Senior Administrative Assistant

Namma Yatri; Bengaluru; On-site; INR 650,000 - 900,000; Full time

Benefits offered by this job

Real impact of your work

Autonomy & ownership

Transparent culture

Growth opportunities

Job summary

Moving Tech (Namma Yatri) in Bengaluru seeks a seasoned Senior Administrative Assistant to own and elevate our office operations. You will lead vendors, mentor the admin team, and ensure seamless operations across facilities.

You’ll manage schedules, travel, events, and frontline experiences while driving process improvements and cost efficiency. Strong MS Office skills and 4+ years of admin leadership are required.

Qualifications

• 4+ years of experience in administrative or office management
• Bachelor’s degree preferred or high school diploma with extensive admin experience
• Advanced proficiency in MS Office (Word, Excel, PowerPoint) and vendor negotiations

Responsibilities

• Own office operations, including supplies, equipment inventory, and facility upkeep
• Lead vendor sourcing, contract negotiation, SLAs, and relationships
• Coordinate complex meetings, appointments, and travel for leadership
• Plan and execute office events and company-wide functions
• Set visitor experience standards through front-office excellence
• Be the go-to for escalations and quick resolutions of inquiries
• Track admin spend and seek cost-efficient improvements
• Mentor junior admin staff and oversee day-to-day operations
• Continuously upgrade office systems, tools, and procedures

Skills

Leadership

Communication

Multitasking

Time management

Attention to detail

Education

Bachelor’s degree preferred

High school diploma or equivalent

Tools

MS Office

Job description

Moving Tech (Namma Yatri) is reimagining urban transport from the ground up — built on the open Beckn Protocol and integrated with India's ONDC network. We operate with a zero commission model for drivers and give communities, cooperatives, and governments the power to run their own mobility platforms.

The result?

15 Cr+ rides, 8 lakh+ drivers, 2 Cr+ users, 25+ cities — and growing fast. Backed by Blume Ventures, Antler, and Google, our apps (Namma Yatri, Yatri Sathi, Kerala Savaari, Chennai One, Bharat Taxi, and more) are driving real impact for real people.

The Role

We're looking for a seasoned Senior Administrative Assistant to own and elevate our office operations. You'll be the backbone of a smooth-running workplace — leading vendors, mentoring the admin team, and making sure nothing falls through the cracks.

What You’ll Do

• Office Operations: Own office supplies, equipment inventory, and facility upkeep end-to-end.
• Vendor Management: Lead vendor sourcing, contract negotiation, SLAs, and ongoing relationships.
• Scheduling & Travel: Coordinate complex meetings, appointments, and travel arrangements for leadership.
• Events: Plan and execute office functions and company-wide events, big and small.
• Front Office Excellence: Set the standard for visitor experience — professional, warm, on point.
• Escalation Handling: Be the go-to for resolving tricky inquiries and concerns quickly.
• Budget Oversight: Track admin spend and find smarter, cost-efficient ways of working.
• Mentorship: Guide and support junior administrative staff in their day-to-day.
• Process Improvement: Continuously upgrade office systems, tools, and procedures.

Who You Are

• Bachelor’s degree preferred; high school diploma or equivalent required
• 4+ years of experience in administrative or office management, ideally with vendor or team-lead exposure
• Advanced proficiency in MS Office (Word, Excel, PowerPoint)
• Strong leadership instincts with sharp organizational and time-management skills
• Excellent written and verbal communication, comfortable engaging senior stakeholders
• Cool under pressure — great at multitasking and prioritizing on the fly
• High attention to detail and accuracy, without losing sight of the big picture
• Deep familiarity with office management systems, procedures, and vendor negotiations

Why Join Us?

• Real Impact: Keep the engine room running for a team building mobility for millions.
• Autonomy & Ownership: Freedom to redesign how office operations work, end to end.
• Transparent Culture: Good ideas win — regardless of title or team.
• Learning & Growth: Grow into a larger operations or facilities leadership role.