Administration Executive

Sarthee Consultancy; Navi Mumbai; On-site; INR 420,000 - 650,000; Full time

Job summary

Sarthee Consultancy is seeking an experienced administrator to oversee daily administrative operations in Navi Mumbai. The role includes facility management, vendor coordination, and ensuring statutory compliance, with strong emphasis on employee support and workplace services.

Candidates should have hands-on experience in asset management, budgeting, and inter-department liaison to enable smooth operations across the organization.

Qualifications

• Experience in managing daily administrative operations.
• Facility and infrastructure management experience.
• Vendor and contract management skills.
• Knowledge of statutory compliance and records maintenance.
• Employee support services and facilities coordination.

Responsibilities

• Oversee and manage daily administrative functions including office operations, facility management, housekeeping, security, transport, and canteen services.
• Coordinate maintenance of buildings, utilities, equipment, and common facilities with internal teams and external providers.
• Manage vendors for administrative services; negotiate contracts, monitor service quality, validate invoices, and ensure SLAs.
• Ensure compliance with statutory requirements related to administration; maintain licenses, records and documentation.
• Provide administrative support to employees including access control, ID cards, transport coordination, accommodation, and workplace facilities.
• Maintain records of office assets, furniture, equipment, and consumables; ensure proper utilization and verification.
• Assist in budgeting, cost-control, and preparation of MIS and management reports.
• Coordinate with HR, Finance, Security, Safety and other departments to ensure seamless administrative support.

Job description

Key Responsibilities

• Administrative Operations: Oversee and manage daily administrative functions including office operations, facility management, housekeeping, security, transport, and canteen services.


• Facility & Infrastructure Management: Ensure proper maintenance and upkeep of buildings, utilities, equipment, and common facilities through coordination with internal teams and external service providers.


• Vendor & Contract Management: Manage vendors for administrative services; negotiate contracts, monitor service quality, validate invoices, and ensure adherence to agreed service levels.


• Statutory Compliance & Documentation: Ensure compliance with applicable statutory requirements related to administration; maintain licenses, records, and documentation as per legal and organizational standards.


• Employee Support Services: Provide administrative support to employees including access control, ID cards, transport coordination, accommodation support, and workplace facilities

• Asset & Inventory Management: Maintain records of office assets, furniture, equipment, and consumables; ensure proper utilization, periodic verification, and control.


• Budgeting & Cost Control: Assist in preparing administrative budgets, monitor expenses, implement cost-control measures, and prepare MIS and management reports.


• Internal Coordination & Liaison: Coordinate with HR, Finance, Security, Safety, and other departments to ensure seamless administrative support and issue resolution.