Secreterial Team Member-SUPPORT SERVICES-Secreterial

Kotak Mahindra Bank Ltd; Mumbai; On-site; INR 900,000 - 1,200,000; Full time

Job summary

Kotak Mahindra Bank Ltd. seeks a skilled Company Secretary to handle compliance with the Companies Act 2013 and SEBI rules. The role includes board and committee meeting support, annual report drafting, and regulatory disclosures.

Responsibilities cover AGM/ Postal Ballot processes, investor servicing, data collation for annual reports, and coordination with MCA, IEPF, SEBI, stock exchanges, and RTA to ensure timely regulatory data submissions.

Qualifications

• CS qualification or equivalent with strong knowledge of Companies Act 2013 and SEBI rules.
• Experience in compliance with LODR, Insider Trading, Takeover Code and ICDR.
• Experience in board/committee meeting support and regulatory reporting.

Responsibilities

• Assist compliance with Companies Act 2013, SEBI LODR, Insider Trading, Takeover Code, ICDR, and related disclosures.
• Prepare notices, agendas, minutes, and summary of minutes for Board/Committee meetings.
• Upload documents to meeting management applications and coordinate action items.
• Support shareholder meetings/postal ballot processes and investor servicing, including grievance redressal and SCORES/ODR management.
• Coordinate data collation for annual reports and other statutory filings with MCA, IEPF, SEBI, stock exchanges, depositories, RTA, RBI, etc.
• Coordinate with subsidiaries/associates for data updates on the bank’s website and for corporate actions including ESOP/SARs.

Skills

Secretarial

Regulatory compliance

Board governance

Stakeholder coordination

Education

CS qualification

Job description

JD

Key Roles & Responsibilities

1. Assisting for compliance with Companies Act, 2013, SEBI (LODR) Regulations / Insider Trading / Takeover Code / ICDR, filing of Disclosures, documents, returns and forms with Stock Exchanges, ROC, RBI, etc. and Debenture Trustee compliances

1. Assisting for Board and Committee Meetings related activities:

• Notice, Agenda and Minutes of meetings
• Agenda items / notes and resolutions
• Summary of minutes

Uploading documents on Meeting management application

Actions / Follow-ups

• Updation of Actionable Items Reports
• Follow-ups with stakeholders for implementation / reporting of actionable items

1. Assisting for Shareholder Meetings / Postal Ballot process

1. Investor Servicing

• Attending to Grievance Redressal (end to end)
• Coordination with RTA
• IEPF Claim / Transfer of Shares/Dividend related process
• SCORES / ODR platform management

1. Assisting in Annual Report documents and Other activities

• Annual Report preparation / drafting Board’s Report / Notice / Corporate Governance Report
• Coordination with stakeholders (MCA, IEPF, SEBI, Stock Exchanges, Depositories, RTA, etc.)
• Data collation
• Fund raising

1. ESOP / SARs / PRSUs: Assisting in

• Activities relating to allotment of ESOP Shares
• Corporate Action documentation
• Listing process
• ESOP / SARs disclosures

1. Inspection by Regulatory Authorities (including Reserve Bank of India): Co-ordination for compiling data promptly

1. Coordination for Audit / providing data – Secretarial / Statutory

• Collation of data / documents
• Sharing data / documents through FTP, etc.

1. Coordination with various subsidiaries and associate companies for data collation and prompt updation of Bank’s website.