Senior Coordinator - Proposal

WSP in India; Dadri; On-site; INR 800,000 - 1,200,000; Full time

Job summary

WSP India is seeking a Senior Coordinator - Proposal to support our Strategic Growth Team (US). The role is based in Noida/Bengaluru and involves coordinating inputs, drafting content, ensuring compliance, and driving efficient proposal delivery.

The ideal candidate has 4–6 years in proposal development, strong writing skills, stakeholder management, and proficiency in MS Office, Adobe InDesign, and SharePoint. US timezone availability is expected.

Qualifications

• Bachelor’s degree preferred, in Engineering, journalism or English
• 4 to 6 years of experience in proposal development and coordination
• Strong proposal/bid management and coordination skills
• Excellent writing, editing, and communication abilities
• High attention to detail and ability to work under tight deadlines
• Strong stakeholder management and collaboration skills
• Proficiency in MS Office, Adobe InDesign, and SharePoint
• Self-motivated with initiative and multitasking ability
• Experience in engineering/AEC and US proposals preferred
• Able to work during US timezone

Responsibilities

• Own end-to-end proposal lifecycle from kickoff to post-submission debrief
• Coordinate with SMEs, business, graphics and support functions for inputs
• Develop and refine executive summaries, project descriptions and resumes
• Ensure compliance with RFP/RFQ formatting and branding
• Maintain proposal knowledge assets and content repositories
• Identify risks, gaps and compliance issues early for timely resolution
• Foster collaboration between US and GCC teams across time zones
• Drive process improvements and mentor junior team members

Skills

Proposal management

Editing & writing

Stakeholder management

MS Office

Adobe InDesign

Time management

Collaboration

Education

Bachelor’s degree in Engineering, journalism or English

Tools

SharePoint

Adobe InDesign

Job description

Job Description

WSP is currently seeking a Senior Coordinator - Proposal to support our Strategic Growth Team, US, who can, under direct supervision, assist other marketing professionals and managers in the administrative functions involved in preparing proposals, qualifications, and other marketing materials. We’re looking for is someone with a collaborative, can-do attitude who has a special knack for creativity and storytelling. The right candidate is an empathetic colleague who works to build community through positivity and who can bring home the win! This role will be based in the Noida/ Bengaluru office.

Responsibilities

• Own the end-to-end proposal lifecycle, including kickoff, planning, content integration, compliance checks, submission, and post-submission archiving/debrief.
• Coordinate with technical SMEs, business, graphics, and support functions to gather inputs, drive alignment, and ensure timely delivery of all proposal components.
• Develop and refine high-quality proposal content, including executive summaries, project descriptions, and resumes, ensuring alignment with client requirements, win themes, and strategic messaging.
• Ensure strict compliance with RFP/RFQ requirements, including formatting, branding, document accuracy, and completeness, while maintaining high standards of quality control.
• Manage and maintain proposal knowledge assets, including templates, resumes, project sheets, and content repositories, to enable consistency and reuse across proposals.
• Identify and elevate proposal risks, gaps, and compliance issues early, enabling timely resolution.
• Facilitate collaboration between US and GCC teams, ensuring seamless communication, time zone coordination, and efficient delivery of proposal milestones.
• Drive process improvement, standardization, and efficiency initiatives, while mentoring junior team members and providing quality oversight on proposal deliverables.

Qualifications

Key Competencies / Skills

• Bachelor’s degree, with a preference for a degree in Engineering, journalism or English
• 4 to 6 years of experience in proposal development and coordination or a similar environment
• Strong proposal/bid management and coordination skills
• Excellent writing, editing, and communication abilities
• High attention to detail and ability to work under tight deadlines
• Strong stakeholder management and collaboration skills
• Proficiency in MS Office, Adobe InDesign, and SharePoint
• A self-motivated team member, who demonstrates initiative to go above and beyond the task at hand, and can effectively multitask
• Cultural awareness, conscientious and open mind
• Experience in engineering/ AEC industry, and exposure to US proposals / global stakeholders preferred.
• Able to work during US timezone.

BGV

• Employment with WSP India is subject to the successful completion of a background verification (“BGV”) check conducted by a third-party agency appointed by WSP India.
• Candidates are advised to ensure that all information provided during the recruitment process — including documents uploaded — is accurate and complete, both to WSP India and its BGV partner”.

About Us

WSP is one of the world's leading professional services consulting firms. We are dedicated to our local communities and propelled by international brainpower. We are technical experts and strategic advisors including engineers, technicians, scientists, architects, planners, surveyors and environmental specialists, as well as other design, program and construction management professionals. We design lasting solutions in the Transportation & Infrastructure, Property & Buildings, Earth & Environment, Power & Energy, Resources and Industry sectors, as well as offering strategic advisory services. Our talented people around the globe engineer projects that will help societies grow for lifetimes to come.

With approximately 4,000 talented people across 3 locations (Noida, Bengaluru & Mumbai offices) in India and more than 73,000 globally, in 550 offices across 40 countries, we engineer projects that will help societies grow for lifetimes to come.

www.wsp.com

We are

• Passionate people doing purposeful and sustainable work that helps shape our communities and the future.
• A collaborative team that thrives on challenges and unconventional thinking.
• A network of experts channeling our curiosity into creating solutions for complex issues.

Inspired by diversity, driven by inclusion, we work with passion and purpose.

Working with Us

At WSP, you can access our global scale, contribute to landmark projects and connect with the brightest minds in your field to do the best work of your life. You can embrace your curiosity in a culture that celebrates new ideas and diverse perspectives. You can experience a world of opportunity and the chance to shape a career as unique as you.

Our Hybrid Working Module

• Maximize collaboration.
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• Balance community, collaboration, opportunity, productivity, and efficiency.

Health, Safety and Wellbeing

Our people are our greatest asset, and we prioritize a safe work environment. Health, safety, and wellbeing are integral to our culture, with each of us accountable for fostering a safe workplace through our “Making Health and Safety Personal” initiative. Our Zero Harm Vision drives us to reduce risks through innovative solutions, earning recognition for our global health and safety practices with the prestigious RoSPA Health and Safety Awards for six consecutive years.

Inclusivity and Diversity

WSP India is dedicated to fostering a sustainable and inclusive work environment where our greatest strength - Our People -feel valued, respected, and supported. We ensure an unbiased approach in hiring, promotion, and performance evaluation, regardless of age, gender identity, race, religion, sexual orientation, marital status, physical ability, education, social status, or cultural background.

Imagine a better future for you and a better future for us all. Join our close-knit community of over 73,300 talented global professionals dedicated to making a positive impact. Together, we can make a difference in communities both near and far.