Purchase Officer

Speciality Restaurants; Mumbai; On-site; INR 600,000 - 1,000,000; Full time

Job summary

Speciality Restaurants in Mumbai seeks a dedicated Purchase Officer to manage procurement of F&B materials, packaging and consumables. You will handle PO processing, vendor onboarding and negotiations to ensure timely deliveries and cost efficiency, while maintaining compliance with quality standards.

The role requires coordinating with QA/Operations and store/kitchen teams to optimize inventory, reduce wastage, and align with budgets and ERP records.

Qualifications

• Graduate or Diploma in Supply Chain, Hospitality or Commerce.
• 25 years of experience in procurement/purchase, preferably in hospitality / QSR / FMCG.

Responsibilities

• Procure day-to-day raw materials (F&B), packaging, consumables and operational supplies.
• Raise and process Purchase Orders (POs) in line with approvals and budgets.
• Ensure on-time procurement and delivery to units to avoid stock-outs.
• Identify, onboard and maintain a reliable vendor base; negotiate pricing, terms and delivery timelines.
• Coordinate with QA/Operations for quality checks; ensure compliance with FSSAI norms.
• Maintain records of POs, invoices, GRNs and vendor contracts; manage ERP data.

Skills

Vendor negotiation

Cost analysis

Coordination

F&B materials knowledge

ERP proficiency

Excel proficiency

Education

Graduate / Diploma in Supply Chain / Hospitality / Commerce

Tools

Innosolve ERP

Job description

Job Description: Purchase Officer

Designation: Purchase Officer
Department: Procurement / Purchase
Reporting To: Purchase Manager
Location: Corporate Office (Andheri West, Mumbai)

Role Objective

To ensure timely, cost-effective, and quality procurement of food, beverage, and non-F&B materials across units, while maintaining vendor efficiency, compliance, and cost control aligned with company standards.

Key Responsibilities

1. Procurement Operations

• Execute day-to-day purchasing of raw materials (F&B), packaging, consumables, and operational supplies
• Raise and process Purchase Orders (POs) in line with approvals and budgets
• Ensure on-time procurement and delivery to units to avoid stock-outs

2. Vendor Management

• Identify, onboard, and maintain a reliable vendor base
• Negotiate pricing, credit terms, and delivery timelines
• Conduct vendor performance reviews (quality, consistency, timelines)
• Maintain alternate vendor sourcing for critical categories

3. Cost Control & Budgeting

• Track market price trends and recommend cost optimization
• Ensure procurement aligns with approved budgets and cost targets
• Support initiatives for cost reduction without compromising quality

4. Quality & Compliance

• Ensure all procured items meet company quality standards and specifications
• Coordinate with QA / Operations teams for quality checks and approvals
• Ensure compliance with FSSAI norms and statutory requirements

5. Inventory Coordination

• Work closely with store and kitchen teams for stock planning
• Monitor minimum stock levels, reorder points, and consumption trends
• Prevent overstocking, wastage, and pilferage

6. Documentation & Systems

• Maintain accurate records of POs, invoices, GRNs, and vendor contracts
• Ensure proper documentation for audit and compliance
• Update and manage data in ERP / procurement systems (e.g., Innosolve ERP)

7. Inter-Department Coordination

• Coordinate with:
• Operations / Kitchen demand planning
• Finance invoice processing, payments, reconciliation
• Logistics / Stores dispatch and receipt

Key Deliverables (KRAs)

• Zero stock-out for critical items
• Cost savings / price efficiency vs benchmark
• Vendor reliability score (timely supply & quality)
• Procurement TAT adherence
• Audit compliance & documentation accuracy

Qualification:

• Graduate / Diploma in Supply Chain / Hospitality / Commerce

Experience:

• 25 years in procurement / purchase, preferably in hospitality / QSR / FMCG

Key Skills & Competencies

• Vendor negotiation & relationship management
• Cost analysis & commercial understanding
• Strong coordination & follow-up skills
• Knowledge of F&B materials and supply chain
• ERP / Excel proficiency
• Attention to detail and compliance mindset

Behavioral Traits

• High ownership & accountability
• Ability to work under pressure and tight timelines
• Ethical and transparent in dealings
• Solution-oriented approach

Growth Path

Purchase Officer Purchase Executive Senior Executive Assistant Manager Purchase Purchase Manager