Senior Facility Executive- Soft Services

JLL; Bengaluru; On-site; INR 800,000 - 1,100,000; Full time

Job summary

JLL Bengaluru (KA) is seeking a Senior Soft Services Executive to plan and execute workplace events, coordinate vendor teams, and ensure a seamless experience for employees and visitors.

The role involves budget tracking, MIS reporting, and compliance with safety guidelines while collaborating with facilities, housekeeping, and cafeteria teams. This is an on-site role with 48 weekly hours, focusing on delivering high-quality events and employee engagement.

Qualifications

• Event management and coordination experience.
• Vendor management and stakeholder liaison.
• Excellent communication and presentation skills.
• Budget planning and cost control abilities.
• Proficient in MS Office (Excel, PowerPoint, Outlook).
• Problem solving and decisive decision making.

Responsibilities

• Plan and execute corporate events, town halls, leadership visits, employee engagement activities, festive celebrations, and wellness programs.
• Coordinate with internal stakeholders to understand event requirements and expectations.
• Prepare event schedules, layouts, seating arrangements, and logistics plans.
• Ensure timely setup and dismantling of event venues.

Skills

Event management

Vendor management

Communication & presentation

Budget planning & cost control

MS Office

Problem solving

Tools

MS Office

Job description

JLL empowers you to shape a brighter way

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

Senior Facility Executive- Soft Services

Job Description (JD) - Senior Soft Services Executive

Responsible for planning, coordinating, and executing all workplace events while ensuring a seamless experience for employees, visitors, and stakeholders. The role involves managing event logistics, vendor coordination, housekeeping support, cafeteria arrangements, employee engagement activities, budget tracking, and compliance with organizational standards.

Key Responsibilities

Event Planning & Execution

• Plan and execute corporate events, town halls, leadership visits, employee engagement activities, festive celebrations, and wellness programs.
• Coordinate with internal stakeholders to understand event requirements and expectations.
• Prepare event schedules, layouts, seating arrangements, and logistics plans.
• Ensure timely setup and dismantling of event venues.

Soft Services Coordination

• Coordinate housekeeping, pest control, indoor plants, pantry, and cafeteria teams during events.
• Ensure event venues are clean, presentable, and maintained as per company standards.
• Manage branding materials, banners, standees, and promotional displays.

Budget & Documentation

• Track event budgets and optimize costs without compromising quality.
• Maintain event calendars, attendance records, vendor contracts, and event reports.
• Prepare monthly MIS reports on event utilization, expenses, and feedback

Compliance & Safety

• Ensure all events comply with workplace safety, fire, and security guidelines.
• Conduct risk assessments and coordinate emergency preparedness measures.
• Ensure adherence to company policies and statutory requirements

Required Skills

• Event Management and Coordination

• Vendor Management

• Excellent Communication and Presentation Skills

• Budget Planning and Cost Control

• MS Office (Excel, PowerPoint, Outlook)

• Problem Solving and Decision Making

Preferred Experience

• Facility Management / Corporate Real Estate / Workplace Services / Hospitality Management

Experience: 5-8 Years

Location

On-site - Bengaluru, KA

Scheduled Weekly Hours

48

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