Intermediate Professional Proposal Support

WSP; Dadri; Hybrid; INR 600,000 - 900,000; Full time

Job summary

WSP India is seeking a Work Winning Coordinator to support bid coordination, proposal management, and registration activities across the Middle East region. The role focuses on coordinating EOIs, PQQs, RFPs, and tenders, while ensuring timely, compliant submissions and effective collaboration with technical teams and stakeholders.

The candidate will maintain bid schedules, manage opportunity communications, and assist in document development and formatting, contributing to growth objectives and

Qualifications

• Bachelor's degree in Business Administration, Marketing, Communications, or a related discipline.
• 2-5 years of experience in bid coordination, proposal coordination, business development support.
• Experience preparing PQQs, EOIs, and tender submissions.
• Experience working within engineering, consulting, construction, or professional services environments is preferred.
• Proficiency in Microsoft Office Suite (Word, PowerPoint, Excel, Outlook).

Responsibilities

• Coordinate the preparation and submission of Expressions of Interest (EOIs), Prequalification Questionnaires (PQQs), Requests for Proposals (RFPs), and tender submissions.
• Assist in the development, formatting, editing, and production of bid and proposal documents.
• Maintain bid schedules and ensure all submission requirements and deadlines are met.
• Liaise with technical teams, project managers, and subject matter experts to collect required information and documentation.
• Ensure compliance with client requirements and internal governance processes.
• Monitor shared Work Winning inboxes and opportunity portals daily.
• Review incoming emails, identify business opportunities, and circulate relevant opportunities to appropriate stakeholders.
• Track client communications and maintain records of bid‑related correspondence.
• Manage bid notifications, clarifications, and submission confirmations.
• Prepare and submit PQQs and vendor registration applications.
• Maintain up‑to‑date corporate information, project experience data, CVs, certifications, and supporting documentation required for prequalification processes.
• Coordinate updates to client registration portals and supplier databases.
• Support the renewal and management of company registrations with key clients and government entities.

Skills

Bid coordination

Proposal coordination

Business development

MS Office

Education

Bachelor's degree in Business Administration, Marketing, Communications

Tools

Microsoft Office

Job description

Job Description:

The Work Winning Coordinator supports the successful delivery of business development, prequalification, tender, and proposal activities across the Middle East region. The role is responsible for coordinating bid and pursuit activities, managing opportunity-related documentation, monitoring work-winning communications, and ensuring high‑quality submissions are delivered within deadlines. The position plays a vital role in maintaining efficient processes and supporting the wider Work Winning team in achieving growth objectives.

Responsibilities

Bid and Proposal Coordination

• Coordinate the preparation and submission of Expressions of Interest (EOIs), Prequalification Questionnaires (PQQs), Requests for Proposals (RFPs), and tender submissions.


• Assist in the development, formatting, editing, and production of bid and proposal documents.


• Maintain bid schedules and ensure all submission requirements and deadlines are met.


• Liaise with technical teams, project managers, and subject matter experts to collect required information and documentation.


• Ensure compliance with client requirements and internal governance processes.

Email and Opportunity Management

• Monitor shared Work Winning inboxes and opportunity portals daily.


• Review incoming emails, identify business opportunities, and circulate relevant opportunities to appropriate stakeholders.


• Track client communications and maintain records of bid‑related correspondence.


• Manage bid notifications, clarifications, and submission confirmations.

Prequalification and Registration Support

• Prepare and submit PQQs and vendor registration applications.


• Maintain up‑to‑date corporate information, project experience data, CVs, certifications, and supporting documentation required for prequalification processes.


• Coordinate updates to client registration portals and supplier databases.


• Support the renewal and management of company registrations with key clients and government entities.

Qualifications

• Bachelors degree in Business Administration, Marketing, Communications, or a related discipline.


• 2-5 years of experience in bid coordination, proposal coordination, business development support.


• Experience preparing PQQs, EOIs, and tender submissions.


• Experience working within engineering, consulting, construction, or professional services environments is preferred.


• Proficiency in Microsoft Office Suite (Word, PowerPoint, Excel, Outlook).

BGV:

• Employment with WSP India is subject to the successful completion of a background verification ("BGV") check conducted by a third‑party agency appointed by WSP India.




• Candidates are advised to ensure that all information provided during the recruitment process - including documents uploaded - is accurate and complete, both to WSP India and its BGV partner.

WSP is one of the worlds leading professional services consulting firms. We are dedicated to our local communities and propelled by international brainpower. We are technical experts and strategic advisors including engineers, technicians, scientists, architects, planners, surveyors and environmental specialists, as well as other design, program and construction management professionals. We design lasting solutions in the Transportation & Infrastructure, Property & Buildings, Earth & Environment, Power & Energy, Resources and Industry sectors, as well as offering strategic advisory services. Our talented people around the globe engineer projects that will help societies grow for lifetimes to come.

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