Executive

Caterpillar Signs; Ahmedabad District; On-site; INR 600,000 - 800,000; Full time

Job summary

Caterpillar Signs in Ahmedabad, Gujarat is seeking a qualified Company Secretary to oversee corporate secretarial compliance and support legal documentation processes. The candidate will conduct board meetings, prepare statutory records, maintain compliance calendars, and manage contracts.

The ideal applicant should have a CS qualification and strong experience in compliance management. We are an equal opportunity employer dedicated to diversity and inclusion.

Qualifications

• Proven experience as a Company Secretary.
• Strong understanding of corporate and regulatory compliance.
• Excellent organizational and communication skills.

Responsibilities

• Assist in conducting Board Meetings and related documentation.
• Maintain and update compliance calendars and trackers.
• Maintain litigation and legal document trackers.

Skills

Post Qualification Experience in Company Secretary (CS)

Knowledge of Companies Act

Compliance Management

Document Management

Intellectual Property Support

Education

Company Secretary (CS) qualification

Job description

Key Responsibilities

Post Qualification Experience in Company Secretary (CS)

Corporate Secretarial Compliance

• Assist in conducting Board Meetings, Committee Meetings, General Meetings, and related documentation.
• Prepare notices, agendas, minutes, resolutions, attendance registers, and statutory records.
• Assist in Companies Act filings, maintenance of statutory registers, and corporate records.
• Support secretarial compliances for Indian and overseas group entities.

Compliance Management

• Maintain and update compliance calendars and trackers for corporate, labour, factory, and regulatory compliances.
• Follow up with internal teams for timely closure of statutory compliances.
• Track licenses, registrations, renewals, returns, and filings across business locations.
• Assist in periodic compliance reporting to management.

Litigation and Legal Tracker Support

• Maintain litigation, notices, claims, and liability trackers.
• Coordinate with internal teams, external counsels, and consultants for case updates.
• Organize legal documents, pleadings, notices, replies, and case records.

Contracts and Documentation

• Assist in reviewing, formatting, tracking, and maintaining contracts, NDAs, vendor agreements, customer agreements, HR-related contracts, and standard templates.
• Maintain contract repository and renewal/expiry tracker.
• Coordinate execution, stamping, signing, and record keeping of legal documents.

Intellectual Property Support

• Maintain IP, trademark, copyright, domain, and renewal trackers.
• Coordinate with external consultants for filings, renewals, objections, and status updates.

Group Bayport is an equal opportunity employer. We value diversity and are committed to creating an inclusive environment for all employees.