Receptionist cum Admin (Receptionist & Office Administrator)

Artha Energy Resources; Mumbai; On-site; INR 300,000 - 500,000; Full time

Job summary

Artha Energy Resources is looking for a Receptionist Cum Admin in Mumbai. The ideal candidate will manage the front desk, ensure excellent guest experiences, and handle administrative tasks efficiently.

Candidates should possess strong communication skills, 2-5 years of relevant experience, and be able to maintain a professional environment. Proficiency in vendor management and multitasking is preferred. This role ensures smooth office operations and effective coordination across teams.

Qualifications

• 2-5 years of experience in Administration, Front Office, or Office Management.
• Experience in vendor management and reception activities preferred.

Responsibilities

• Manage front desk operations and ensure a professional atmosphere.
• Coordinate with vendors and maintain office supplies.
• Oversee IT asset management and ensure operational effectiveness.

Skills

Communication skills

Negotiation ability

Basic accounting knowledge

Multitasking ability

Professional etiquette

Education

Graduate in any discipline

Tools

Office management software

Job description

Receptionist Cum Admin (Receptionist & Office Administrator)

Artha Energy Resources is a developer and owner of Solar Energy Projects. The organisation provides IPP solutions, EPC and O&M solutions to C&I customers across 17 states in India.

Role Overview

The Receptionist & Office Administrator is responsible for managing the front desk, ensuring a professional first impression for all visitors, and supporting smooth day-to-day office operations through efficient administration, vendor coordination, and discipline enforcement.

Reports To

EA / Managing Partner

Location

Office No.5, 1st Floor, Surya Mahal Building, B Bharucha Rd, Kala Ghoda, Fort, Mumbai Maharashtra – 400013.

Qualification & Experience

• Graduate in any discipline.
• 2–5 years of experience in Administration, Front Office, or Office Management.
• Experience in vendor management and reception activities preferred.

Success Definition

Office runs smoothly with strong discipline, seamless front desk management, efficient vendor coordination and a professional environment.

Key Responsibilities

Front Desk & Reception Management

• Greet all visitors professionally.
• Ensure minimal guest waiting time.
• Maintain visitor records.
• Handle incoming calls and routing.
• Ensure reception area cleanliness.

Office Administration

• Maintain office supplies and inventory.
• Coordinate housekeeping and maintenance.
• Manage courier logs.
• Ensure office infrastructure is functional.

Vendor Management

• Source vendors (minimum 5 quotes).
• Maintain vendor database.
• Negotiate best pricing.
• Manage AMC and service vendors.

Invoice & Billing Coordination

• Collect and verify invoices.
• Maintain proper records.
• Coordinate with Accounts for payments.
• Track due dates.

Office Discipline & Decorum

• Ensure punctuality and discipline.
• Enforce dress code compliance.
• Maintain professional environment.

Guest Experience & Hospitality

• Prepare meeting rooms.
• Ensure premium experience.
• Offer refreshments to guests.

IT Asset Management & Coordination

• Maintain inventory of mobiles, laptops and IT accessories.
• Track asset issue, returns and handover at onboarding/offboarding.
• Coordinate with IT vendor for repairs, replacements and troubleshooting.
• Ensure proper documentation and tracking of all IT assets.

Pantry & Office Support Team Management

• Manage pantry operations (stock, quality, hygiene).
• Supervise office boys and allocate daily tasks.
• Ensure meeting refreshments and daily office service readiness.
• Maintain discipline and performance standards for support staff.

Key Deliverables

• Professional guest experience.
• Fully functional office with zero downtime.
• Disciplined office environment.
• Accurate IT asset tracking.
• Efficient vendor and pantry management.

KPIs

• Guest waiting time.
• Admin uptime.
• Invoice turnaround time.Vendor efficiency.
• Cleanliness and discipline feedback.
• Asset tracking accuracy.

Skills & Competencies

• Communication skills.
• Negotiation ability.
• Basic accounting knowledge.
• Multitasking ability.
• Professional etiquette.

Behavioural Expectations

• Presentable and professional.
• Proactive and accountable.
• Detail-oriented.

Skills (Keywords)

courier management, vendor coordination, front office, pantry management, receptionist, visitor management, vendor negotiation, front desk, multitasking, inventory management, professional etiquette, office administration, invoice & billing coordination, communication, IT asset management, attention to detail.