R&D Admin

Darwinbox Digital Solutions Pvt. Ltd.; Mumbai; On-site; INR 600,000 - 900,000; Full time

Job summary

Darwinbox Digital Solutions Pvt. Ltd. is seeking an experienced R&D Administrator to support day-to-day operations, coordinates with internal teams and external stakeholders, and maintain accurate records in Mumbai.

You will handle meetings, travel arrangements, budgeting help, and procurement tasks while ensuring compliance with company policies. A minimum of 5 years of office administration is required.

Qualifications

• B.Sc./B.E./B.Tech with office admin experience of minimum 5 years.
• Strong organizational and multitasking abilities.
• Excellent communication and interpersonal skills.
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
• Basic knowledge of office management systems and procedures.
• Attention to detail and problem-solving ability.

Responsibilities

• Administrative Support: manage daily office operations and procedures; schedule meetings and travel arrangements.
• Office Management: monitor supplies, place orders, and maintain equipment; coordinate with vendors.
• Documentation & Records: prepare reports, maintain employee records and company databases.
• Communication & Coordination: act as a point of contact between departments and external stakeholders; assist HR or finance tasks.
• Compliance & Organization: ensure adherence to company policies and maintain confidentiality.

Skills

Office administration

Organizational skills

Communication

Interpersonal skills

Problem solving

Education

B.Sc./B.E./B.Tech

Tools

MS Office

Documentation systems

Email/Calendar management

Job description

Managerial

Job Description

Purpose- Why does this role exist?

An R&D Administrator is responsible for ensuring the smoothday to day functioning of an R&D by managing administrative tasks,coordinating communication, and supporting R&D Labs.

KeyResponsibilities

1. Administrative Support

• Managedaily office operations and procedures
• Maintainfiling systems (digital and physical)
• Schedulemeetings, appointments, and travel arrangements

2. Office Management

• Monitoroffice and lab supplies and place orders when needed
• Ensureproper maintenance of office equipment
• Coordinatewith vendors, service providers, and housekeeping

3. Documentation & Records

• Preparereports, presentations, and documents
• Maintainemployee records and company databases
• Ensureaccurate data entry and documentation

4. Communication & Coordination

• Actas a point of contact between departments and external stakeholders likeIITB Research Park Office etc.
• Assistin internal communication and coordination
• SupportHR or finance teams with basic administrative tasks
• Handleinvoices, billing, and expense tracking (basic level)
• Supportbudgeting or procurement activities if required

6. Compliance & Organization

• Ensureadherence to company policies and procedures
• Maintainconfidentiality of sensitive information

Required Skills & Qualifications

• B.Sc./B.E./B.Tech with Office Admin experience ofminimum 5 years.
• 1. Strong organizational and multitasking abilities
• 2. Excellent communication and interpersonal skills
• 3. Proficiency in MS Office (Word, Excel, PowerPoint,Outlook)
• 4. Basic knowledge of office management systems andprocedures
• 5. Attention to detail and problem-solving ability

Workingrelationships – Stakeholders

Internal: R&D teams,JSW corporate offices, JSW visitors, Procurement teams

External: IIT Bombay Research Park office,vendors, service providers.