Registrar

Regia Ceramica; Siliguri; On-site; INR 500,000 - 700,000; Full time

Job summary

Regia Ceramica is seeking a detail-oriented Academic Administration professional to oversee end-to-end processes, including curriculum records, assessments, and result workflows. You will ensure confidentiality of student records and coordinate with the affiliating university and regulatory bodies.

You will manage ERP operations for registration, attendance, and records, while supporting NAAC/NBA/AICTE processes and annual accreditation cycles.

Qualifications

• Working knowledge of university affiliation processes, statutory compliance, and accreditation frameworks (NAAC, NBA, AICTE, MAKAUT).
• Proficiency in Academic ERP systems and MS Office (Excel, Word).
• Strong organizational skills with high attention to detail and accuracy.
• Excellent communication and coordination skills for liaison with university and regulatory officials.
• Ability to manage confidential data with discretion and integrity.
• Prior experience in an autonomous college or university system will be an added advantage.

Responsibilities

• Autonomous Institute Administration: support end-to-end administration of academic processes under autonomous status, including curriculum records, continuous assessment, and examination workflows.
• Assist in internal examinations, evaluation, moderation, and timely declaration of results in line with regulations.
• Maintain accuracy, integrity, and confidentiality of student academic records, grade cards, and transcripts.
• Coordinate grading and result-processing cycle, including scanning, verification, correction of grades, and distribution of report cards/marks sheets.
• Manage student registration, enrolment, migration, withdrawal, and transfer records.
• Oversee day-to-day operations of the Academic ERP for registration, attendance, examination, and records management.
• Support affiliation and accreditation activities including NAAC and NBA processes; data compilation, SSR/SAR documentation, audits.

Skills

Strong organizational skills

Attention to detail

Excellent communication

Tools

Academic ERP

MS Office

Job description

Support end-to-end administration of academic processes under the institute's autonomous status, including curriculum records, continuous assessment, and examination workflows.

Assist in conducting internal examinations, evaluation, moderation, and timely declaration of results in line with institutional academic regulations.

Maintain accuracy, integrity, and confidentiality of student academic records, grade cards, and transcripts.

Coordinate the grading and result-processing cycle, including scanning, verification, correction of grades, and distribution of report cards/mark sheets.

Manage student registration, enrolment, migration, withdrawal, and transfer records.

Oversee day-to-day operations of the Academic ERP for registration, attendance, examination, and records management.

University Affiliation & Regulatory Liaison

Serve as a key point of coordination for affiliation-related matters with the affiliating university (e.g., MAKAUT) and regulatory bodies such as AICTE.

Assist in preparation, compilation, and submission of documentation required for university affiliation renewal and statutory approvals.

Support Affiliation & Accreditation activities including NAAC and NBA processes — data compilation, SSR/SAR documentation, and audit readiness.

Track regulatory timelines, circulars, and compliance requirements issued by the university and statutory bodies, ensuring timely institutional response.

Maintain updated knowledge of Government Scholarship schemes and coordinate related student data submissions.

General Administration

Assist campus administration and counsellor in preparing reports, MIS, and student data analytics.

Demonstrate sound team management, coordination, and leadership skills across academic support functions.

Maintain strict confidentiality of institutional and student information always.

Undertake other duties and responsibilities as assigned by the Management.

Key Responsibilities

Autonomous Institute Administration

• Support end-to-end administration of academic processes under the institute's autonomous status, including curriculum records, continuous assessment, and examination workflows.
• Assist in conducting internal examinations, evaluation, moderation, and timely declaration of results in line with institutional academic regulations.
• Maintain accuracy, integrity, and confidentiality of student academic records, grade cards, and transcripts.
• Coordinate the grading and result-processing cycle, including scanning, verification, correction of grades, and distribution of report cards/mark sheets.
• Manage student registration, enrolment, migration, withdrawal, and transfer records.
• Oversee day-to-day operations of the Academic ERP for registration, attendance, examination, and records management.

Requirements

DESIRED SKILLS & COMPETENCIES

• Working knowledge of university affiliation processes, statutory compliance, and accreditation frameworks (NAAC, NBA, AICTE, MAKAUT).
• Proficiency in Academic ERP systems and MS Office (Excel, Word).
• Strong organizational skills with high attention to detail and accuracy.
• Excellent communication and coordination skills for liaison with university and regulatory officials.
• Ability to manage confidential data with discretion and integrity.
• Prior experience in an autonomous college or university system will be an added advantage.