Senior HR Executive (Operations & Keka HRMS Specialist)

Aubergine Solutions; Ahmedabad District; On-site; INR 1,200,000 - 1,800,000; Full time

Job summary

Aubergine Solutions in Ahmedabad seeks a Senior HR Executive to own HR operations with a focus on Keka HRMS mastery. You will manage onboarding, payroll, compliance, and employee experience, while driving process automation and data-driven decision making.

This role aligns with strategic HR leadership, balancing hands-on execution with scalable programs and cross-functional collaboration across IT teams.

Qualifications

• 6 to 7 years of proven HR Operations experience in IT/services.
• Mandatory Keka HRMS proficiency with hands-on configuration.
• Deep knowledge of Indian labor laws, statutory compliances, and payroll.
• Excellent written and verbal communication; vendor management.
• Bachelor's or Master's in HR, Business Admin, or related field.

Responsibilities

• Act as SME and admin for Keka HRMS modules.
• Configure and manage Leave, Attendance, Payroll, Performance, and Expenses.
• Prepare weekly and monthly HR reports.
• Oversee onboarding, background checks, IT asset setup, induction.
• Manage exits and FnF settlements.
• Oversee payroll processing and tax declarations.
• Budgeting and cost controls in collaboration with founders.
• Lead performance management and mentor HR team.
• Drive employee engagement and handle employee relations.
• Ensure compliance with Indian labor laws and IT sector standards.

Skills

Keka HRMS

HR Operations

Payroll

Compliance

Communication

Education

Bachelor's or Master's in HR/Business

Job description

About the Role

We are looking for a dynamic and highly experienced Senior HR Executive to take complete ownership of our core HR operations. This role is built for a true HR technologist and operations expert who possesses a flawless, inside-out understanding of Keka HRMS.

As a Senior HR Executive, you will act as the backbone of our employee lifecycle, managing everything from seamless onboarding to graceful exits. You will ensure our payroll runs without a hitch, our workplace culture remains vibrant, and our organization remains 100% compliant with Indian labor laws and IT industry standards. If you are a process-driven HR professional who knows how to leverage technology to automate and streamline HR functions, we want you on our team.

Who You Are

• Personality & Interpersonal: You have a chirpy and bubbly personality that naturally connects with people. Highly emotionally intelligent, you can easily read the mood of the workforce and are deeply passionate about fostering a positive work environment.
• Drive & Ownership: You are driven, ambitious, and actively looking to transform into an HR Manager role. You take full ownership of the HR function, working closely with leadership to proactively identify improvement areas and close those gaps.
• Functional Expertise: You possess strong operational HR skills, are deeply knowledgeable about payroll and statutory compliance, and are skilled in compensation planning. Crucially, you have a strong willingness to grow from operational tasks into strategic HR leadership.
• Systems & Efficiency Mindset: You are comfortable leveraging AI to drive efficiency and productivity. You focus heavily on building resilient systems and processes that teams can learn from, effectively reducing the organization's dependency on any single individual.

Key Responsibilities

1. Keka HRMS Mastery & Data Insights

• Act as the absolute Subject Matter Expert (SME) and primary administrator for our Keka HRMS platform.
• Flawlessly configure, update, and manage all Keka modules, including Leave & Attendance, Payroll, Performance Management, and Expense flows.
• Create and automate backend workflows and customized reports. Prepare weekly and monthly HR reports that surface workforce-related challenges in alignment with business priorities.
• Troubleshoot system glitches, adapt the platform to evolving company policies, and train staff on using the portal effectively.

2. End-to-End Employee Lifecycle Management

• Onboarding: Handle pre-joining and onboarding formalities. Generate offer letters, conduct thorough background verifications (BGV), set up IT assets, and execute engaging induction programs.
• Offboarding/Exits: Manage seamless exit formalities, conduct empathetic exit interviews, manage departmental clearances, and ensure accurate Full & Final (FnF) settlements.

3. Payroll, Compensation & Budgeting

• Manage end-to-end pre-payroll activities, ensuring 100% accuracy in leave, attendance, and loss of pay (LOP) data within Keka.
• Oversee salary structuring, tax declarations, and take charge of compensation planning.
• Propose and manage the overall HR budget, working closely with the founders to allocate sufficient budget for high-impact employee welfare and engagement activities.
• Coordinate with the Finance/Accounts team to process monthly payroll on time, resolving grievances promptly.

4. Performance Management & Team Leadership

• Oversee and manage a 360 performance appraisal system that drives high performance and continuous growth across the company.
• Mentor junior HR team members, conducting regular 1:1s and empowering the team to achieve more.
• Promote a results-driven culture while actively maintaining high team morale.

5. Employee Experience & Relations

• Interact with remote and in-office employees, maintaining a healthy balance and cohesive culture between the remote and in-person experience.
• Design and execute high-impact employee engagement initiatives, team-building activities, and workplace wellness programs tailored to IT professionals.
• Act as the first point of contact for employee grievances, resolving conflicts professionally, empathetically, and in strict adherence to company policies.

6. Statutory Compliance & IT Industry Standards

• Demonstrate comprehensive knowledge of Indian labor laws applicable to the IT sector (e.g., Shops and Establishments Act, Maternity Benefit Act, POSH).
• Ensure strict compliance and timely remittance of all statutory deductions (PF, ESIC, PT, TDS, and Gratuity).
• Stay updated on changing labor regulations and minimum wage revisions to advise management on risk mitigation.

7. Core HR Administration

• Draft, update, and enforce HR policies, employee handbooks, and standard operating procedures (SOPs), ensuring these processes are well-documented for the team.
• Maintain highly confidential employee records, organizational charts, and digital files securely.

Qualifications & Requirements

• Experience: 6 to 7 years of proven experience in HR Operations, preferably within the IT/Software Services industry.
• Keka Proficiency (Mandatory): Must have advanced, hands-on administrative experience with Keka HRMS. You should know how to configure policies from scratch and troubleshoot backend settings.
• Compliance Knowledge: Deep, practical understanding of Indian labor laws, statutory compliances (PF, ESI, PT), and payroll processing.
• Communication Skills: Excellent written and verbal communication skills; capable of drafting professional internal communications, policies, and managing vendor relations.
• Problem-Solving: High emotional intelligence, discretion with confidential information, and a proactive approach to conflict resolution.
• Education: Bachelor's or Master's degree in Human Resources, Business Administration, or a related field.

What Sets You Apart

• Previous experience independently implementing or migrating an organization to Keka HRMS.
• Strong data analysis skills using Excel/Google Sheets (VLOOKUP, Pivot tables) in conjunction with Keka data exports.