Lease Administration Associate - Finance

Mohr Partners; Chennai District; On-site; INR 500,000 - 800,000; Full time

Job summary

Mohr Partners, Inc. is seeking a Lease Administration professional to manage the full scope of administrative services for clients. The role involves abstracting lease data, reviewing CAM and tax invoices, and maintaining strong client relationships in a fast-paced environment.

The ideal candidate will have 2–4 years of experience, be proficient in lease-management software and Microsoft Office, and contribute to timely, accurate reporting and process improvements.

Qualifications

• 2–4 years of lease administration experience.
• Experience with lease-management software such as Visual Lease, Pro Lease, Co-Star, and others.
• Proficient with Microsoft Office Suite (Word, Excel, PowerPoint).

Responsibilities

• Manage administrative services for clients in a fast-paced environment.
• Abstract and review lease details; ensure accuracy and timely deliverables.
• Maintain client/vendor/landlord relationships and communicate clearly.
• Review CAM, real estate tax invoices, rent variances, and payments.
• Generate client reports and assist in new client set-ups when needed.
• Reconcile invoices, track deadlines, and identify potential savings.
• Support audit/year-end reconciliation and ongoing process improvements.
• Coordinate cross-functional work to meet project specifications.

Skills

Excellent communication

Organizational skills

Analytical skills

Teamwork

Tools

Visual Lease

Pro Lease

Lease Harbor

Tango

Lease Accelerator

Co-Star

Job description

Mohr Partners, Inc. is looking for a qualified individual to join our Lease Administration team. The ideal candidate should be prepared to work in a fast-paced collaborative environment while managing the full scope of administrative services for our clients.

Essential Functions

• Understand the basics of Lease Administration and will be a key player in ensuring accuracy and management of client leasing management
• Abstract & review client leasing details and will gain visibility to client deliverables driving key initiatives for the client
• Ensure accurate reporting and reconciliation of information, and foster critical relationships between various individuals, teams, and our clients
• Client/vendor/landlord relationship management
• Review of CAM and other escalations & real estate tax invoices
• Review data entry, validation, and management of lease documents
• Review rent variance analysis and rent payment processing
• Review Subtenant account management, and billing/collections of third-party tenant rents
• Continuous monitoring, tracking, and reporting of critical dates to clients.
• Streamlining current process and driving efficiencies
• Approach client and key stakeholder interactions with a Customer First Mindset
• Set-up and maintain reminders for portfolios.
• Create and conduct audit/year-end reconciliation functions along with tracking savings.
• Reconcile invoices and resolve billing discrepancies; and identify any potential savings or discrepancies.
• Review leases relative to pertinent lease information including free rent, prepaid rent, security deposits, etc.
• Generate and distribute monthly, quarterly and/or annual client reports, ad hoc reports and conduct research related to client requests for information.
• Establish and maintain relationships with both internal/external clients.
• Assist in new client set-ups (when needed).
• Review abstracts prepared by other team members.
• Review client estoppels and provide comments on issues or errors (if applicable).
• Assist in additional department-related projects as requested.
• Accountable for delivery of projects against expectations, including on-budget and to outlined/agreed upon specifications
• Keep on top of tasks and will remain agile, as you'll often need to reorganize your time day to day, to deal with your team's changing necessities and requests.
• Other duties as assigned.

Education & Experience

• Years of Experience: 2 - 4 Years
• Visual Lease, Pro Lease, Lease Harbor, Tango, Lease Accelerator and/or Co-Star experience preferred
• Proficient with Microsoft Office Suite (Word, Excel, Power Point)

Other Skills & Abilities

• Excellent written and verbal communication skills.
• Strong organizational and analytical skills. Ability to provide efficient, timely, reliable and courteous service to customers.
• Ability to effectively present information.
• Ability to work independently and within a team to build relationships and interact effectively with business partners and clients.
• Ability to multi-task, work successfully under pressure, and effectively prioritize and manage time and workload.
• Understanding of and commitment to client services.
• Willingness to take on new challenges, responsibilities, and assignments.
• A desire to work within a diverse, collaborative, and driven professional environment.

Physical Requirements

• Involves work of a general office nature.
• Typically includes extended periods of sitting and/or operation of a computer for up to 8 hours a day
• Regularly required to talk, hear, and use hands and fingers to write and type
• Ability to speak clearly so others can understand you
• Ability to read and understand information and ideas presented orally and in writing so others will understand
• Regularly required to utilize vision abilities, allowing reading of printed material, graphics, and computer displays.