Purchase & Store Assistant

Robro Systems; Indore District; On-site; INR 200,000 - 280,000; Full time

Job summary

Robro Systems Private Limited in Indore invites applications for a Purchase & Store Assistant to support procurement, vendor coordination, and inventory management in our automation and machine vision operations.

You will handle material receiving, stock records in Zoho Inventory or Excel, issue materials to departments, and ensure timely purchase documentation. Fresh graduates with a willingness to learn are encouraged.

Qualifications

• Any graduate may apply.
• 0–2 years of experience in Purchase, Procurement, Stores, Inventory, or a similar role.
• Freshers with relevant technical education and a strong willingness to learn may also apply.
• Basic understanding of mechanical, electrical, electronic, or industrial components.
• Good knowledge of Microsoft Excel.

Responsibilities

• Assist in sourcing and purchasing mechanical, electrical, electronic, and industrial components.
• Coordinate with vendors for quotations, pricing, availability, and delivery timelines.
• Prepare and maintain purchase-related documents and records.
• Assist in creating Purchase Orders (POs) and following up with vendors for timely delivery.
• Compare vendor quotations and support the team in selecting suitable suppliers.
• Follow up with vendors regarding pending orders, dispatches, and delivery status.
• Coordinate with Engineering, Production, and Admin teams for material requirements.
• Receive incoming materials and verify quantity and basic specifications against purchase documents.
• Maintain proper records of received, issued, and available materials.
• Update inventory records in Zoho Inventory / Excel.
• Support regular physical stock verification and reconciliation.
• Properly organize and label materials in the store.
• Issue materials to concerned departments as per approved requirements.
• Identify low-stock, excess, damaged, or missing materials and report them to the concerned person.
• Maintain proper documentation for material inward and outward movements.
• Maintain vendor details, purchase records, invoices, delivery documents, and stock records.
• Assist in preparing purchase and inventory reports.
• Coordinate with vendors, courier/logistics partners, and internal teams for material movement.
• Ensure purchase and store records are updated accurately and on time.
• Follow company processes for material procurement, storage, and inventory control.

Education

Mechanical Engineering

Electrical Engineering

Industrial Engineering

Tools

Zoho Inventory

ERP Software

Job description

Robro Systems Private Limited | Full time

Robro Systems is an Industrial Automation, and Machine vision company aimed at improving the productivity of our nation's factories.

Robro Systems is a fast-growing innovator in AI-powered automation and machine vision, specializing in web inspection solutions for the technical textile industry. Our flagship product, the Kiara Web Inspection System (KWIS), enables manufacturers to achieve real-time defect detection, improved quality control, and enhanced operational efficiency. At Robro, we are driven by Vision, Intelligence, and Control.

Role Overview

We are looking for a Purchase & Store Assistant to support our purchase and store operations. The role involves assisting with material procurement, vendor coordination, inventory management, stock maintenance, material receiving, and purchase documentation.

The ideal candidate should be organized, detail-oriented, and willing to learn about mechanical, electrical, electronic, and industrial components used in automation and machine vision systems.

Key Responsibilities

Purchase & Procurement

• Assist in sourcing and purchasing mechanical, electrical, electronic, and industrial components.
• Coordinate with vendors for quotations, pricing, availability, and delivery timelines.
• Prepare and maintain purchase-related documents and records.
• Assist in creating Purchase Orders (POs) and following up with vendors for timely delivery.
• Compare vendor quotations and support the team in selecting suitable suppliers.
• Follow up with vendors regarding pending orders, dispatches, and delivery status.
• Coordinate with Engineering, Production, and Admin teams for material requirements.

Store & Inventory Management

• Receive incoming materials and verify quantity and basic specifications against purchase documents.
• Maintain proper records of received, issued, and available materials.
• Assist in maintaining stock levels and ensuring timely availability of materials.
• Update inventory records in Zoho Inventory / Excel.
• Support regular physical stock verification and reconciliation.
• Properly organize and label materials in the store.
• Issue materials to concerned departments as per approved requirements.
• Identify low-stock, excess, damaged, or missing materials and report them to the concerned person.
• Maintain proper documentation for material inward and outward movements.

Documentation & Coordination

• Maintain vendor details, purchase records, invoices, delivery documents, and stock records.
• Assist in preparing purchase and inventory reports.
• Coordinate with vendors, courier/logistics partners, and internal teams for material movement.
• Ensure purchase and store records are updated accurately and on time.
• Follow company processes for material procurement, storage, and inventory control.

Requirements

Must-Have Qualifications

• Any graduate can apply.
• 0–2 years of experience in Purchase, Procurement, Stores, Inventory, or a similar role.
• Freshers with relevant technical education and a strong willingness to learn may also apply.
• Basic understanding of mechanical, electrical, electronic, or industrial components.
• Good knowledge of Microsoft Excel.
• Good organizational and documentation skills.
• Good communication and coordination skills.
• Attention to detail and ability to maintain accurate records.
• Ability to work effectively with Purchase, Engineering, Production, and Operations teams.

Preferred

• Prior experience in a manufacturing, engineering, automation, or industrial environment.
• Diploma / Bachelor's degree in Mechanical, Electrical, Electronics, Industrial Engineering, or a related field.
• Basic understanding of BOM (Bill of Materials) and engineering components.
• Familiarity with Purchase Orders, quotations, invoices, GRN/material receiving, and stock records.
• Knowledge of Zoho Inventory or any ERP/inventory management software.
• Basic understanding of vendor coordination and logistics.
• Willingness to learn technical procurement and industrial components.