Purchase Executive Interior

Interex Arch Designs; Mumbai City; On-site; INR 400,000 - 800,000; Full time

Job summary

Interex Arch Designs in Mumbai is seeking a procurement professional to handle end-to-end purchasing for interior design and turnkey projects. You will source materials, evaluate vendors, negotiate prices, and manage purchase orders to ensure timely site delivery.

The role requires 4–8 years in purchase/procurement with strong knowledge of interior materials, supplier networks, and ERP/purchasing software. Collaboration with design, projects, site and accounts teams is essential.

Qualifications

• 4 to 8 years of experience in Purchase/Procurement.
• Experience in Interior Design, Construction or Turnkey Projects.
• Strong knowledge of interior materials and suppliers.
• Excellent vendor negotiation and relationship-management skills.
• Good understanding of purchase orders, quotations, invoices and payment terms.
• Ability to compare quotations and prepare cost comparisons.
• MS Excel proficiency; basic ERP/purchasing software knowledge.
• Effective follow-up and coordination across teams.
• Ability to handle multiple projects and urgent requirements.

Responsibilities

• Manage end-to-end purchasing for interior design and turnkey projects.
• Source materials including plywood, laminates, tiles, hardware, etc.
• Identify and develop reliable vendors and contractors.
• Obtain quotations, negotiate rates and payment terms.
• Prepare purchase orders based on project needs.
• Coordinate with design, projects, site, and accounts teams.
• Ensure purchases meet approved specifications and quality.
• Track PO status and ensure timely delivery to sites.
• Follow up on orders, deliveries, replacements and quality issues.
• Maintain records of POs, invoices, vendor details and rates.
• Negotiate for cost savings and competitive pricing.
• Develop alternate vendors to avoid delays.
• Coordinate with site team for material inspection and quantity verification.
• Handle returns, replacements and damaged supplies.
• Monitor market prices for better rates.
• Coordinate vendor payments with accounts.
• Maintain vendor database and assess performance.
• Ensure purchases stay within project budget.
• Assist Project Manager in material-related issue resolution.

Skills

Procurement

Vendor negotiation

MS Excel

ERP software

Coordination

Communication skills

Project management

Time management

Education

Bachelor's degree / diploma in Commerce or related field

Tools

ERP software

Purchasing software

Job description

Key Responsibilities

• Handle end-to-end purchasing for interior design and turnkey projects.
• Source materials such as plywood, MDF, laminates, veneers, hardware, glass, tiles, marble, electrical items, plumbing materials, furniture, lighting, paint, fabric, etc.
• Identify and develop reliable vendors, suppliers and contractors.
• Obtain quotations, compare prices and negotiate rates, payment terms and delivery timelines.
• Prepare and process Purchase Orders (POs) based on project requirements.
• Coordinate with Design, Projects, Site and Accounts teams to understand material requirements.
• Ensure materials are purchased according to approved specifications, designs and quality standards.
• Track purchase orders and ensure timely delivery of materials at project sites.
• Follow up with vendors regarding pending orders, deliveries, replacements and quality issues.
• Maintain proper records of purchase orders, quotations, invoices, vendor details and material rates.
• Negotiate with suppliers to achieve cost savings and competitive pricing.
• Develop alternative vendors for important materials to avoid delays.
• Coordinate with the site team for material inspection and quantity verification.
• Handle material returns, replacements and damaged/incorrect supplies.
• Monitor market prices and identify opportunities for better rates.
• Coordinate with Accounts for vendor payments, invoices and outstanding amounts.
• Maintain a database of approved vendors and regularly evaluate their price, quality and delivery performance.
• Ensure purchases are made within the approved project budget.
• Support the Project Manager in resolving material-related issues and urgent requirements.

Required Skills

• 4 to 8 years of experience in Purchase/Procurement, preferably in Interior Design, Construction or Turnkey Projects.
• Strong knowledge of interior materials and suppliers.
• Excellent vendor negotiation and relationship-management skills.
• Good understanding of purchase orders, quotations, invoices and payment terms.
• Ability to compare quotations and prepare cost comparisons.
• Strong follow-up and coordination skills.
• Good knowledge of MS Excel and basic ERP/purchasing software.
• Ability to handle multiple projects and urgent requirements.
• Good communication and problem-solving skills.
• Ability to work under deadlines and coordinate with multiple departments.

Qualification

Bachelor's degree/diploma in Commerce, Supply Chain, Procurement, Business Administration, Interior/Construction Management or a related field.

Preferred Candidate

A candidate who has worked with an interior design/turnkey company and has experience purchasing materials for multiple ongoing projects, managing vendors and negotiating rates.

Key performance areas:

Cost saving | Timely procurement | Vendor management | Quality | Material availability | Project coordination