Senior Facilities Administrator

Kanerika Inc; Hyderabad; On-site; INR 900,000 - 1,400,000; Full time

Job summary

Kanerika Inc. is seeking an experienced Facilities Administrator to lead end-to-end facility operations across a large campus (>100,000 sq. ft.) in Hyderabad.

The role demands hands-on leadership, mentoring of housekeeping staff and junior executives, and sharp vendor management with SEZ compliance. The ideal candidate will interface with senior management and regulators, run operations independently, oversee safety programs, budgets, and asset tracking, and drive process improvements across

Qualifications

• 8–10 years of experience in office/facilities administration.
• Leadership experience managing housekeeping staff and junior staff.
• Proven track record handling facilities of 100,000+ sq. ft.
• Strong familiarity with SEZ office operations and compliance.
• Excellent vendor management and negotiation skills.

Responsibilities

• Lead, supervise, and mentor a team including housekeeping staff and facility executives.
• Oversee day-to-day operations of a large campus/office premises (>100,000 sq. ft.).
• Manage seating arrangements, workspace allocations and large-scale moves.
• Develop and enforce SOPs for facility upkeep across multiple floors/buildings.
• Coordinate SEZ compliance, licensing, and regulatory reporting.
• Manage facility budgets, vendor contracts, and asset tracking.
• Oversee travel logistics for employees and guests.
• Lead safety protocols, fire drills, and risk mitigation.

Skills

Leadership

Vendor management

Facilities operations

Regulatory compliance

MS Office proficiency

Tools

MS Office

Facility management software

Excel reporting

Job description

We are looking for an experienced Facilities Administrator with 8–10 years of experience to lead end-to-end facility operations across a large campus (100,000+ sq. ft.). This role requires proven experience managing a workforce that includes housekeeping staff and junior executives, along with strong command over vendor management, SEZ compliance, and workplace safety. The ideal candidate is a hands‑on leader capable of running operations independently, mentoring a team, and interfacing with senior management and regulatory authorities.

Key Responsibilities

Team & Workforce Management

• Lead, supervise, and mentor a team including housekeeping staff, facility executives, and support personnel
• Plan staff schedules, and workload distribution across the facility
• Conduct performance reviews, training, and skill development for the facilities team
• Act as the primary escalation point for team-related and operational issues

Office & Facility Management (100,000+ sq. ft.)

• Oversee day-to-day operations of a large campus/office premises, including upkeep, cleanliness, and maintenance
• Manage seating arrangements, workspace allocations, and large-scale office moves/expansions
• Develop and enforce SOPs for facility upkeep across multiple floors/buildings

Compliance & SEZ Coordination

• Ensure full adherence to Special Economic Zone (SEZ) rules, norms, and reporting requirements
• Liaise with SEZ officials, government authorities, and auditors; maintain all statutory documentation
• Track and manage regulatory renewals (fire safety licenses, AMC contracts, occupancy certifications, etc.)

Vendor & Asset Management

• Manage and negotiate with service providers across utilities, IT infrastructure, HVAC, pantry, and housekeeping contracts
• Own vendor SLAs, billing cycles, and contract renewals for a facility of this scale
• Maintain inventory and lifecycle tracking of office assets, consumables, and equipment
• Manage facility budgets and cost optimization initiatives

Travel & Logistics Support

• Oversee international and domestic travel bookings for employees and guests
• Coordinate visa documentation, ticketing, and accommodation arrangements

Health, Safety & Security

• Own fire safety compliance, emergency preparedness drills, and workplace safety protocols across the facility
• Ensure security procedures are implemented, audited, and regularly reviewed
• Lead incident response and risk mitigation for facility-related emergencies

Required Skills & Qualifications

• 8–10 years of experience in office/facilities administration, with at least 3–4 years in a leadership/supervisory capacity
• Demonstrated experience managing a workforce of housekeeping staff and junior executives
• Proven track record handling facilities of 100,000+ sq. ft.
• Strong familiarity with SEZ office operations and compliance frameworks
• Excellent vendor management and negotiation skills
• Proficiency in MS Office, Excel reporting, and facility management/tracking tools
• Strong leadership, coordination, and problem-solving abilities
• Ability to work independently, handle confidential information, and manage multiple priorities under minimal supervision