HR Operations

Birla Open Minds International School; Mumbai; On-site; INR 500,000 - 900,000; Full time

Job summary

Birla Open Minds International School in Mumbai is seeking a Sr. HR Executive to lead payroll, statutory compliance, and end-to-end recruitment. The role involves managing onboarding, employee lifecycle, and ensuring timely payroll processing with strict confidentiality.

You will coordinate with Finance, oversee ATS/HRMS, and implement efficiency improvements to strengthen compliance. This is an in-person role at the Mumbai campus.

Qualifications

• 4–8 years of hands-on payroll processing and statutory compliance.
• Experience with recruitment lifecycle and candidate coordination.
• Proficiency in MS Excel and HRIS/ATS tools is essential.

Responsibilities

• Lead end-to-end recruitment, candidate coordination and interviews.
• Process monthly payroll accurately and on time with compliance.
• Handle PF/ESI/PT/TDS filings and statutory reporting.
• Oversee onboarding, exits, and employee lifecycle activities.
• Develop payroll/compliance SOPs and drive process improvements.

Skills

Recruitment

Payroll processing

Statutory compliance

MS Excel advanced

HRMS/ATS proficiency

Education

Graduate in any discipline

HR qualification advantageous

Tools

HRMS/ATS

Payroll software

MS Excel

Job description

---Job Location: Charni road, Walkeshwar, Mumbai

Designation: Sr. HR Executive

About the Role

We are looking for an organized HR professional with strong experience across recruitment, payroll processing, and statutory compliance. The role will own end-to-end recruitment activities while being primarily responsible for accurate and timely payroll operations, statutory filings, and compliance across employee lifecycle processes.

Key Responsibilities

Recruitment & Candidate Coordination

• Source candidates using Naukri, LinkedIn, internal databases, and other job portals.
• Craft and send recruitment emails/messages to attract active and passive candidates.
• Screen resumes and applications to shortlist suitable candidates.
• Conduct initial screenings and interviews over phone, video, and in-person.
• Advertise openings on company careers page, social media, job boards, and internal portals.
• Coordinate interviews, debrief hiring managers, and share shortlisted profiles for final evaluation.
• Maintain and update ATS, candidate databases, and recruitment trackers.
• Ensure timely closure of roles within defined TAT and SLAs.

Payroll Operations (Primary Focus)

• Prepare and process monthly payroll for all employees accurately and on time.
• Maintain payroll records, salary structures, deductions, reimbursements, and statutory contributions.
• Reconcile payroll components (PF, ESI, PT, TDS, etc.) and payroll-ledger entries.
• Handle payroll queries from employees and resolve discrepancies promptly.
• Coordinate salary disbursements with Finance/Accounts and maintain confidentiality of payroll data.
• Implement payroll changes for joining, exits, promotions, increments, leaves, and other events.

Statutory Compliance & Reporting (Primary Focus)

• Ensure timely and accurate statutory filings: PF, ESI, Professional Tax, TDS, and other applicable local/state filings.
• Maintain compliance calendar and ensure adherence to deadlines for returns and remittances.
• Support and coordinate statutory audits, inspections, and responses to government notices.
• Prepare and submit periodic HR/compliance reports to management.
• Maintain employee statutory records (PF/ESI registers), appointment letters, contract records, and leave records.

Onboarding, Offboarding & Employee Lifecycle

• Assist with end-to-end onboarding: offer letters, documentation, background verification coordination, induction scheduling.
• Manage exit formalities, final settlements, relieving letters, and clearance processes.
• Maintain accurate HRIS/employee master data and update changes in a timely manner.
• Support day-to-day HR operations and employee lifecycle activities.

Process Improvement & Controls

• Develop and document payroll and compliance SOPs and ensure proper checks and controls.
• Identify and implement process improvements to enhance payroll accuracy and compliance efficiency.
• Coordinate with external vendors (payroll provider, BG verification agencies, compliance consultants) as required.

Preferred Candidate Profile

Qualifications

• Graduate in any discipline; degree/diploma in HR is an advantage.
• 4-8 years of hands‑on experience in payroll processing, and statutory compliance.

Skills & Competencies

• Strong knowledge of payroll processes and statutory regulations in India (PF, ESI, PT, TDS).
• Proficient with payroll software and HRMS/ATS tools; MS Excel advanced skills (v-lookups, pivot tables) preferred.
• Excellent verbal and written communication skills.
• Proven sourcing techniques across Naukri, LinkedIn, and other portals.
• Ability to manage multiple tasks, meet deadlines, and work in a fast‑paced environment.
• High level of discretion and confidentiality when handling employee data.
• Detail-oriented, process‑driven, and good stakeholder management skills.

Work Location: In person