduation is required.
• 5–8 years of experience in lease administration or related field.
• Must have experience with Business Licensing.

Responsibilities

• Abstract & review client leasing details and gain visibility to client deliverables.
• Coordinate abstractions from transition and regional teams; manage QC process and project tracking.
• Review CAM, real estate tax invoices, rent variance analysis, and rent payment processing.
• Manage client/vendor/landlord relationships and license tracking across locations.
• Generate and distribute periodic client reports and conduct research for client requests.
• Assist in onboarding new clients and provide guidance to Portfolio Administrators.

Skills

Communication

Organization

Analytical

Multitasking

Education

Graduation

Tools

Microsoft Office

Job description

Senior Lease Administration Associate - Abstractions (On-Site, India)

Description

Job Summary/Mohr Intro.

Mohr Management. is looking for a qualified individual to join our Lease Administration - Abstractions team. The ideal candidate should be prepared to work in a fast-paced collaborative environment while managing the full scope of administrative services for our clients.

Shift Timings: 4:30 PM to 1:30 AM IST only

Essential Functions

• Abstract & review client leasing details and will gain visibility to client deliverables driving key initiatives for the client
• Understand the basics of Lease Administration and will be a key player in ensuring accuracy and management of client leasing management
• Ensure accurate reporting and reconciliation of information, and foster critical relationships between various individuals, teams, and our clients
• Be responsible for the full scope of Lease Administration abstraction services including:
  • Coordination of abstractions from transition team
  • Coordination of abstractions required from regional teams
  • Project assignment and tracking of QC process
  • Client/vendor/landlord relationship management
  • Review CAM and other escalations & real estate tax invoices
  • Review data entry, validation, and management of lease documents
  • Review rent variance analysis and rent payment processing
  • Review Subtenant account management, and billing/collections of third-party tenant rents
  • Management of project abstraction services
• Continuous monitoring, tracking, and reporting of critical dates to client.
• Financial analysis and volume trends
• Partnership with outsource providers
• Streamlining current process and driving efficiencies
• Be responsible for the business license process for client locations including:
  • Research of federal, state, county and city licensing requirements for each location
  • Preparation, review and submission of new license applications, renewals, amendments and closures
  • Coordination of license fee payments
  • Maintaining license trackers with license numbers, issuing authorities, expiration dates and renewal deadlines
  • Monitoring upcoming expirations and ensuring timely renewals to avoid penalties or lapses
  • Correspondence with licensing authorities and client compliance teams to resolve queries and deficiencies
  • Validation of client compliance spreadsheets against license records
• Approach client and key stakeholder interactions with a Customer First Mindset
• Support, exposure, and leadership of other special projects as assigned by manager
• Set-up and maintain reminders for portfolios.
• Identify potential conflicts in lease or other high-risk item; provide feedback and suggestions on lease language.
• Create and conduct audit/year-end reconciliation functions along with tracking savings.
• Reconcile invoices and resolve billing discrepancies; and identify any potential savings or discrepancies.
• Review leases relative to pertinent lease information including free rent, prepaid rent, security deposits, etc.
• Generate and distribute monthly, quarterly and/or annual client reports, ad hoc reports and conduct research related to client requests for information.
• Establish and maintain relationships with both internal/external clients.
• Assist in new client set-ups (when needed).
• Review abstracts prepared by other team members.
• Review and process the monthly rent files for client.
• Provide guidance and training to Portfolio Administrators.
• Review client estoppels and provide comments on issues or errors (if applicable).
• Assist in additional department related projects as requested.
• Accountable for delivery of projects against expectations, including on-budget and to outlined/agreed upon specifications
• Keep on top of tasks and will remain agile, as you'll often need to reorganize your time day to day, to deal with your team's changing necessities and requests.
• Other duties as assigned.

Education & Experience

• Qualifications: Any Graduation
• Years of Experience: 5 - 8 Years
• Minimum 1-2 years of hands-on experience handling business licenses and permits (applications, renewals, tracking and compliance)
• Visual Lease, Pro Lease, Lease Accelerator and/or Co-Star experience preferred
• Proficient with Microsoft Office Suite (Word, Excel, Power Point)
• Willing to work in the 4:30 PM to 1:30 AM IST shift

Certificates and/or Licenses

• n/a

Other Skills & Abilities

• Excellent written and verbal communication skills.
• Strong organizational and analytical skills. Ability to provide efficient, timely, reliable and courteous service to customers. Ability to effectively present information.
• Ability to work independently and within a team to build relationships and interact effectively with business partners and clients.
• Ability to multi-task, work successfully under pressure, and effectively prioritize and manage time and workload.
• Understanding of and commitment to client services. Willingness to take on new challenges, responsibilities, and assignments. A desire to work within a diverse, collaborative, and driven professional environment.

Physical Requirements

• Involves work of a general office nature
• Typically includes extended periods of sitting and/or operation of a computer for up to 8 hours a day and may involve periods of standing, such as operating at a copier/fax/scanner
• Regularly required to talk, hear, and use hands and fingers to write and type
• Ability to speak clearly so others can understand you
• Ability to read and understand information and ideas presented orally and in writing
• Ability to communicate information and ideas in writing and orally so others will understand
• Regularly required to utilize vision abilities, allowing reading of printed material, graphics, and computer displays

As an MBE with a full inclusion culture, Mohr. is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, or protected veteran status.

Requirements

Must have experience with Business Licensing