Senior Executive – Front Desk & Travel Desk

ib vogt GmbH; Gurugram District; On-site; INR 400,000 - 600,000; Full time

Benefits offered by this job

Competitive remuneration

Job summary

ib vogt GmbH, established in 2002, seeks a Senior Executive – Front Desk & Travel Desk to manage our reception and travel operations in a fast-paced, international environment.

You will greet visitors, coordinate travel for employees, handle communications with vendors, oversee housekeeping, and support HR with events and reports, ensuring smooth, professional operations across the office.

Qualifications

• Bachelor’s degree in any field.
• 3–5 years of front desk/administrative experience.
• Strong communication and interpersonal skills.
• Excellent organizational and multitasking abilities.
• Proficiency in Microsoft Office Suite.
• Ability to handle confidential information.

Responsibilities

• Greet visitors and manage front desk with a welcoming attitude.
• Handle phone calls, dispatch, emails, and visitor logs.
• Arrange travel for employees, including visas and flights.
• Coordinate with vendors and service providers for services.
• Oversee housekeeping and office maintenance.
• Support HR with events, MIS reports, and communications.
• Maintain records and office supplies.
• Collaborate across departments to ensure smooth operations.

Skills

Communication skills

Multitasking

Organizational skills

Microsoft Office

Confidentiality

Independent working

Teamwork

Education

Bachelor's degree

Tools

Microsoft Office Suite

Job description

Senior Executive – Front Desk & Travel Desk

• Full-time

Established in 2002, ib vogt GmbH is specialized in the Development, Design and Engineering, Financing, EPC and Operation of solar power and provides turnkey solar power plant solutions to investors internationally.

As a manufacturer-independent integrated developer, the company focuses on tailor-made solar power plant solutions that maximize lifecycle performance and returns.

Since 2009, ib vogt has commissioned plants with a capacity of almost 2 Gigawatt. We employ over 840 specialists, in all areas of the solar power plant value chain in over 40 countries. The company operates internationally from offices in Spain Germany, Italy, Netherlands, France, Poland, USA, Australia, United Kingdom, Panama, India and Southeast Asia.

Purpose/ Profile Summary:

We are looking for a highly organized and customer-oriented professional to manage our Frontdesk and Traveldesk operations. The successful candidate will handle front desk duties, coordinate travel arrangements, communicate with vendors, overseeing housekeeping, and ensure effective internal communication within the organization.

Roles and responsibilities:

• Greet and welcome visitors with a positive, helpful attitude and assist them as needed.
• Manage front desk tasks including answering phones, handling dispatch (in/out), emails and visitor log.
• Coordinate travel arrangements for employees including visas, currency, flights, hotels and transportation through online travel portal and offline vendors.
• Liaise with vendors and service providers to ensure timely and efficient delivery of services.
• Oversee housekeeping and maintenance for a clean and safe workspace.
• Perform administrative tasks such as scheduling meetings, manage office supplies, and maintain records.
• Support HR Team with creative content, events, wellness activities, and MIS reports.
• Ensure smooth operations through effective Communication with team members and other departments.
• Handle other duties assigned by management.

Qualifications & Requirement

• Bachelor’s degree in any field
• 3-5 years of experience in a front desk or administrative role.
• Effective communication and interpersonal skills.
• Strong organizational and multitasking capabilities.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Ability to manage sensitive information with confidentiality.
• Customer service-oriented with a positive and professional attitude.
• Ability to work independently as well as collaboratively.

We offer you:

• Interesting and challenging tasks
• A truly international working environment with colleagues from all over the world
• An open-minded, friendly and highly motivated team.
• Great opportunities for professional and personal development
• competitive remuneration (based on experience)

We know that no candidate ticks every box. If this role excites you and you believe you can make an impact, we'd love to hear from you.

At ib vogt, we are committed to fostering a diverse, inclusive, and respectful workplace where everyone can thrive. We believe that embracing diverse perspectives drives innovation and helps us better serve the global communities we operate in. As an equal opportunity employer, we provide employment opportunities without regard to age, ethnicity, religion or belief, gender identity, sex, sexual orientation, disability, pregnancy or maternity, marriage and civil partnership, or any other protected status.

We strive to create an accessible recruitment process for all candidates and are happy to discuss reasonable accommodations to support your application. As a global company, we acknowledge that accessibility provisions may vary by location depending on local infrastructure and legal requirements. If you have a disability or require any adjustments during the recruitment process, please let us know - we will do our best to support you.