Event Head

Chandigarh University; Lucknow; On-site; INR 1,000,000 - 2,000,000; Full time

Job summary

Chandigarh University invites an experienced events leader to head campus events and media operations at the U.P. Campus in Lucknow.

You will oversee planning, budgeting, guest hospitality, branding, and stakeholder coordination to deliver high-profile university functions. Strong leadership, 8–12 years in event management, and a track record of managing multiple events within timelines and budgets are essential.

Qualifications

• 8–12 years of relevant experience in event management, preferably in a leadership role.
• Mandatory university or higher education experience.
• Strong planning, budgeting, negotiation, and vendor management skills.
• Excellent communication, stakeholder management, and hospitality capabilities.
• Creative thinking, attention to detail, and the ability to manage multiple events simultaneously.
• Proven ability to lead teams and execute large-scale events within timelines and budgets.

Responsibilities

• University Events Management: Plan, coordinate, and execute university events, conferences, seminars, cultural programmes, and high-profile institutional functions.
• Hospitality & Guest Management: Manage VIPs, dignitaries, speakers, guests, and performers, ensuring professional hospitality and protocol.
• Travel Coordination: Oversee travel bookings, accommodation, transfers, and logistics for guests, artists, and event participants.
• Creativity & Branding: Coordinate with creative and media teams for event concepts, stage design, branding, promotional materials, and visual communication in line with university guidelines.
• Event Approvals & Budgeting: Prepare event proposals, budgets, and resource plans; coordinate approval workflows; monitor expenditure and vendor payments.
• Event Production & Execution: Supervise vendors, technical arrangements, stage production, sound, lighting, audiovisual requirements, and on-ground operations.
• Post-Event Reviews: Collect feedback from stakeholders, assess event outcomes, prepare post-event reports, and recommend improvements for future events.
• Team & Stakeholder Coordination: Work closely with university leadership, academic departments, administration, security, hospitality, and external partners to ensure successful event delivery.

Skills

Leadership

Event planning

Budgeting

Vendor management

Communication

Hospitality

Stakeholder management

Education

Master’s in Event Management / Hospitality Management / Media

Job description

Location: Chandigarh University, U.P. Campus
Experience: 812 Years
Qualification: Master’s in Event Management, Hospitality Management, Media, or a related discipline preferred.

Role Overview: We are looking for an experienced and creative professional to lead campus events and media operations, ensuring seamless planning and execution of university events, effective hospitality and guest management, and consistent alignment with institutional branding standards.

Key Responsibilities

• University Events Management: Plan, coordinate, and execute university events, conferences, seminars, cultural programmes, and high-profile institutional functions.
• Hospitality & Guest Management: Manage VIPs, dignitaries, speakers, guests, and performers, ensuring professional hospitality and protocol.
• Travel Coordination: Oversee travel bookings, accommodation, transfers, and logistics for guests, artists, and event participants.
• Creativity & Branding: Coordinate with creative and media teams for event concepts, stage design, branding, promotional materials, and visual communication in line with university guidelines.
• Event Approvals & Budgeting: Prepare event proposals, budgets, and resource plans; coordinate approval workflows; monitor expenditure and vendor payments.
• Event Production & Execution: Supervise vendors, technical arrangements, stage production, sound, lighting, audiovisual requirements, and on-ground operations.
• Post-Event Reviews: Collect feedback from stakeholders, assess event outcomes, prepare post-event reports, and recommend improvements for future events.
• Team & Stakeholder Coordination: Work closely with university leadership, academic departments, administration, security, hospitality, and external partners to ensure successful event delivery.

Required Skills & Competencies

• 8–12 years of relevant experience in event management, preferably in a leadership role.
• Mandatory university or higher education experience.
• Strong planning, budgeting, negotiation, and vendor management skills.
• Excellent communication, stakeholder management, and hospitality capabilities.
• Creative thinking, attention to detail, and the ability to manage multiple events simultaneously.
• Proven ability to lead teams and execute large-scale events within timelines and budgets.