Senior HR Operations Executive

The Leaders Hive; Mumbai; On-site; INR 1,500,000 - 2,500,000; Full time

Job summary

The Leaders Hive in Mumbai is seeking an experienced HR Operations professional to own end-to-end payroll for office and shop-floor staff, maintain compliance with Maharashtra codes, and manage employee data and HRIS systems. You will support settlements, insurances, and policy updates while ensuring confidential handling of payroll information.

Strong Excel skills, familiarity with POSH compliance, and experience with payroll software are essential.

Qualifications

• Graduate degree and 5–7 years in HR operations
• At least 2 years independently running payroll for 200+ employees
• Experience with Maharashtra statutory compliance: PF, ESIC, PT, LWF, gratuity and Shops and Establishments
• Experience calculating F&F settlements end to end
• Strong Excel: VLOOKUP/XLOOKUP, pivots, reconciliations
• Experience with HRIS or payroll software (Keka, greytHR, Zoho People)
• Familiar with POSH compliance and audit or certification processes

Responsibilities

• Run monthly payroll end to end for office and shop-floor staff
• Keep us fully compliant with monthly and annual filings for PF, ESIC, PT, LWF, gratuity and other statutory obligations
• Handle Full and Final settlements, exit formalities and health/insurance enrolments
• Keep HR data clean and useful with HRIS and monthly HR MIS
• Be the first point of contact for worker queries and grievances, and draft SOPs

Skills

Strong Excel

Fluency in English & Hindi

Marathi language

Education

Graduate degree

MBA/PGDM in HR or Diploma in Labour Law

Tools

Keka

greytHR

Zoho People

Job description

We're a Mumbai social enterprise that believes beautifully made products can change the story of a whole community. Through us, the people we work with craft bags, textiles and other products that end up in homes and stores around the world. Every order means steady income, skills and dignity for families who were too often left out.

3.5 million products stitched in 2025, creating 708 full time jobs, impacting 18 communities.

We're small enough that your work is visible on day one, and serious enough that quality, deadlines and compliance really matter.

Why this role exists

Every month, people across our office and shop-floor teams count on being paid correctly and on time, and every month brings a long list of statutory filings that can't slip. With the new Labour Codes changing the rules, this work needs one person who owns it end to end, not someone fitting it in between other priorities.

You'll run the engine room of HR: accurate payroll, clean employee records and zero statutory lapses. That frees our Head of People to focus on culture, capability and org design.

What you will own

Five areas, each with a clear outcome. Here's what will be yours.

• Run monthly payroll end to end for office and shop-floor staff, covering attendance and leave inputs, overtime, variable pay, deductions and arrears, reconciled before sign-off, so that everyone is paid correctly and on time, and payslip queries are sorted within agreed turnaround times.
• Keep us fully compliant, owning monthly and annual filings for PF, ESIC, Professional Tax, Maharashtra Labour Welfare Fund, TDS inputs on salary, gratuity and statutory bonus, plus Shops and Establishments registers and the new Labour Codes, so that we never miss a deadline and audits, inspections and B Corp reviews are a non-event.
• Handle the moments that need care, including Full and Final settlements, exit formalities and clearances, and group health and accident insurance enrolments, endorsements and claims, so that people join and leave us with everything settled and nothing owed.
• Keep our HR data clean and useful, from employee master data and personnel files to the HRIS and a monthly HR MIS (headcount, attrition, leave, overtime cost and compliance status), so that decisions are made on numbers we trust, and manual work moves into simple, auditable systems.
• Be the first point of contact for worker queries and grievances, applying policies consistently, drafting SOPs and policy updates, and supporting the POSH Internal Committee with records and reporting, so that people feel heard and are treated fairly, every time.

What this role is not:

You won't be leading culture, capability-building or org design work; that sits with the Head of People. And on grievances, you're the first point of contact, not the final decision-maker: you'll elevate where needed.

You'll thrive here if...

You really need:

• A graduate degree and 5–7 years in HR operations, including at least 2 years independently running payroll for 200+ employees
• Hands-on, current knowledge of Maharashtra statutory compliance: PF, ESIC, PT, LWF, gratuity, bonus and Shops and Establishments
• Experience calculating F&F settlements end to end, and the ability to explain every line
• Strong Excel: VLOOKUP/XLOOKUP, pivots, reconciliations and clean, auditable workings
• Fluency in English and Hindi, so you can explain a payslip to a machine operator as easily as you walk an auditor through a PF reconciliation
• You speak Marathi
• You have an MBA/PGDM in HR or a diploma in labour law
• You've worked with manufacturing, social enterprise or other blue-collar workforces
• You've used an HRIS or payroll software (e.g. Keka, greytHR, Zoho People)
• You're familiar with POSH compliance and audit or certification processes

You also: treat a one-rupee variance as worth explaining, stay calm and patient with repeat questions, keep confidential data confidential, and spot a compliance deadline before anyone has to ask.