Senior Executive

Avaada Energy; West Champaran; On-site; INR 450,000 - 650,000; Full time

Job summary

Avaada Energy in India is seeking an experienced Office Administration professional to oversee administrative operations across corporate offices, manufacturing plants, and project sites, ensuring smooth, compliant, and efficient support services.

The role includes vendor contract management, MIS format development for performance monitoring, project site administration, travel logistics, budget oversight, and ensuring labor law compliance with audit-ready documentation and IMS standards.

Responsibilities

• Oversee administrative operations for corporate offices, manufacturing plants, and project sites.
• Manage facilities, including infrastructure, renovations, utilities, and assets management.
• Identify, negotiate, and oversee vendor contracts, ensuring SLA compliance and quality service delivery.
• Develop and implement Corporate and Project Sites MIS formats and SLA documentation for performance monitoring.
• Administrative governance of Project Sites ensuring standardization of services.
• Ensure timely administrative setup and operational readiness of new Project Sites.
• Oversee travel desk including transport, ticketing, hotels, and relocation support for employees across locations.
• Plan and coordinate logistics for events, conferences, and employee travel.
• Prepare and manage CAPEX and OPEX budgets to align with organizational goals.
• Implement cost-saving initiatives to optimize resource utilization.
• Ensure compliance with labor laws; maintain audit-ready documentation for transparency.
• Thorough understanding and involved in implementation of IMS standards.
• Coordinate with internal and external stakeholders for smooth execution of events and crisis management.
• Plan medical support, including medical room setup, doctor visits, and ambulance coordination.
• Proficiency in MS Office, SAP and other admin relevant tools.

Tools

MS Office

SAP

Admin tools

Job description

Roles Responsibilities

Office Administration Operations

• Oversee administrative operations for corporate offices, manufacturing plants, and project sites.
• Manage facilities, including infrastructure, renovations, utilities, and assets management.

Vendor Contract Management

• Identify, negotiate, and oversee vendor contracts, ensuring SLA compliance and quality service delivery.
• Develop and implement Corporate and Project Sites MIS formats and SLA documentation for performance monitoring.

Project Site Administration

• Administrative governance of Project Sites ensuring standardization of services.
• Ensure timely administrative setup and operational readiness of new Project Sites.

Logistics Travel Management

• Oversee travel desk including transport, ticketing, hotels, and relocation support for employees across locations.
• Plan and coordinate logistics for events, conferences, and employee travel.

Budgeting Cost Optimization

• Prepare and manage CAPEX and OPEX budgets to align with organizational goals.
• Implement cost-saving initiatives to optimize resource utilization.

Compliance Documentation

• Ensure compliance with labor laws; maintain audit-ready documentation for transparency.
• Thorough understanding and involved in implementation of IMS standards.

Crisis Event Management

• Coordinate with internal and external stakeholders for smooth execution of events and crisis management.
• Plan medical support, including medical room setup, doctor visits, and ambulance coordination.

Technical Skills

• Proficiency in MS Office, SAP and other admin relevant tools.