Senior Coordinator - Proposal (US time zone)

WSP in India; Dadri; Hybrid; INR 1,800,000 - 2,800,000; Full time

Job summary

WSP India seeks a Senior Coordinator - Proposal to support the Strategic Growth Team, US. The role is based in Noida/Bengaluru and involves assisting marketing professionals in preparing proposals, qualifications, and marketing materials.

You will own the end-to-end proposal lifecycle, coordinate with SMEs and support functions, develop high-quality content, ensure compliance with RFP/RFQ requirements, and manage knowledge assets while mentoring junior team members.

Qualifications

• Bachelor’s degree in Engineering, journalism or English.
• 5–7 years of experience in proposal development and coordination or a similar environment.
• Excellent writing, editing and communication abilities.
• Strong proposal/bid management and coordination skills.

Responsibilities

• Own the end-to-end proposal lifecycle, including kickoff, planning, content integration, compliance checks, submission, and post-submission archiving/debrief.
• Coordinate with technical SMEs, business, graphics, and support functions to gather inputs and ensure timely delivery of all proposal components.
• Develop and refine high-quality proposal content, including executive summaries, project descriptions, and resumes, aligning with client requirements and strategic messaging.
• Ensure compliance with RFP/RFQ requirements, including formatting, branding, document accuracy, and quality control.
• Manage proposal knowledge assets, including templates, resumes, project sheets, and content repositories for consistency and reuse.
• Identify and elevate proposal risks, gaps, and compliance issues early, enabling timely resolution.
• Facilitate collaboration between US and GCC teams, coordinating time zones and Milestones.
• Drive process improvement, standardization and mentoring of junior team members.

Skills

Proposal development

Bid management

Writing

Editing

Stakeholder management

Multitasking

Team collaboration

Attention to detail

MS Office

Adobe InDesign

SharePoint

Education

Bachelor’s degree in Engineering, journalism or English

Tools

MS Office

Adobe InDesign

SharePoint

Job description

Job Description

WSP is currently seeking a Senior Coordinator - Proposal to support our Strategic Growth Team, US, who can, under direct supervision, assist other marketing professionals and managers in the administrative functions involved in preparing proposals, qualifications, and other marketing materials. We’re looking for is someone with a collaborative, can-do attitude who has a special knack for creativity and storytelling. The right candidate is an empathetic colleague who works to build community through positivity and who can bring home the win! This role will be based in the Noida/ Bengaluru office.

Responsibilities

• Own the end-to-end proposal lifecycle, including kickoff, planning, content integration, compliance checks, submission, and post-submission archiving/debrief.
• Coordinate with technical SMEs, business, graphics, and support functions to gather inputs, drive alignment, and ensure timely delivery of all proposal components.
• Develop and refine high-quality proposal content, including executive summaries, project descriptions, and resumes, ensuring alignment with client requirements, win themes, and strategic messaging.
• Ensure strict compliance with RFP/RFQ requirements, including formatting, branding, document accuracy, and completeness, while maintaining high standards of quality control.
• Manage and maintain proposal knowledge assets, including templates, resumes, project sheets, and content repositories, to enable consistency and reuse across proposals.
• Identify and elevate proposal risks, gaps, and compliance issues early, enabling timely resolution.
• Facilitate collaboration between US and GCC teams, ensuring seamless communication, time zone coordination, and efficient delivery of proposal milestones.
• Drive process improvement, standardization, and efficiency initiatives, while mentoring junior team members and providing quality oversight on proposal deliverables.

Qualifications

Key Competencies / Skills

• Bachelor’s degree, with a preference for a degree in Engineering, journalism or English
• 5 to 7 years of experience in proposal development and coordination or a similar environment
• Strong proposal/bid management and coordination skills
• Excellent writing, editing, and communication abilities
• High attention to detail and ability to work under tight deadlines
• Strong stakeholder management and collaboration skills
• Proficiency in MS Office, Adobe InDesign, and SharePoint
• A self-motivated team member, who demonstrates initiative to go above and beyond the task at hand, and can effectively multitask
• Cultural awareness, conscientious and open mind
• Experience in engineering/ AEC industry, and exposure to US proposals / global stakeholders preferred.
• Able to work during US timezone.

BGV

• Employment with WSP India is subject to the successful completion of a background verification (“BGV”) check conducted by a third-party agency appointed by WSP India.
• Candidates are advised to ensure that all information provided during the recruitment process — including documents uploaded — is accurate and complete, both to WSP India and its BGV partner.

About Us

WSP is one of the world's leading professional services consulting firms. We are dedicated to our local communities and propelled by international brainpower. We are technical experts and strategic advisors including engineers, technicians, scientists, architects, planners, surveyors and environmental specialists, as well as other design, program and construction management professionals. We design lasting solutions in the Transportation & Infrastructure, Property & Buildings, Earth & Environment, Power & Energy, Resources and Industry sectors, as well as offering strategic advisory services. Our talented people around the globe engineer projects that will help societies grow for lifetimes to come.

With approximately 4,000 talented people across 3 locations (Noida, Bengaluru & Mumbai offices) in India and more than 73,000 globally, in 550 offices across 40 countries, we engineer projects that will help societies grow for lifetimes to come.

At “WSP” we draw on the diverse skills and capabilities of our employees globally to compete for the most exciting and complex projects across the world and bring the same level of expertise to our local communities. We are proud to be an international collective of innovative thinkers who work on the most complex problems. Unified under one strong brand, we use our local expertise, international reach and global scale to prepare our cities and environments for the future, connect communities and help societies thrive in built and natural ecosystems. True to our guiding principles, our business is built on four cornerstones: Our People, Our Clients, Our Operational Excellence and Our Expertise.

www.wsp.com

Working with Us

At WSP, you can access our global scale, contribute to landmark projects and connect with the brightest minds in your field to do the best work of your life. You can embrace your curiosity in a culture that celebrates new ideas and diverse perspectives. You can experience a world of opportunity and the chance to shape a career as unique as you.

Our Hybrid Working Module

With us, you can operate in a flexible, agile, yet structured work environment and follow a Hybrid Work Model.

• Maximize collaboration.
• Maintain product quality and cultural integrity.
• Balance community, collaboration, opportunity, productivity, and efficiency.

Health, Safety and Wellbeing

Our people are our greatest asset, and we prioritize a safe work environment. Health, safety, and wellbeing are integral to our culture, with each of us accountable for fostering a safe workplace through our “Making Health and Safety Personal” initiative. Our Zero Harm Vision drives us to reduce risks through innovative solutions, earning recognition for our global health and safety practices with the prestigious RoSPA Health and Safety Awards for six consecutive years.

Inclusivity and Diversity

WSP India is dedicated to fostering a sustainable and inclusive work environment where our greatest strength - Our People -feel valued, respected, and supported. We ensure an unbiased approach in hiring, promotion, and performance evaluation, regardless of age, gender identity, race, religion, sexual orientation, marital status, physical ability, education, social status, or cultural background.

Inspired by diversity, driven by inclusion, we work with passion and purpose.

Imagine a better future for you and a better future for us all

Join our close-knit community of over 73,300 talented global professionals dedicated to making a positive impact. Together, we can make a difference in communities both near and far.