Registrar Academic Administrator University

TalBalad; Navi Mumbai; On-site; INR 700,000 - 1,100,000; Full time

Job summary

TalBalad University seeks an Academic Registrar to serve as Chief Administrative Officer, overseeing the Registrar’s Office and steering statutory compliance and student lifecycles across interdisciplinary institutes.

The role requires extensive experience with UGC and national regulatory bodies, data integrity, and accreditation processes, including NAAC and NIRF. Strong leadership and policy enforcement are essential in this on-site role.

Qualifications

• Master’s Degree with at least 55% marks or equivalent.
• At least 15 years of experience as an Assistant Professor at Academic Level 11+ or 8 years as Associate Professor with educational administration experience.
• 15 years of administrative experience, with at least 8 years in a Deputy Registrar or equivalent post.

Responsibilities

• Act as custodian of the University Common Seal, official records, and statutory documents.
• Ensure compliance with UGC, NMC, AICTE and other national regulatory bodies.
• Prepare agendas, record minutes, and execute directives from Board of Management, Academic Council, and Planning Monitoring Board.
• Oversee data organization and reporting for NAAC accreditation and NIRF rankings.
• Standardize student registration, enrollment, and database management across institutes.
• Direct verification and maintenance of student documentation for admissions.
• Publish the comprehensive University Academic Calendar and coordinate course catalog frameworks.
• Oversee issuance of student credentials and degree verification requests.
• Drive campus safety measures and supervise ICC and anti-ragging compliance.
• Coordinate student-facing services including hostel admissions and financial aid.

Skills

ERP proficiency

Regulatory acumen

Leadership

Education

Master’s degree with 55% marks

Job description

Reports To: Vice-Chancellor / Board of Management

Position Type: Full-time, On-site

Job Purpose

The Academic Registrar serves as the Chief Administrative Officer of the university under the provisions of the University Grants Commission (UGC) and the university's statutory statutes. This executive leader oversees the Office of the Registrar, steering the implementation of statutory regulations, managing interdisciplinary student lifecycles across diverse schools (Medical, Management, Engineering, Hospitality, and Sports), and maintaining institutional compliance and data integrity.

Key Responsibilities

1. Statutory Compliance & Institutional Governance

• Act as the custodian of the University Common Seal, official records, and statutory documents.
• Ensure strict operational adherence to guidelines issued by the University Grants Commission (UGC), National Medical Commission (NMC), AICTE, and other top-tier national regulatory bodies.
• Prepare agendas, record official minutes, and execute directives passed by the Board of Management, Academic Council, and Planning Monitoring Board.
• Spearhead data organization and administrative reporting required for NAAC (A++ standard) reaccreditation cycles and NIRF rankings.

2. Academic Administration & Student Registry

• Standardize student registration, re-registration, enrollment, and database management across all 18+ interdisciplinary institutes.
• Direct the Verification and Maintenance of Student Documentation to ensure the validity of international and domestic admissions.
• Formulate and publish the comprehensive University Academic Calendar and coordinate multi-discipline course catalog frameworks.
• Overlook the issuance of student credentials, authenticating degree verification requests, and facilitating smooth graduation clearances.

3. Operations & Policy Enforcements

• Drive zero-tolerance enforcement for UGC-mandated campus safety measures, directly monitoring Anti-Ragging and Internal Complaints Committees (ICC).
• Coordinate student-facing services managed by the secretariat, including hostel admissions, student financial aid applications, and campus medical insurance portfolios.
• Manage, evaluate, and provide strategic direction to Deputy Registrars, Assistant Registrars, and executive administrative assistants.

Candidate Profile & Qualifications

Minimum Qualifications (As per UGC Norms)

• Education: Master’s Degree with at least 55% marks or its equivalent grade on a point scale from a recognized university.
• Experience Requirements: Candidates must meet at least one of the following criteria in accordance with UGC Regulations:
• At least 15 years of experience as an Assistant Professor in the Academic Level 11 and above, or 8 years of service as an Associate Professor along with experience in educational administration.
• 15 years of administrative experience, of which a minimum of 8 years must be as a Deputy Registrar or in an equivalent administrative post within a higher education institution.

Core Technical & Behavioral Skills

• ERP Proficiency: Proven experience managing sophisticated Student Information Systems (SIS) and digital education ERP platforms.
• Regulatory Acumen: Authoritative knowledge of Indian Higher Education rules, Maharashtra State education acts, and national administrative frameworks.
• Leadership: Exceptional capabilities in visualising complex workflows, managing multi-tier teams, and executing multi-department institutional changes.
• Compensation packages follow the standard institutional scales and are competitive based on skills, qualifications, and past educational achievements.
• Statutory benefits include Core Salary, Performance-linked Assessment Incentives, PF, and Gratuity as per current institutional norms.