Senior Analyst - Project Management Office

Prayoga Institute Of Education Research; Bengaluru; On-site; INR 900,000 - 1,500,000; Full time

Job summary

PRAYOGA is seeking a competent, detail-oriented Manager / Senior Analyst to lead the Project Management Office, serving as the operational backbone that connects programmes, departments, and leadership through clear guidelines, reliable data, sound governance, and disciplined ERP use.

The ideal candidate brings strong operations and project management experience, is fluent with data and systems end-to-end, and can drive process and financial discipline across a growing, multi-programme

Qualifications

• Bachelor's degree required; MBA or equivalent postgraduate qualification in operations, management, or a related field preferred.
• 5 to 8+ years of experience in operations and project/programme management, ideally including exposure to a PMO function.
• Demonstrated experience developing operational guidelines, SOPs, or policy frameworks, and setting KRAs/KPIs.
• Strong experience working with data collecting, consolidating, and analysing information from multiple sources to drive decisions.
• Hands-on experience with ERP systems (e.g., SAP, Oracle NetSuite, Zoho, Odoo, or similar) is strongly preferred, including configuring reports/dashboards and training users; familiarity with standalone PM tools (Asana, Monday, Notion, etc.) is a plus but secondary to ERP fluency.
• Working knowledge of budgeting, financial tracking, or grant/donor reporting is an advantage.
• Excellent written and verbal communication skills; ability to present data and recommendations clearly to leadership.

Responsibilities

• Design, document, and maintain operational guidelines, SOPs, and policies for the PMO and across the organisation; develop KRAs and KPIs at multiple levels.
• Aggregate data from programmes, departments, and field teams into a single source of truth via the ERP; define data standards and taxonomies.
• Analyse operational data to surface trends, gaps, and risks; prepare MIS reports, dashboards, and briefing notes for leadership.
• Track project and departmental budgets within the ERP; monitor donor funds for compliance reporting.
• Act as PMO power user for ERP; configure reports/dashboards and train users to ensure clean data across the organisation.
• Identify inefficiencies and lead process redesign and change management across teams.

Skills

Data analysis

ERP systems

Budgeting

Policy design

Cross-functional coordination

Communication skills

Training users

Education

Bachelor's degree

MBA or equivalent postgraduate qualification

Tools

SAP

Oracle NetSuite

Zoho

Odoo

Asana

Monday.com

Notion

Job description

PRAYOGA

Educate. Research. Innovate.

JOB DESCRIPTION

Manager / Senior Analyst Project Management Office (PMO)

Department

Location

Project Management Office (PMO) Reports To

Bengaluru, Karnataka

Employment Type

Executive Chairman

Full-time

ABOUT PRAYOGA

Prayoga is a not-for-profit organisation pursuing education and scientific research.

Through programmes such as Kriya,

Anveshana, Prerana, Krd, Dhtu and Yuga, Prayoga works to make experiential, research-driven learning accessible

to every Indian child reaching thousands of students and schools across Karnataka.

ROLE SUMMARY

Prayoga is looking for a competent, detail-oriented Manager / Senior Analyst to lead the Project Management Office. This role goes beyond reporting it is the operational backbone that connects programmes, departments, and leadership through clear guidelines, reliable data, sound governance, and disciplined use of the organisation's ERP system. The ideal candidate brings strong operations and project management experience, is fluent working with data and systems end-to-end, and can drive process and financial discipline across a growing, multi-programme non-profit.

KEY RESPONSIBILITIES

• Operational Guidelines & Policies Design, document, and maintain operational guidelines, SOPs, and policies for the PMO and across the organisation. Develop KRAs and KPIs at the project, department, and organisation level. Establish review cadences and templates (project charters, status reports, dashboards) that standardise how work is planned and tracked. Periodically review and update policies to reflect organisational growth, new programmes, and lessons learned.
• Data Aggregation, Governance & Analysis Aggregate data from across programmes, departments, and field teams into a single, reliable source of truth, primarily through the organisation's ERP. Define common data standards, definitions, and taxonomies so that information from different departments is comparable and trustworthy. Analyse operational and programme data to assess effectiveness and efficiency, surfacing trends, gaps, and risks. Prepare regular MIS reports, dashboards, and briefing notes for the Executive Chairman and leadership team. Translate data findings into clear, actionable recommendations that inform decision-making and resource allocation.
• Budget & Resource Management Track project and departmental budgets against actuals within the ERP; flag variances early. Monitor utilisation of donor and grant funds to support timely, accurate compliance reporting.
• Systems Ownership (ERP) Act as the PMO's power user/champion for the organisation's ERP system, particularly its project, budget, and reporting modules. Configure ERP reports and dashboards to automate recurring MIS outputs, reducing manual data pulls. Partner with IT/ERP administrators to resolve data issues, extend ERP usage, and roll out new modules relevant to PMO needs. Train programme and department teams on correct, consistent ERP usage to keep organisation-wide data clean at the source.
• Process Improvement & Change Management Identify inefficiencies in existing workflows and lead process redesign or improvement initiatives. Drive adoption of new processes, templates, and systems across teams through training and change management. Work closely with the Monitoring & Evaluation function to align PMO KPIs with programme impact metrics.

REQUIRED EXPERIENCE & QUALIFICATIONS

• Bachelor's degree required; MBA or equivalent postgraduate qualification in operations, management, or a related field preferred.
• 5 to 8+ years of experience in operations and project/programme management, ideally including exposure to a PMO function.
• Demonstrated experience developing operational guidelines, SOPs, or policy frameworks, and setting KRAs/KPIs.
• Strong experience working with data collecting, consolidating, and analysing information from multiple sources to drive decisions.
• Hands-on experience with ERP systems (e.g., SAP, Oracle NetSuite, Zoho, Odoo, or similar) is strongly preferred, including configuring reports/dashboards and training users; familiarity with standalone PM tools (Asana, Monday, Notion, etc.) is a plus but secondary to ERP fluency.
• Working knowledge of budgeting, financial tracking, or grant/donor reporting is an advantage.
• Excellent written and verbal communication skills; ability to present data and recommendations clearly to leadership.

KEY COMPETENCIES

• Operational rigour and process discipline
• Analytical thinking and data-driven decision-making
• Financial and budgetary discipline
• Systems fluency, especially ERP-based reporting and governance
• Project management and cross-functional coordination
• Change management and stakeholder influence
• Ownership, initiative, and follow-through