Sales Coordinator

JobItUs; Mumbai; On-site; INR 600,000 - 900,000; Full time

Job summary

A leading company in Mumbai is looking for a professional in sales administration. The role involves tracking attendance, processing invoices, and maintaining effective communication with sales personnel. Candidates with a postgraduate degree and relevant experience are highly preferred, though undergraduates with substantial experience will also be considered.

Qualifications

• 5+ years relevant experience for PG or 3+ years for UG.
• Experience in sales administration tasks.

Responsibilities

• Attend daily attendance report submission to HR.
• Maintain registers and manage stock transfers.
• Follow up on payments and handle invoicing.

Skills

Communication

Organization

SAP Knowledge

Education

Postgraduate

Undergraduate

Job description

Job Description

Responsibilities:

1. Attend daily attendance report submission to HR at Head Office.
2. Maintain manual registers for attendance as per Shops and Establishment Act, and staff movement register.
3. Call and update information from all sales employees; send emails about daily visits, expected purchase orders, and day's plans.
4. Review daily sales reports of all sales employees in Mumbai branch.
5. Update information in SAP Opportunity for all quotations given by sales personnel in Mumbai branch.
6. Update cheque register with BP code and invoice number.
7. Create service quotations within 24 hours after service completion.
8. Make sales orders for materials not available in stock.
9. Prepare sales quotations and call customers to confirm receipt of emails.
10. Follow up on quotations and update status.
11. Collect customer information for billing when purchase orders are received.
12. Handle sales order invoicing for spares and machines (average 4+2 invoices).
13. Record goods receipt notes (GRN) for Mumbai office upon material receipt.
14. Manage stock transfers and accounts payable invoices.
15. Follow up on payments by calling customers and sending emails; reconcile pending invoices and account statements.
16. Update office expenses twice monthly.
17. Check expenses of all sales employees and send reports to Chennai.
18. Perform stock reconciliation and send reports to logistics.
19. Maintain a clean and tidy office through housekeeping.
20. Manage file organization and update all files regularly.
21. Attend to all phone calls, providing information to customers and field service engineers (FSE).
22. Send all sales and service invoices via courier to customers.

Experience Requirements:

• Postgraduate (PG) with 5+ years relevant experience.
• Undergraduate (UG) with 3+ years relevant experience.