Purchase Executive

Luna Bearings; Pune District; On-site; INR 600,000 - 1,200,000; Full time

Job summary

Luna Bearings is seeking a proactive procurement professional to manage day-to-day purchasing, vendor relationships, and cost optimization in a manufacturing setup in Pune. You will coordinate with production, stores, and accounts to ensure timely material availability and accurate documentation.

Responsibilities include negotiating quotations, maintaining vendor records, conducting cost analyses, and ensuring NDA and supplier registrations are in place.

Qualifications

• Experience in procurement and vendor management.
• Strong negotiation and cost-optimization skills.
• Ability to manage purchase documentation and supplier records.

Responsibilities

• Manage day-to-day procurement activities based on production and project needs.
• Handle cash purchases and maintain proper documentation.
• Develop and manage vendor relationships to ensure reliable supply.
• Obtain and compare quotations, negotiate pricing and delivery terms.
• Coordinate with stores, accounts and production for material requirements.
• Maintain purchase lists and vendor records; update in Google Sheets daily.
• Resolve vendor-related issues such as delays or billing discrepancies.
• Visit suppliers as required and ensure timely material availability.
• Ensure NDA signing and supplier registration documents are in place.
• Achieve cost savings and Kaizens monthly.

Skills

Communication

Negotiation

Problem Solving

Leadership

Teamwork & Coordination

Time Management

Attention to Detail

Job description

1. Job Purpose

To manage procurement activities, cash purchases, and vendor/supplier relationships, ensuring timely and cost-effective availability of materials in line with organizational requirements.

2. Key Responsibilities

• Manage day-to-day procurement activities as per production and project requirements.
• After design release internal costing required on time quotation submission.
• After material readiness at supplier end dispatch activity to be conduct with plant team. Ex. Porter activity.
• Handle cash purchases and maintain proper documentation for the same.
• Develop and manage vendor and supplier relationships to ensure reliable supply.
• Obtain and compare quotations, and negotiate pricing, terms, and delivery schedules.
• Cost saving each and every supplier to maintain the sheet how much cost is save at the time of quotation.
• Coordination with plant team on purchase orders to ensure timely delivery of materials.
• Coordinate with stores, accounts, and production teams for material requirements.
• Maintain and update purchase lists, vendor records, and procurement documentation.
• Daily task updating in google sheet.
• Resolve vendor-related issues such as delays, quality concerns, or billing discrepancies.
• Report and in process manufacturing status from supplier.
• On time delivery.
• On time NDA Sign with supplier & Vendor Registration documents.
• Material required in project/decided timeline.
• Negotiation with supplier as per internal costing.
• Zero Rejection.
• Minimum 2 quotation required from supplier.
• Developed make in India robot casting, Machining fixtures & Patterns and finalize the process and manufacturing timeline.
• Visit the supplier frequently as a when required.
• Clear the design related issues on time at supplier end.
• Minimum 2 kaizens in month.

3. Required Technical Knowledge & Skills

Technical Knowledge

• Procurement negotiation and cost optimization skills.
• Vendor management, including sourcing, evaluation, and relationship building.
• Purchase documentation, including purchase orders, invoices, and records.
• Understanding of material planning and inventory coordination.
• Working knowledge of procurement processes and cash purchase handling.
• Internal Costing.

Skills

• Communication.
• Negotiation
• Problem Solving
• Leadership
• Teamwork & Coordination
• Time Management
• Attention to Detail
• 4. Key Quality Documents / Records
• Costing sheet for each & every drawing and supplier.
• Purchase List
• Purchase Orders.
• Material manufacturing supplier vise list with target date/Timeline plans vs Actual
• Vendor Evaluation Records
• Supplier NDA Records.

5. Key Performance Indicators (KPIs)

• On-time procurement and delivery of required materials.
• Cost savings achieved through effective negotiation.
• Accuracy and timeliness of purchase documentation.
• Vendor performance and relationship management effectiveness.