Registrar [Academic Adminstration]

EdgeVantage; Maharashtra; On-site; INR 900,000 - 1,300,000; Full time

Job summary

EdgeVantage in Pune, Maharashtra, invites a senior Registrar to lead the university's administrative, statutory, and regulatory functions. This on-campus role drives governance, policy implementation, and digitisation across records, admissions, and examinations.

The ideal candidate brings 15+ years of administrative leadership, with strong knowledge of UGC regulations and accreditation processes. PhD is a plus; ERP-driven transformation is expected.

Qualifications

• Master's degree with 55% marks (or equivalent UGC 'B' grade).
• 15+ years of experience in administrative responsibilities.
• Desirable Ph.D. in any discipline.

Responsibilities

• Act as Chief Administrative and statutory officer of the university.
• Lead statutory governance, convene meetings, record minutes, and ensure follow-through.
• Own the compliance calendar for UGC, state regulators, NAAC, NBA, NIRF, AISHE.
• Oversee admissions, registrations, records, and degree issuance.
• Administer faculty/staff recruitment, service rules, and HR processes.
• Coordinate legal matters and response to audits and inspections.
• Drive ERP adoption and digital governance; mentor administration team.

Skills

Administrative

Academic administration

Regulatory compliance

UGC compliance

Education

Master's degree with 55%

Ph.D. desirable

Tools

ERP systems

Job description

Location: Pune, Maharashtra | Employment Type: Full-time, On-campus | Reports to: Vice Chancellor

About The Role

We're looking for an experienced Registrar to serve as the Chief Administrative and statutory officer of a leading multi-faculty university. This is a senior leadership role responsible for the integrity of the university's administrative, statutory, and regulatory machinery — ensuring academic decisions are properly recorded and lawfully executed, regulatory compliance is maintained, and students, faculty, and staff experience a responsive, well-governed administration.

Key Responsibilities

Statutory & Governance

• Act as Member-Secretary to the Board of Management, Academic Council, and other statutory authorities; convene meetings, issue notices/agendas, record minutes, and ensure timely follow-through on resolutions
• Serve as custodian of the common seal, statutes, ordinances, records, and other university property
• Authenticate records and execute contracts, agreements, and MoUs within delegated authority
• Draft and maintain university policies, statutes, and regulations in a version-controlled repository
• Ensure functioning of statutory committees (IQAC, Internal Complaints Committee, Anti-Ragging, Grievance Redressal, etc.)
• Serve as the university's Public Information Officer for regulatory correspondence

Regulatory Compliance & Accreditation

• Own the compliance calendar and all statutory submissions to UGC, State Government, and applicable regulators
• Lead administrative preparation for NAAC accreditation, NBA accreditation, NIRF rankings, and AISHE reporting
• Track regulatory changes (UGC regulations, NEP-2020, ABC/APAAR, DigiLocker) and translate them into institutional policy
• Maintain audit readiness for inspections and regulatory visits

Academic Administration

• Oversee the full student lifecycle: admissions, registration, credit transfer, scholarships, records, and issuance of degrees/transcripts
• Ensure secure digitisation of academic records on national platforms
• Interface with the Controller of Examinations on scheduling, results, and convocation
• Administer student disciplinary and grievance processes fairly and within timelines

HR & Establishment

• Administer faculty/staff recruitment, appointments, promotions, and service records
• Ensure service and conduct rules are current and consistently applied
• Partner with HR on workforce planning and statutory compliance

Legal, Risk & Audit

• Coordinate legal matters (litigation, notices, disputes) with retained counsel
• Lead institutional response to audit observations
• Identify and mitigate institutional risk (regulatory, legal, reputational, operational)

Administration & Digital Transformation

• Lead general administration — correspondence, security, transport, hostels, campus services
• Drive ERP/SIS adoption, workflow automation, and digital governance
• Support internationalisation through MoUs and mobility documentation
• Build and mentor a professional administrative team

Eligibility Criteria

Essential Qualification: Master's degree in any discipline with 55% marks (or equivalent UGC 'B' grade) from a UGC-recognised institution

Essential Experience

• 15+ Years of Experience into Adminstrative Responsibilities

Desirable

• Ph.D. in any discipline
• Additional qualification in law, management, public administration, or HR
• Prior experience as Registrar/Deputy Registrar/OSD (Administration) in a university with 25,000+ students
• Direct experience with NAAC, NBA, NIRF cycles and UGC/State inspection processes
• Working knowledge of Marathi (in addition to English and Hindi)
• Experience with ERP-led administrative digitisation

Key Competencies

• Strong governance judgement and regulatory fluency (UGC framework, State higher-education law)
• Uncompromising integrity in records, process fairness, and confidentiality
• Operational rigour with a track record of reducing turnaround times
• People leadership and successor development
• Strong stakeholder management across Board, regulators, students, and staff
• Clear written and verbal communication in English, Hindi, and Marathi
• Composure under audit, inspection, and litigation pressure

Skills: administrative,ugc,academic administration,compliance regulations