Lease Administration Associate - Finance

Mohr Partners; Coimbatore District; On-site; INR 300,000 - 540,000; Full time

Job summary

Mohr Partners, Inc. is seeking a detail-oriented Lease Administrator to join our Lease Administration team in India. You will manage administrative services, review lease documents, and assist in client communications with a focus on accuracy and timeliness.

You should have 2–4 years of experience, familiarity with lease software such as Visual Lease or CoStar, and proficiency in Microsoft Office. Our team values collaboration and efficient processes.

Qualifications

• 2–4 years of experience in lease administration or similar role.
• Familiarity with lease management software such as Visual Lease, Pro Lease, Lease Harbor, Tango, Lease Accelerator and/or Co-Star preferred.
• Proficient in Microsoft Office (Word, Excel, PowerPoint).

Responsibilities

• Understand basics of Lease Administration and support accuracy in client leasing management.
• Abstract & review lease details and support deliverables for clients.
• Ensure accurate reporting, reconciliation, and client/vendor/landlord relationships.

Skills

Communication skills

Organizational skills

Analytical skills

Time management

Teamwork

Tools

Microsoft Office

Job description

Mohr Partners, Inc. is looking for a qualified individual to join our Lease Administration team. The ideal candidate should be prepared to work in a fast-paced collaborative environment while managing the full scope of administrative services for our clients.

Essential Functions

• Understand the basics of Lease Administration and will be a key player in ensuring accuracy and management of client leasing management
• Abstract & review client leasing details and will gain visibility to client deliverables driving key initiatives for the client
• Ensure accurate reporting and reconciliation of information, and foster critical relationships between various individuals, teams, and our clients
• Client/vendor/landlord relationship management
• Review of CAM and other escalations & real estate tax invoices
• Review data entry, validation, and management of lease documents
• Review rent variance analysis and rent payment processing
• Review Subtenant account management, and billing/collections of third-party tenant rents
• Continuous monitoring, tracking, and reporting of critical dates to clients.
• Streamlining current process and driving efficiencies
• Approach client and key stakeholder interactions with a Customer First Mindset
• Set-up and maintain reminders for portfolios.
• Create and conduct audit/year-end reconciliation functions along with tracking savings.
• Reconcile invoices and resolve billing discrepancies; and identify any potential savings or discrepancies.
• Review leases relative to pertinent lease information including free rent, prepaid rent, security deposits, etc.
• Generate and distribute monthly, quarterly and/or annual client reports, ad hoc reports and conduct research related to client requests for information.
• Establish and maintain relationships with both internal/external clients.
• Assist in new client set-ups (when needed).
• Review abstracts prepared by other team members.
• Review client estoppels and provide comments on issues or errors (if applicable).
• Assist in additional department-related projects as requested.
• Accountable for delivery of projects against expectations, including on-budget and to outlined/agreed upon specifications
• Keep on top of tasks and will remain agile, as you'll often need to reorganize your time day to day, to deal with your team's changing necessities and requests.
• Other duties as assigned.

Education & Experience

• Years of Experience: 2 - 4 Years
• Visual Lease, Pro Lease, Lease Harbor, Tango, Lease Accelerator and/or Co-Star experience preferred
• Proficient with Microsoft Office Suite (Word, Excel, Power Point)

Other Skills & Abilities

• Excellent written and verbal communication skills.
• Strong organizational and analytical skills. Ability to provide efficient, timely, reliable and courteous service to customers.
• Ability to effectively present information.
• Ability to work independently and within a team to build relationships and interact effectively with business partners and clients.
• Ability to multi-task, work successfully under pressure, and effectively prioritize and manage time and workload.
• Understanding of and commitment to client services.
• Willingness to take on new challenges, responsibilities, and assignments.
• A desire to work within a diverse, collaborative, and driven professional environment.

Physical Requirements

• Involves work of a general office nature.
• Typically includes extended periods of sitting and/or operation of a computer for up to 8 hours a day
• Regularly required to talk, hear, and use hands and fingers to write and type
• Ability to speak clearly so others can understand you
• Ability to read and understand information and ideas presented orally and in writing so others will understand
• Regularly required to utilize vision abilities, allowing reading of printed material, graphics, and computer displays.