Purchase Officer / Procurement Officer

Ganpat University; South Goa District; On-site; INR 400,000 - 600,000; Full time

Job summary

Ganpat University Goa is seeking a mid-senior level Purchase/Procurement Officer for on-site operations in Goa, India. This full-time role focuses on procurement management, stock and inventory control, cross-functional coordination, and compliance across campus projects and sessions.

The candidate should have 3–5 years of experience in procurement, familiarity with ERP/inventory software (SAP, Tally, Zoho Inventory), and strong negotiation and analytical skills.

Qualifications

• Bachelor’s degree in Business Admin, SCM, Commerce or related field (Masters preferred).
• 3–5 years of experience in procurement or purchase officer role, pref. academic/institutional environment.
• Proficiency in MS Office and inventory/purchase management software (SAP, Tally ERP, Zoho Inventory).
• Strong negotiation, analytical, and communication skills.
• Knowledge of government procurement regulations and institutional purchasing procedures is a plus.

Responsibilities

• Develop and execute purchasing strategies aligned with university needs and budgets.
• Source, evaluate, and negotiate with suppliers for goods, services, and equipment.
• Maintain and update a reliable supplier database with vendor performance records.
• Prepare and process purchase orders per institutional guidelines.
• Coordinate with accounts for timely vendor payments and invoice reconciliation.
• Monitor market trends, pricing, and product availability for best value purchasing.
• Ensure procurement processes comply with government procurement rules and university standards.

Skills

Negotiation

Analytical

Communication

Education

Bachelor's in Business Administration

Masters preferred

Supply Chain Management

Commerce

Tools

MS Office

SAP

Tally ERP

Zoho Inventory

Job description

Company: Ganpat University Goa (Proposed)

Job Title: Purchase Officer / Procurement Officer

Workplace Type: On - Site

Job Location: Goa, India

Employment Type: Full Time

Seniority Level: Mid Senior Level

No. of Posts: 01

Job Description

Procurement Management

• Develop and execute purchasing strategies aligned with the universitys needs and budgets.
• Source, evaluate, and negotiate with suppliers for the procurement of goods, materials, services, and equipment.
• Maintain and update a reliable supplier database, including vendor performance records.
• Prepare and process purchase orders in compliance with institutional guidelines.
• Coordinate with the accounts department for timely vendor payments and invoice reconciliation.
• Monitor market trends, pricing, and product availability to ensure best-value purchasing.
• Ensure procurement processes comply with statutory and regulatory norms (e.g., Government of India procurement rules, university standards).
  

Stock & Inventory Management

• Maintain accurate records of incoming and outgoing materials using inventory management systems (ERP or manual).
• Conduct regular stock audits, physical verification, and reconcile discrepancies.
• Monitor and manage minimum and maximum stock levels to prevent shortages or overstocking.
• Identify obsolete or slow-moving inventory and suggest corrective actions.
• Organize storage and ensure proper labeling, shelving, and handling of goods.
• Prepare monthly inventory and stock movement reports for management review.
  

Cross-Functional Coordination

• Liaise with academic and non-academic departments to understand procurement and inventory needs.
• Ensure timely delivery and availability of required materials for ongoing and upcoming projects or academic sessions.
• Coordinate with logistics and transport teams for the distribution of goods across campus facilities.
  

Compliance & Documentation

• Ensure documentation and filing of all procurement-related documents, including quotations, tenders, invoices, and delivery notes.
• Participate in internal and external audits related to procurement and inventory.
• Draft and issue tender documents and Request for Quotations (RFQs) when applicable.
• Ensure all transactions are recorded in accordance with audit and internal control requirements.

Reporting & Analysis

• Prepare procurement reports, cost analysis, and supplier performance metrics.
• Recommend cost-saving measures without compromising on quality.
• Support budget planning by providing accurate estimates and cost forecasts.

Qualifications & Experience:

• Bachelor's degree in Business Administration, Supply Chain Management, Commerce, or a related field (Masters preferred).
• Minimum 3-5 years of experience in a procurement or purchase officer role, preferably in an academic or institutional environment.
• Proficiency in MS Office and familiarity with inventory/purchase management software (e.g., SAP, Tally ERP, Zoho Inventory).
• Strong negotiation, analytical, and communication skills.
• Knowledge of government procurement regulations and institutional purchasing procedures is a plus.
  

Skills & Competencies:

• Attention to detail and high organizational capabilities.
• Strong ethical standards and integrity.
• Ability to manage multiple tasks and meet deadlines.
• Good interpersonal skills and a team-player attitude.
• Familiarity with educational institution procurement will be advantageous.