Purchase Manager

Hungry Bird It Consulting Services; Hyderabad; On-site; INR 1,200,000 - 1,800,000; Full time

Job summary

Hungry Bird It Consulting Services in Hyderabad is looking for a Purchase Manager – International Procurement. The ideal candidate will manage end-to-end international sourcing and imports while ensuring cost efficiency and compliance with regulations.

The role entails building relationships with overseas vendors, negotiating pricing and terms, and ensuring proper documentation and customs compliance. Successful candidates should have 8 to 12 years of experience in international procurement, preferably within hospitality or project-based sectors.

Qualifications

• 8 to 12 years of experience in international procurement or imports, preferably in hospitality or project-based industries.

Responsibilities

• Manage end-to-end international sourcing and imports.
• Negotiate and finalize pricing, MOQs, lead times, and Incoterms.
• Ensure compliance with RBI and FEMA regulations.
• Track shipments end-to-end from ETD to final delivery.

Skills

Vendor management

International sourcing

Negotiation skills

Logistics coordination

Regulatory compliance

Education

Graduate / MBA / PG Diploma in Supply Chain, International Business, or related field

Job description

Role Objective

The Purchase Manager International Procurement will be responsible for managing end-to-end international sourcing and imports , ensuring cost efficiency, regulatory compliance, timely container arrivals, and the development of strong, long-term relationships with overseas vendors. The role directly supports project execution, margin protection, and business scalability.

Key Roles & Responsibilities

A. International Vendor Management & Sourcing

• Identify, evaluate, and onboard international suppliers across China, Europe, and Southeast Asia
• Build and nurture long-term strategic relationships with overseas vendors
• Conduct periodic vendor performance evaluations covering price, quality, lead time, and reliability
• Represent client at international trade fairs and exhibitions (Canton Fair, Ambiente, etc.)
• Coordinate sampling, product development, testing, and approvals as per project requirements

B. Order Placement & Commercial Negotiation

• Negotiate and finalise pricing, MOQs, lead times, and Incoterms (FOB, CIF, DDP, etc.)
• Negotiate commercial and payment terms including LC, TT, DP, and DA
• Place and approve international purchase orders aligned with sales commitments and delivery schedules
• Ensure margin protection for hotel projects, bulk orders, and customized sourcing

C. Forex & Payment Coordination

• Work closely with the Finance team for:
• Forex booking and monitoring
• LC opening, amendments, and closure
• Advance payments and balance remittances
• Track currency movements and recommend hedging strategies where required
• Ensure compliance with RBI and FEMA regulations

D. Container Planning & Logistics

• Plan and optimize container utilization (20FT / 40FT / LCL / FCL)
• Consolidate shipments across vendors to optimize freight costs
• Coordinate shipment schedules with freight forwarders and shipping lines
• Approve shipping plans to ensure adherence to committed project timelines

E. Import Documentation & Compliance

• Ensure accuracy and completeness of import documentation, including:
• Commercial Invoice
• Packing List
• Bill of Lading (BL) / Airway Bill (AWB)
• Certificate of Origin (COO)
• Test reports and regulatory certificates
• Coordinate HS code classification with CHA
• Ensure compliance with BIS, BEE, CE, RoHS, and other applicable standards

F. Customs Clearance & Inbound Logistics

• Coordinate with CHAs for seamless customs clearance
• Resolve customs queries, inspections, and valuation issues
• Monitor port dwell time and minimize demurrage and detention costs
• Coordinate inland transportation to warehouses or project sites

G. Delivery Assurance & Risk Management

• Track shipments end-to-end from ETD to final delivery
• Proactively manage risks such as vendor delays, port congestion, and documentation discrepancies
• Escalate exceptions with corrective and preventive action plans

H. MIS, Cost Control & Reporting

• Prepare import cost sheets and landed cost analysis
• Maintain vendor-wise and shipment-wise MIS
• Analyze lead time variances, cost overruns, and delays
• Present monthly import dashboards to senior management

Qualifications & Experience

• Education: Graduate / MBA / PG Diploma in Supply Chain, International Business, or related field
• Experience: 8 to 12 years of experience in international procurement / imports, preferably in hospitality or project-based industries