Purchase Manager | Icsfoods | Gurgaon

ICS Foods & Hospitality Services; Gurugram District; On-site; INR 900,000 - 1,500,000; Full time

Job summary

ICT Foods is seeking an experienced procurement lead to manage sourcing of raw materials, ingredients, packaging, and consumables in India. You will align strategies with production plans, develop suppliers, and drive cost efficiencies while ensuring food safety compliance and smooth operations.

The role requires strong negotiation, ERP experience, and a track record in food manufacturing procurement. Leadership and cross-functional collaboration are essential in this high-impact position.

Qualifications

• Bachelor's degree in commerce, business, or related discipline.
• MBA in SCM or related qualification is an advantage.
• 8–12 years of experience in purchase/procurement in food FMCG.
• Experience with raw materials, ingredients, packaging, and manufacturing procurement.
• Vendor development, negotiations, cost control, inventory planning, reporting.
• Working knowledge of ERP, inventory management, and Excel.

Responsibilities

• Develop and implement procurement strategies aligned with production plans.
• Manage end-to-end purchasing of ingredients, raw materials, packaging, and consumables.
• Identify, evaluate, negotiate with suppliers and vendors.
• Obtain quotations, compare prices, negotiate terms and delivery.
• Ensure timely procurement to avoid delays.
• Develop alternate supply sources to reduce risk.
• Drive cost reductions via strategic sourcing and bulk purchasing.
• Monitor commodity price trends and material costs.
• Prepare procurement budgets, cost reports, and savings initiatives.
• Analyze price variances and take corrective actions.
• Establish supplier relationships and evaluate performance.
• Coordinate supplier audits with QA.
• Ensure materials meet specs and food safety standards.
• Coordinate with QA for approvals and documentation.
• Ensure traceability and documentation for ingredients and packaging.
• Support inventory control with reorder levels and safety stock.
• Plan purchases based on production schedules and forecasts.
• Monitor stock levels to prevent shortages/excess.
• Oversee purchase requisitions, RFQs, POs, and tracking.
• Maintain vendor databases and procurement records.
• Coordinate with Finance for invoice verification and reconciliations.
• Develop procurement KPIs and present to management.
• Lead and develop the purchase team; establish SOPs.
• Promote ethical purchasing and compliance.
• Identify opportunities to improve procurement systems and digital workflows.

Skills

Negotiation

Vendor development

Analytical ability

Procurement processes

Inventory management

Excel

Education

Bachelor's degree in Commerce/Business

MBA in SCM

Tools

ERP systems

Inventory software

Microsoft Excel

Job description

Job Purpose

To lead and manage the procurement function for ICT Foods, ensuring the timely, cost-effective, and quality-driven sourcing of raw materials, ingredients, packaging materials, consumables, engineering spares, and other operational requirements. The role will focus on cost optimization, supplier development, inventory availability, quality compliance, and uninterrupted production operations.

Key Responsibilities

A. Procurement & Strategic Sourcing

• Develop and implement procurement strategies aligned with production plans, business requirements, and company objectives.
• Manage end-to-end purchasing of food ingredients, raw materials, packaging materials, consumables, and other operational supplies.
• Identify, evaluate, negotiate with, and develop reliable suppliers and vendors.
• Obtain competitive quotations, conduct price comparisons, and negotiate pricing, payment terms, delivery schedules, and other commercial conditions.
• Ensure timely procurement to avoid production delays and material shortages.
• Develop alternate sources of supply to minimize procurement risks and dependency on individual vendors.

B. Cost Control & Savings

• Drive cost reduction through strategic sourcing, bulk purchasing, rate contracts, and supplier negotiations.
• Monitor commodity price trends, market movements, and changes in raw material costs.
• Prepare and track procurement budgets, purchase cost reports, and savings initiatives.
• Analyze purchase price variances and take corrective actions to control procurement expenditure.

C. Supplier Management

• Establish and maintain strong relationships with suppliers, manufacturers, distributors, and service providers.
• Conduct supplier evaluations based on quality, price, delivery performance, reliability, and service.
• Monitor vendor performance and resolve issues related to delayed supplies, price discrepancies, and material quality.
• Coordinate supplier audits and assessments in collaboration with the Quality Assurance team.

D. Food Safety & Quality Compliance

• Ensure purchased materials comply with approved specifications, food safety requirements, and applicable regulatory standards.
• Coordinate with Quality Assurance for supplier approval, material specifications, certificates of analysis, and other required documentation.
• Ensure appropriate traceability and documentation for ingredients and packaging materials.
• Support compliance with applicable FSSAI requirements, HACCP, GMP, and other relevant food safety systems, as applicable to the business.
• Ensure non-conforming materials are addressed through appropriate supplier corrective actions and replacement procedures.

E. Inventory & Production Coordination

• Coordinate with Production, Planning, Stores, Quality Assurance, Finance, and Logistics teams to ensure material availability.
• Plan purchases based on production schedules, demand forecasts, stock levels, lead times, and minimum order quantities.
• Monitor inventory levels to prevent stockouts, overstocking, expiry, and material obsolescence.
• Support effective inventory control through reorder levels, safety stock planning, and periodic stock reviews.

F. Purchase Operations & Documentation

• Oversee purchase requisitions, requests for quotations, comparative statements, purchase orders, and order tracking.
• Ensure purchases are made as per approved budgets, authorization limits, and company procurement policies.
• Maintain accurate vendor databases, contracts, price lists, and procurement records.
• Coordinate with Finance and Accounts for invoice verification, purchase order matching, payment follow-ups, and vendor reconciliations.
• Develop periodic procurement reports and present key performance indicators to management.

G. Team Management & Process Improvement

• Lead, guide, and develop the purchase team to achieve departmental objectives.
• Establish standard operating procedures and improve procurement processes.
• Promote ethical purchasing practices, transparency, accountability, and compliance with company policies.
• Identify opportunities to improve procurement systems, reporting, and digital purchasing workflows.

3. Key Performance Indicators (KPIs)

• Procurement cost savings against approved budgets and benchmarks.
• On-time delivery of materials to meet production requirements.
• Material stockout frequency and production losses attributable to procurement.
• Supplier quality performance and rejection rates.
• Purchase price variance and adherence to negotiated rates.
• Inventory holding levels and reduction in excess or expired stock.
• Purchase order processing turnaround time.
• Supplier performance and compliance with approved procurement procedures.

4. Qualifications & Experience

• Bachelor's degree in Commerce, Business Administration, Supply Chain Management, Engineering, or a related discipline.
• MBA in Supply Chain Management or a relevant postgraduate qualification will be an added advantage.
• Approximately 812 years of relevant experience in purchase, procurement, or strategic sourcing, preferably in food manufacturing, food processing, FMCG, or a related industry.
• Prior experience handling raw materials, food ingredients, packaging materials, and manufacturing procurement is preferred.
• Experience in vendor development, commercial negotiations, cost control, inventory planning, and procurement reporting.
• Working knowledge of ERP systems, inventory management, and Microsoft Excel.

5. Required Skills & Competencies

• Strong negotiation and commercial decision-making skills.
• Excellent supplier relationship and vendor development capabilities.
• Analytical skills for cost evaluation, market research, and price benchmarking.
• Sound understanding of procurement processes and inventory management.
• Knowledge of food industry quality, safety, and regulatory requirements.
• Strong coordination, communication, and team leadership skills.
• High standards of integrity, accountability, and professional ethics.
• Ability to manage multiple priorities and work effectively under production deadlines.