Intermediate Professional, Proposal Support

WSP in India; Dadri; Hybrid; INR 1,200,000 - 1,800,000; Full time

Job summary

WSP India is seeking a Work Winning Coordinator to support bid and proposal activities across projects. You will coordinate EOIs, PQQs, and tender submissions, work with technical teams, and ensure timely, high-quality documentation and communications.

The role requires 2-5 years in bid coordination or related fields, with strong MS Office skills and experience in professional services, engineering, or construction settings. Hybrid work with India offices is available.

Qualifications

• Bachelor's degree in Business Administration, Marketing, Communications, or a related discipline.
• 2-5 years of experience in bid coordination, proposal coordination, or business development support.
• Experience preparing PQQs, EOIs, and tender submissions.
• Experience in engineering/consulting/construction environments is preferred.
• Proficiency in Microsoft Office Suite (Word, PowerPoint, Excel, Outlook).

Responsibilities

• Coordinate Expressions of Interest (EOIs), Prequalification Questionnaires (PQQs), RFPs and tender submissions.
• Assist in development, formatting, editing and production of bid documents.
• Maintain bid schedules and meet submission deadlines.
• Liaise with technical teams, PMs and SMEs to collect information.
• Ensure compliance with client requirements and internal governance.

Skills

Bid coordination

Proposal coordination

Business development support

MS Office

Education

Bachelor's degree

Tools

Microsoft Office

Job description

Job Description The Work Winning Coordinator supports the successful delivery of business development, prequalification, tender, and proposal activities across the Middle East region. The role is responsible for coordinating bid and pursuit activities, managing opportunity-related documentation, monitoring work-winning communications, and ensuring high-quality submissions are delivered within deadlines. The position plays a vital role in maintaining efficient processes and supporting the wider Work Winning team in achieving growth objectives.

Responsibilities

Bid and Proposal Coordination

• Coordinate the preparation and submission of Expressions of Interest (EOIs), Prequalification Questionnaires (PQQs), Requests for Proposals (RFPs), and tender submissions.
• Assist in the development, formatting, editing, and production of bid and proposal documents.
• Maintain bid schedules and ensure all submission requirements and deadlines are met.
• Liaise with technical teams, project managers, and subject matter experts to collect required information and documentation.
• Ensure compliance with client requirements and internal governance processes.

Email and Opportunity Management

• Monitor shared Work Winning inboxes and opportunity portals daily.
• Review incoming emails, identify business opportunities, and circulate relevant opportunities to appropriate stakeholders.
• Track client communications and maintain records of bid-related correspondence.
• Manage bid notifications, clarifications, and submission confirmations.

Prequalification and Registration Support

• Prepare and submit PQQs and vendor registration applications.
• Maintain up-to-date corporate information, project experience data, CVs, certifications, and supporting documentation required for prequalification processes.
• Coordinate updates to client registration portals and supplier databases.
• Support the renewal and management of company registrations with key clients and government entities.

Qualifications

• Bachelor's degree in Business Administration, Marketing, Communications, or a related discipline.
• 2-5 years of experience in bid coordination, proposal coordination, business development support.
• Experience preparing PQQs, EOIs, and tender submissions.
• Experience working within engineering, consulting, construction, or professional services environments is preferred.
• Proficiency in Microsoft Office Suite (Word, PowerPoint, Excel, Outlook).

BGV

• Employment with WSP India is subject to the successful completion of a background verification (“BGV”) check conducted by a third-party agency appointed by WSP India.
• Candidates are advised to ensure that all information provided during the recruitment process — including documents uploaded — is accurate and complete, both to WSP India and its BGV partner.

About Us

WSP is one of the world's leading professional services consulting firms. We are dedicated to our local communities and propelled by international brainpower. We are technical experts and strategic advisors including engineers, technicians, scientists, architects, planners, surveyors and environmental specialists, as well as other design, program and construction management professionals. We design lasting solutions in the Transportation & Infrastructure, Property & Buildings, Earth & Environment, Power & Energy, Resources and Industry sectors, as well as offering strategic advisory services. Our talented people around the globe engineer projects that will help societies grow for lifetimes to come. With approximately 4,000 talented people across 3 locations (Noida, Bengaluru & Mumbai offices) in India and more than 73,000 globally, in 550 offices across 40 countries, we engineer projects that will help societies grow for lifetimes to come. At “WSP” we draw on the diverse skills and capabilities of our employees globally to compete for the most exciting and complex projects across the world and bring the same level of expertise to our local communities. We are proud to be an international collective of innovative thinkers who work on the most complex problems. Unified under one strong brand, we use our local expertise, international reach and global scale to prepare our cities and environments for the future, connect communities and help societies thrive in built and natural ecosystems. True to our guiding principles, our business is built on four cornerstones: Our People, Our Clients, Our Operational Excellence and Our Expertise.

www.wsp.com

We are

• Passionate people doing purposeful and sustainable work that helps shape our communities and the future.
• A collaborative team that thrives on challenges and unconventional thinking.
• A network of experts channeling our curiosity into creating solutions for complex issues.

Inspired by diversity, driven by inclusion, we work with passion and purpose.

Working with Us

At WSP, you can access our global scale, contribute to landmark projects and connect with the brightest minds in your field to do the best work of your life. You can embrace your curiosity in a culture that celebrates new ideas and diverse perspectives. You can experience a world of opportunity and the chance to shape a career as unique as you.

Our Hybrid Working Module

With us, you can operate in a flexible, agile, yet structured work environment and follow a Hybrid Work Model.

• Maximize collaboration.
• Maintain product quality and cultural integrity.
• Balance community, collaboration, opportunity, productivity, and efficiency.

Health, Safety and Wellbeing

Our people are our greatest asset, and we prioritize a safe work environment. Health, safety, and wellbeing are integral to our culture, with each of us accountable for fostering a safe workplace through our “Making Health and Safety Personal” initiative. Our Zero Harm Vision drives us to reduce risks through innovative solutions, earning recognition for our global health and safety practices with the prestigious RoSPA Health and Safety Awards for six consecutive years.

Inclusivity and Diversity

WSP India is dedicated to fostering a sustainable and inclusive work environment where our greatest strength - Our People -feel valued, respected, and supported. We ensure an unbiased approach in hiring, promotion, and performance evaluation, regardless of age, gender identity, race, religion, sexual orientation, marital status, physical ability, education, social status, or cultural background.

Imagine a better future for you and a better future for us all.

Join our close-knit community of over 73,300 talented global professionals dedicated to making a positive impact. Together, we can make a difference in communities both near and far.