Senior Executive

Avaada Energy; Dehradun; On-site; INR 600,000 - 900,000; Full time

Job summary

Avaada Energy in Dehradun is seeking an experienced Office Administration Operations professional to oversee administrative operations across corporate offices, plants, and project sites. You will manage facilities, vendor contracts, and project-site readiness while coordinating travel, events, and cost controls.

The role requires strong MS Office and SAP skills, knowledge of IMS standards, and compliance with labor laws to ensure smooth operations and audit readiness across locations.

Qualifications

• Experience in office administration for corporate offices and project sites.
• Vendor contract management and SLA oversight experience.
• Familiarity with IMS standards and labor compliance.

Responsibilities

• Oversee administrative operations for corporate offices, manufacturing plants, and project sites.
• Manage facilities, infrastructure, renovations, utilities, and assets management.
• Identify, negotiate, and oversee vendor contracts and SLA compliance.
• Develop and implement Corporate and Project Sites MIS formats and SLA documentation for performance monitoring.
• Coordinate project site administration and readiness for new sites.
• Oversee travel desk including transport, ticketing, hotels, and relocation support for employees across locations.
• Plan and coordinate logistics for events, conferences, and employee travel.
• Prepare and manage CAPEX and OPEX budgets to align with organizational goals and implement cost-saving initiatives.
• Ensure compliance with labor laws; maintain audit-ready documentation and IMS standards.
• Coordinate crisis events and medical support planning.
• Proficiency in MS Office, SAP and admin tools.

Skills

MS Office

SAP

Job description

Roles Responsibilities

Office Administration Operations

• Oversee administrative operations for corporate offices, manufacturing plants, and project sites.
• Manage facilities, including infrastructure, renovations, utilities, and assets management.

Vendor Contract Management

• Identify, negotiate, and oversee vendor contracts, ensuring SLA compliance and quality service delivery.
• Develop and implement Corporate and Project Sites MIS formats and SLA documentation for performance monitoring.

Project Site Administration

• Administrative governance of Project Sites ensuring standardization of services.
• Ensure timely administrative setup and operational readiness of new Project Sites.

Logistics Travel Management

• Oversee travel desk including transport, ticketing, hotels, and relocation support for employees across locations.
• Plan and coordinate logistics for events, conferences, and employee travel.

Budgeting Cost Optimization

• Prepare and manage CAPEX and OPEX budgets to align with organizational goals.
• Implement cost-saving initiatives to optimize resource utilization.

Compliance Documentation

• Ensure compliance with labor laws; maintain audit-ready documentation for transparency.
• Thorough understanding and involved in implementation of IMS standards.

Crisis Event Management

• Coordinate with internal and external stakeholders for smooth execution of events and crisis management.
• Plan medical support, including medical room setup, doctor visits, and ambulance coordination.

Technical Skills

• Proficiency in MS Office, SAP and other admin relevant tools.