Purchase Manager

Randstad; Kota; On-site; INR 600,000 - 1,000,000; Full time

Job summary

Pack Plast Industries Private Limited in Kota, Rajasthan seeks a seasoned Purchase Manager to oversee the complete procurement function for manufacturing, projects, and site requirements.

You will handle vendor development, sourcing, negotiation, purchase planning, cost control, quality, timely delivery and inventory coordination, with emphasis on engineering materials for HVAC and related products.

Qualifications

• Experience in procurement for HVAC/manufacturing or EPC projects.
• Strong vendor negotiation and cost-saving skills.
• Familiarity with BOMs, drawings, technical specs and supplier data.

Responsibilities

• Procurement & Purchase Management: end-to-end procurement, PO issuance, vendor follow-up.
• Engineering Material Procurement: source GI/MS/SS sheets, HVAC components, electrical panels and cables.
• Vendor Development: identify, evaluate, and develop new vendors; maintain vendor database.
• Cost Control: achieve cost savings through negotiation and alternate sourcing; track prices.
• Quality & Technical Coordination: coordinate with Design/Production/Projects; ensure specs compliance.
• Project & Site Procurement: handle urgent procurement for sites; ensure timely delivery.
• Inventory & Stores Coordination: monitor stock; avoid over-purchasing; align with min/max levels.
• Documentation & MIS: maintain PO, quotations, MIS reports, price comparisons.

Skills

Vendor management

Negotiation

MS Excel

ERP systems

Communication

HVAC materials

BOM familiarity

Education

B.Tech / Diploma / MBA

Job description

Company: Pack Plast Industries Private Limited
Location: Kota, Rajasthan
Department: Purchase / Procurement
Position: Purchase Manager
Reporting To: Director / Senior Management
Experience: 510 Years
Qualification: B.Tech / Diploma in Mechanical / Electrical / Production / Industrial Engineering, or MBA/PG Diploma in Supply Chain Management
Employment Type: Full-time

Job Summary

We are looking for an experienced and result-oriented Purchase Manager to manage the complete procurement function for manufacturing, projects and site requirements.

The candidate will be responsible for vendor development, sourcing, negotiation, purchase planning, cost control, quality, timely delivery and inventory coordination. The ideal candidate should have strong knowledge of engineering materials and experience in procurement for an HVAC / manufacturing / engineering / EPC environment.

Key Responsibilities

1. Procurement & Purchase Management

• Manage end-to-end procurement of materials, components, consumables and services.
• Purchase materials as per approved BOM, drawings, specifications, project requirements and production schedules.
• Obtain and compare quotations from multiple vendors.
• Prepare comparative statements and negotiate prices, payment terms and delivery schedules.
• Issue Purchase Orders and ensure compliance with approved commercial terms.
• Follow up with vendors to ensure timely delivery.

2. Engineering Material Procurement

Experience/knowledge in purchasing items such as:

• GI, MS, SS and Aluminium sheets/coils
• Structural steel and fabricated components
• HVAC ducting materials
• AHU components
• Blowers, fans and motors
• Dampers and louvers
• Filters and filtration materials
• Electrical panels and electrical components
• Cables, switches, control components and automation items
• PVC/PP/FRP-related materials
• Insulation materials
• Fasteners, hardware and consumables
• Pumps, valves, piping and accessories
• Project/site consumables and tools

Pack Plast's manufacturing portfolio includes ducting in GI, Aluminium, MS, SS and PP/FRP, as well as blowers, fans and other HVAC products.

3. Vendor Development

• Identify, evaluate and develop new vendors.
• Maintain an updated vendor database.
• Conduct vendor comparison based on price, quality, capacity, delivery, payment terms and reliability.
• Develop alternate sources for critical materials.
• Negotiate annual/long-term rates wherever commercially beneficial.
• Build strong relationships with strategic suppliers.

4. Cost Control

• Achieve cost savings through effective negotiation and alternate sourcing.
• Monitor market prices of steel, aluminium, electrical items, HVAC components and other major materials.
• Identify opportunities for cost reduction without compromising quality.
• Maintain purchase price records and historical data for major items.

5. Quality & Technical Coordination

• Coordinate with Design, Production, Projects, Quality and Stores departments.
• Ensure purchased materials comply with approved technical specifications.
• Coordinate with vendors for drawings, technical datasheets, samples and approvals wherever required.
• Resolve material quality and rejection issues with suppliers.

6. Project & Site Procurement

• Coordinate urgent procurement requirements for project sites.
• Ensure site materials are delivered within project timelines.
• Coordinate with Project/Site Engineers for material requirements.
• Track critical materials and highlight potential delays to management.
• Arrange local procurement for project-specific requirements when necessary.

7. Inventory & Stores Coordination

• Coordinate with Stores to monitor stock levels.
• Avoid over-purchasing and unnecessary inventory.
• Ensure timely procurement based on minimum/maximum stock levels.
• Monitor slow-moving and non-moving inventory.
• Coordinate material reconciliation wherever required.

8. Documentation & MIS

• Maintain Purchase Orders, quotations, comparative statements and vendor records.
• Prepare regular purchase MIS reports.
• Maintain purchase price comparison and savings reports.
• Track pending POs and vendor commitments.
• Ensure proper documentation and approval of purchases.

Key Performance Indicators (KPIs)

The Purchase Manager will be evaluated on:

• Cost savings achieved
• Purchase price variance
• On-time material delivery
• Vendor performance
• Quality/rejection rate
• Reduction in emergency purchases
• Development of alternate vendors
• Inventory optimization
• Purchase order processing time
• Compliance with company purchase procedures
• Timely fulfilment of project and production requirements

Required Skills

• Strong negotiation and vendor management skills
• Excellent knowledge of engineering procurement
• Knowledge of HVAC/manufacturing materials preferred
• Good understanding of drawings, BOMs and technical specifications
• Strong commercial awareness
• Good knowledge of MS Excel and ERP/Purchase software
• Ability to prepare comparative statements
• Good communication and coordination skills
• Strong follow-up and problem-solving ability
• Ability to work under pressure and meet project deadlines
• Willingness to travel for vendor development/inspection when required

Preferred Candidate Profile

• 5–10 years of experience in Purchase/Procurement in HVAC, EPC, engineering, manufacturing or industrial projects.
• Experience in purchasing mechanical and electrical engineering materials.
• Candidate from an HVAC equipment manufacturer, EPC company, engineering company or industrial manufacturing organization will be preferred.
• Experience in vendor development and price negotiation is essential.
• Knowledge of ERP/SAP/Tally or similar procurement systems will be an advantage.
• Strong Excel skills are required.

Compensation

CTC: Negotiable, depending on experience and capability.

Probation: 3–6 months.