Senior Executive - Front Desk & Travel Desk

ib vogt GmbH; Gurugram District; On-site; INR 450,000 - 650,000; Full time

Benefits offered by this job

International environment

Professional development opportunities

Competitive remuneration

Job summary

ib vogt GmbH is seeking a highly organized Front Desk & Travel Desk Administrator in Gurugram. You will greet visitors, manage calls and dispatch, and coordinate complex travel arrangements for employees while liaising with vendors to ensure timely services.

The role requires 3–5 years in front desk/administrative positions, strong communication, and proficiency with MS Office. You will support HR initiatives and maintain an efficient, well-organized office environment.

Qualifications

• Bachelor’s degree in any field.
• 3-5 years of experience in a front desk or administrative role.
• Effective communication and interpersonal skills.
• Strong organizational and multitasking capabilities.
• Proficiency in Microsoft Office Suite.
• Ability to manage confidential information.
• Customer service-oriented with a professional attitude.
• Ability to work independently as well as collaboratively.

Responsibilities

• Greet and assist visitors at the front desk.
• Manage front desk tasks including calls, dispatch, emails, and visitor log.
• Coordinate travel arrangements for employees (visas, flights, hotels, transportation).
• Liaise with vendors to ensure timely service delivery.
• Oversee housekeeping and maintenance for a clean workspace.
• Schedule meetings, manage office supplies, and maintain records.
• Support HR with content, events, wellness activities, and MIS reports.
• Ensure effective communication within teams and departments.

Skills

Front desk experience

Administrative skills

MS Office

Communication skills

Education

Bachelor’s degree

Tools

Microsoft Office Suite

Job description

Company Description

Established in 2002, ib vogt GmbH is specialized in the Development, Design and Engineering, Financing, EPC and Operation of solar power and provides turnkey solar power plant solutions to investors internationally.

As a manufacturer-independent integrated developer, the company focuses on tailor-made solar power plant solutions that maximize lifecycle performance and returns.

Since 2009, ib vogt has commissioned plants with a capacity of almost 2 Gigawatt. We employ over 840 specialists, in all areas of the solar power plant value chain in over 40 countries. The company operates internationally from offices in Spain Germany, Italy, Netherlands, France, Poland, USA, Australia, United Kingdom, Panama, India and Southeast Asia.

Job Description

Purpose/ Profile Summary:

We are looking for a highly organized and customer-oriented professional to manage our Frontdesk and Traveldesk operations. The successful candidate will handle front desk duties, coordinate travel arrangements, communicate with vendors, overseeing housekeeping, and ensure effective internal communication within the organization.

Roles and responsibilities:

• Greet and welcome visitors with a positive, helpful attitude and assist them as needed.
• Manage front desk tasks including answering phones, handling dispatch (in/out), emails and visitor log.
• Coordinate travel arrangements for employees including visas, currency, flights, hotels and transportation through online travel portal and offline vendors.
• Liaise with vendors and service providers to ensure timely and efficient delivery of services.
• Oversee housekeeping and maintenance for a clean and safe workspace.
• Perform administrative tasks such as scheduling meetings, manage office supplies, and maintain records.
• Support HR Team with creative content, events, wellness activities, and MIS reports.
• Ensure smooth operations through effective Communication with team members and other departments.
• Handle other duties assigned by management.

Qualifications

Qualifications & Requirement

• Bachelor’s degree in any field
• 3-5 years of experience in a front desk or administrative role.
• Effective communication and interpersonal skills.
• Strong organizational and multitasking capabilities.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Ability to manage sensitive information with confidentiality.
• Customer service-oriented with a positive and professional attitude.
• Ability to work independently as well as collaboratively.

Additional Information

We offer you:

• Interesting and challenging tasks
• A truly international working environment with colleagues from all over the world
• An open-minded, friendly and highly motivated team.
• Great opportunities for professional and personal development
• competitive remuneration (based experience)

We know that no candidate ticks every box. If this role excites you and you believe you can make an impact, we'd love to hear from you.

At ib vogt, we are committed to fostering a diverse, inclusive, and respectful workplace where everyone can thrive. We believe that embracing diverse perspectives drives innovation and helps us better serve the global communities we operate in. As an equal opportunity employer, we provide employment opportunities without regard to age, ethnicity, religion or belief, gender identity, sex, sexual orientation, disability, pregnancy or maternity, marriage and civil partnership, or any other protected status.

We strive to create an accessible recruitment process for all candidates and are happy to discuss reasonable accommodations to support your application. As a global company, we acknowledge that accessibility provisions may vary by location depending on local infrastructure and legal requirements. If you have a disability or require any adjustments during the recruitment process, please let us know - we will do our best to support you.