Senior Corporate Board Secretarial Specialist

CSC; Bengaluru; Hybrid; INR 1,200,000 - 1,800,000; Full time

Job summary

CSC in Bangalore is seeking an Assistant Manager/Manager to provide general Company Secretarial services to Private Equity fund structures, with support to the wider team in cross-functional projects. The role includes attending client board meetings, arranging events, drafting minutes, and maintaining records, with a hybrid work model and UK shift.

You will mentor junior members, manage director/shareholder changes, and ensure governance standards across Private Equity clients, while

Qualifications

• Qualified CS with good governance and secretarial practices.
• Minimum 4+ years of relevant company secretarial experience.
• Excellent English communication and document drafting skills.

Responsibilities

• Attend client board meetings and manage all related company secretarial matters.
• Draft and circulate minutes for private equity and fund clients.
• Prepare board packs and maintain accurate corporate records.
• Mentor junior team members and ensure governance standards.
• Handle changes to directors, shareholders, and beneficial owners and file with authorities.
• Maintain and update corporate documentation and annual confirmation statements.

Skills

Fluent English

Education

Qualified Company Secretary (CS)

4+ years of CS experience

Job description

Introduction

To be part of a team and to assist the Manager with the aim to provide general Company Secretarial services to Private Equity fund structures, combined with supporting the wider team with additional projects and initiatives.

• Attend client board meetings and manage all related company secretarial matters
• Arranging of board/committee meetings as required
• Collation and preparation of board packs for board/committee meetings as required
• Drafting minutes, including a range of basic to complex minutes for private equity, private debt and fund of funds clients
• Act as a reviewer to all draft minutes produced by more junior team members and the Centre of Excellence in India.
• Ensure client company secretarial records are clearly and accurately updated, assisting with the design and implementation of centralized logs
• Establish good relationships with your clients, their intermediaries, members of the team and the administration teams
• Act as a mentor and develop the company secretarial skills of the more junior team members on the team
• Recording, circulating and following-up on actions arising
• Changes to directors, officers, shareholders and beneficial owners, advising appropriate authorities accordingly and updating records
• Formation of companies
• Preparing share certificates and stock transfer forms as required
• Annual confirmation statements as required
• Provision and updating of corporate documentation as required
• Share transfers and returns of allotment as required
• Terminations including liquidations, dissolutions and strike-offs as required
• Preparation of director/secretary certificates as required
• Preparation of correspondence as required
• Powers of attorney
• Obtaining notarized and/or legalized documents
• Alterations to company M&As including change of name, alteration of capital
• Sealing and certifying documents and extracts of minutes as necessary
• Preparation of certificates of incumbency
• Requesting documents from HM Greffier and various agents
• Undertaking projects

Job Description

Title: Assistant Manager/ Manager

Location: Bangalore

Work Shift: UK Shift

Working Model: Hybrid

Introduction: To be part of a team and to assist the Manager with the aim to provide general Company Secretarial services to Private Equity fund structures, combined with supporting the wider team with additional projects and initiatives.

Roles & Responsibilities

• Attend client board meetings and manage all related company secretarial matters
• Arranging of board/committee meetings as required
• Collation and preparation of board packs for board/committee meetings as required
• Drafting minutes, including a range of basic to complex minutes for private equity, private debt and fund of funds clients
• Act as a reviewer to all draft minutes produced by more junior team members and the Centre of Excellence in India.
• Ensure client company secretarial records are clearly and accurately updated, assisting with the design and implementation of centralized logs
• Establish good relationships with your clients, their intermediaries, members of the team and the administration teams
• Act as a mentor and develop the company secretarial skills of the more junior team members on the team
• Recording, circulating and following-up on actions arising
• Changes to directors, officers, shareholders and beneficial owners, advising appropriate authorities accordingly and updating records
• Formation of companies
• Preparing share certificates and stock transfer forms as required
• Annual confirmation statements as required
• Provision and updating of corporate documentation as required
• Share transfers and returns of allotment as required
• Terminations including liquidations, dissolutions and strike-offs as required
• Preparation of director/secretary certificates as required
• Preparation of correspondence as required
• Powers of attorney
• Obtaining notarized and/or legalized documents
• Alterations to company M&As including change of name, alteration of capital
• Sealing and certifying documents and extracts of minutes as necessary
• Preparation of certificates of incumbency
• Requesting documents from HM Greffier and various agents
• Undertaking projects

Key Attributes

• Highly organized, diligent, professional and an approachable team player
• Strong minute writing skills, working with the Manager to ensure the highest standards of corporate governance best practice are implemented across all Private Equity clients
• Experienced in drafting complex minutes for private equity, private debt and fund of funds clients
• Attention to detail
• Company secretarial experience with Jersey as well as non-Jersey companies is desirable
• Collaborate with your team to manage your client portfolio
• Contribute to process improvements relating to company secretarial matters for the Private Equity clients
• Participate in a culture of knowledge sharing, collaboration, transparency, cross- training and development
• Pro-actively take on additional responsibilities and company secretarial tasks as required by your clients and/or manager
• Become an expert in technical matters relating to funds, including any fund regulatory requirements that are applicable to your clients

Qualifications & Skills

• Qualified Company Secretary (CS).
• Minimum 4+ years of relevant company secretarial experience.
• Proactive, reliable, and committed, with a strong sense of maturity and ownership.
• Portfolio-oriented mindset with the ability to manage responsibilities independently.
• High level of professionalism, integrity, and accountability.
• Strong communication skills and ability to interact with different levels of management.
• Good analytical and solution-oriented capabilities.
• Strong organizational skills with the ability to manage multiple priorities.
• Comfortable working in a demanding and fast-paced environment.
• Fluent in written and spoken English.
• Proficient in standard office and document management tools.

About Us

CSC is a global business, legal, and financial services company based in Wilmington, Delaware, USA, providing knowledge-based solutions to clients worldwide. We have offices and capabilities in over 140 jurisdictions in the Americas, Europe, Asia Pacific, and the Middle East, and more than 8,000 colleagues. We are the business behind business.®

Visit our careers site to learn more about CSC and our commitment to our clients, communities, and each other.

CSC is committed to creating a feeling of belonging through a diverse and growth-oriented environment where everyone is valued.

CSC colleagues have global career opportunities and excellent benefits, including annual success-sharing bonuses or commission plans based on individual performance. To learn more, visit cscglobal.com/service/careers .

We offer a range of support to colleagues with disabilities, ensuring people have the necessary resources to thrive in their roles. We encourage candidates to work closely with our talent acquisition partners to convey their specific needs. Our commitment to accessibility reflects our broader dedication to diversity and belonging,

CSC only accepts resumes from employment agencies that are part of our approved supplier program. Resumes submitted from other agencies either to talent acquisition, our hiring leaders, employees, or through any other mechanism other than our supplier process, will not be eligible to claim related fees and the submitted resumes will be considered property of CSC.

Disclaimer: The information above describes the general nature and level of work performed by employees in this role. It is not intended to describe all duties, responsibilities, and qualifications.

About The Team

• CSC is a great place to work with smart and dedicated people.
• We have won several employer recognition awards, including Top Workplace USA, Great Places to Work India, and Built In’s Best Places to Work.
• We offer fulfilling work and career opportunities. Most positions are filled with internal moves and employee referrals.
• Employees are eligible for Success Sharing, bonuses, or commission plans based on role and individual performance.
• CSC offers a competitive and comprehensive benefits package that includes annual leave, tuition reimbursement, referral bonuses, and more.
• As business needs allow, CSC offers hybrid or remote work schedules in alignment with local regulations. Specific details for this position will be discussed during the interview process.