Deputy Registrar

Symbiosis University of Applied Sciences; Indore District; On-site; INR 2,500,000 - 4,200,000; Full time

Job summary

Symbiosis University of Applied Sciences in Indore invites an experienced senior administrator to oversee Registrar's Office operations, admissions, examinations, and student records.

The role requires navigating UGC/AICTE/NAAC frameworks, coordinating governance bodies, convocation events, and driving digital transformation across admin processes. A PhD is preferred; strong leadership and stakeholder management are essential.

Qualifications

• Preference for PhD holders with higher education administration experience.
• Knowledge of UGC Regulations, NAAC Accreditation, ERP systems.
• Experience with academic administration processes.
• Experience in university governance and statutory compliance.
• Strong drafting and communication abilities.

Responsibilities

• Oversee admissions, registration, examinations, and student records.
• Ensure compliance with regulatory bodies and prepare reports.
• Coordinate governance bodies and maintain official documentation.
• Manage student services, including convocation and certificates.
• Lead process improvements and digital transformation initiatives.
• Plan and coordinate convocations and academic events.

Skills

Administrative leadership

Communication skills

Leadership

MS Office/ERP

Data management

Education

Ph.D. in Higher Education Admin (preferred)

Tools

ERP/SIS platforms

Job description

Key Responsibilities:

• Oversee academic administration activities, including admissions, registration, examinations, and student records.


• Ensure accurate maintenance of student databases, transcripts, certificates, and degree records.


• Coordinate academic calendars and university schedules.


• Monitor implementation of academic regulations, ordinances, and policies.

Regulatory Compliance

• Ensure compliance with UGC, AICTE, NAAC, NIRF, NBA, and other statutory requirements.


• Coordinate preparation and submission of reports to regulatory bodies.


• Maintain institutional records and documentation for audits and inspections.

Governance & Administration

• Organize meetings of statutory bodies such as Board of Management, Academic Council, Finance Committee, and other committees.


• Prepare agendas, minutes, and follow-up action reports.


• Manage official correspondence and documentation on behalf of the University.


• Assist in policy formulation and institutional governance.

Student Services

• Supervise admissions, enrollment, examinations, graduation, and convocation processes.


• Address student grievances related to academic administration.


• Ensure timely issuance of certificates, transcripts, and academic documents.

Leadership & Coordination

• Support the Registrar in the day-to-day management of the Registrar's Office.


• Supervise administrative staff and monitor departmental performance.


• Coordinate with Deans, Directors, Heads of Departments, faculty, and external agencies.


• Lead process improvement and digital transformation initiatives.

Convocation & Events

• Plan and coordinate convocation ceremonies and other academic events.


• Ensure smooth conduct of university functions and official programs.

Qualifications

• Preference for candidates with a Ph.D. and experience in higher education administration.


• Knowledge of UGC Regulations, NAAC Accreditation, ERP systems, and academic administration processes.

Experience

• Minimum 8–10 years of administrative experience in a University/Higher Education Institution.


• Experience in admissions, examinations, academic records, statutory compliance, and university governance.


• Experience in a supervisory or managerial role is preferred.

Key Skills

• Strong administrative and organisational abilities.


• Excellent drafting and communication skills.


• Leadership and team management.


• Knowledge of university regulations and compliance frameworks.


• Proficiency in MS Office, ERP/SIS platforms, and data management systems.


• Problem-solving and stakeholder management skills.