Purchase Executive

VITS Hotels; Mumbai; On-site; INR 500,000 - 700,000; Full time

Job summary

VITS Kamats Group in Mumbai seeks a proactive Purchase Executive to manage hotel procurement, ensuring timely availability of materials and cost efficiency. You will coordinate with suppliers, track deliveries, and maintain records to support smooth hotel operations.

The role requires strong vendor negotiation, ERP/Excel proficiency, attention to detail, and the ability to navigate budgets. It offers growth in a hospitality-focused procurement team and exposure to diverse sourcing across hotel

Qualifications

• 2–8 years of procurement/purchase experience, hospitality preferred.
• Strong vendor management and negotiation capabilities.
• Proficient in MS Excel and ERP systems; detail-oriented.

Responsibilities

• Manage end-to-end procurement for hotel operations
• Build and maintain strong vendor relationships
• Ensure cost-effective purchasing aligned with budgets
• Maintain proper documentation and compliance with company policies
• Support smooth operations by ensuring timely availability of materials
• Identify and evaluate vendors for goods and services
• Negotiate pricing, terms, and agreements with suppliers
• Raise purchase orders and track deliveries
• Coordinate with internal departments for requirements
• Monitor stock levels to avoid shortages or overstocking
• Ensure quality of materials received as per standards
• Maintain purchase records, pricing, and vendor database
• Follow up with vendors for timely delivery and payments
• Track expenses and ensure adherence to budgets

Skills

Negotiation

Vendor management

Communication

Coordination

Attention to detail

Time management

Cost control

Tools

MS Excel

ERP systems

Job description

Overview

VITS Kamats Group is a growing hospitality brand known for its commitment to quality service and operational excellence. We are seeking a proactive Purchase Executive to manage procurement activities efficiently, ensuring timely availability of materials while maintaining cost effectiveness.

Responsibilities

• Manage end-to-end procurement for hotel operations
• Build and maintain strong vendor relationships
• Ensure cost-effective purchasing aligned with budgets
• Maintain proper documentation and compliance with company policies
• Support smooth operations by ensuring timely availability of materials
• Identify and evaluate vendors for goods and services
• Negotiate pricing, terms, and agreements with suppliers
• Raise purchase orders and track deliveries
• Coordinate with internal departments for requirements
• Monitor stock levels to avoid shortages or overstocking
• Ensure quality of materials received as per standards
• Maintain purchase records, pricing, and vendor database
• Follow up with vendors for timely delivery and payments
• Track expenses and ensure adherence to budgets

Required Skills

• Strong negotiation and vendor management skills
• Good communication and coordination abilities
• Proficiency in MS Excel and ERP systems
• Attention to detail and accuracy
• Time management and organizational skills
• Cost control and analytical thinking

Qualifications

• 2-8 years of experience in procurement/purchase (hospitality preferred)