Purchase Executive Interior Materials

Interex Arch Designs; Mumbai City; On-site; INR 600,000 - 1,200,000; Full time

Job summary

Interex Arch Designs is seeking an experienced Purchase/Procurement professional to manage end-to-end purchasing for interior design and turnkey projects in Mumbai. You will source a wide range of interior materials, identify reliable vendors, negotiate prices and terms, and coordinate with Design, Projects, Site and Accounts teams to ensure timely delivery and compliance with specifications.

The role requires 4–8 years of experience, strong negotiation and coordination skills, and proficiency

Qualifications

• 4 to 8 years of experience in Purchase/Procurement, preferably in Interior Design, Construction or Turnkey Projects.
• Strong knowledge of interior materials and suppliers.
• Vendor negotiation and relationship-management skills.
• Good understanding of purchase orders, quotations, invoices and payment terms.
• Ability to compare quotations and prepare cost analyses.

Responsibilities

• Handle end-to-end purchasing for interior design and turnkey projects.
• Source materials such as plywood, MDF, laminates, veneers, hardware, glass, tiles, marble, electrical items, plumbing materials, furniture, lighting, paint, fabric, etc.
• Identify and develop reliable vendors, suppliers and contractors.
• Obtain quotations, compare prices and negotiate rates, payment terms and delivery timelines.
• Prepare and process Purchase Orders (POs) based on project requirements.
• Coordinate with Design, Projects, Site and Accounts teams to understand material requirements.
• Ensure materials are purchased according to approved specifications, designs and quality standards.
• Track purchase orders and ensure timely delivery of materials at project sites.
• Follow up with vendors regarding pending orders, deliveries, replacements and quality issues.
• Maintain proper records of purchase orders, quotations, invoices, vendor details and material rates.
• Negotiate with suppliers to achieve cost savings and competitive pricing.
• Develop alternative vendors for important materials to avoid delays.
• Coordinate with the site team for material inspection and quantity verification.
• Handle material returns, replacements and damaged/incorrect supplies.
• Monitor market prices and identify opportunities for better rates.
• Coordinate with Accounts for vendor payments, invoices and outstanding amounts.
• Maintain a database of approved vendors and regularly evaluate their price, quality and delivery performance.
• Ensure purchases are made within the approved project budget.
• Support the Project Manager in resolving material-related issues and urgent requirements.

Skills

Purchase/Procurement

Vendor negotiation

MS Excel

Project coordination

Communication skills

Multi-project handling

Education

Bachelor's degree / Diploma

Tools

ERP software

Job description

Key Responsibilities

• Handle end-to-end purchasing for interior design and turnkey projects.
• Source materials such as plywood, MDF, laminates, veneers, hardware, glass, tiles, marble, electrical items, plumbing materials, furniture, lighting, paint, fabric, etc.
• Identify and develop reliable vendors, suppliers and contractors.
• Obtain quotations, compare prices and negotiate rates, payment terms and delivery timelines.
• Prepare and process Purchase Orders (POs) based on project requirements.
• Coordinate with Design, Projects, Site and Accounts teams to understand material requirements.
• Ensure materials are purchased according to approved specifications, designs and quality standards.
• Track purchase orders and ensure timely delivery of materials at project sites.
• Follow up with vendors regarding pending orders, deliveries, replacements and quality issues.
• Maintain proper records of purchase orders, quotations, invoices, vendor details and material rates.
• Negotiate with suppliers to achieve cost savings and competitive pricing.
• Develop alternative vendors for important materials to avoid delays.
• Coordinate with the site team for material inspection and quantity verification.
• Handle material returns, replacements and damaged/incorrect supplies.
• Monitor market prices and identify opportunities for better rates.
• Coordinate with Accounts for vendor payments, invoices and outstanding amounts.
• Maintain a database of approved vendors and regularly evaluate their price, quality and delivery performance.
• Ensure purchases are made within the approved project budget.
• Support the Project Manager in resolving material-related issues and urgent requirements.

Required Skills

• 4 to 8 years of experience in Purchase/Procurement, preferably in Interior Design, Construction or Turnkey Projects.
• Strong knowledge of interior materials and suppliers.
• Excellent vendor negotiation and relationship-management skills.
• Good understanding of purchase orders, quotations, invoices and payment terms.
• Ability to compare quotations and prepare cost comparisons.
• Strong follow-up and coordination skills.
• Good knowledge of MS Excel and basic ERP/purchasing software.
• Ability to handle multiple projects and urgent requirements.
• Good communication and problem-solving skills.
• Ability to work under deadlines and coordinate with multiple departments.

Qualification

Bachelor's degree/diploma in Commerce, Supply Chain, Procurement, Business Administration, Interior/Construction Management or a related field.

Preferred Candidate

A candidate who has worked with an interior design/turnkey company and has experience purchasing materials for multiple ongoing projects, managing vendors and negotiating rates.

Key performance areas:

Cost saving | Timely procurement | Vendor management | Quality | Material availability | Project coordination