Executive/Sr. Executive - Purchase - Hospitality Vertical

Bptp; Gurugram District; On-site; INR 500,000 - 900,000; Full time

Job summary

Bptp in India is seeking a Purchase Executive to source, negotiate, and procure goods and services across operations, ensuring quality and timely delivery.

You will manage suppliers, optimize costs, coordinate inventory with store and operations teams, and ensure compliance with company policies.

Qualifications

• Bachelor's degree in Commerce, Business Administration, or related field.
• 3–7 years of experience in procurement or purchasing in Hotel or Real Estate Industry.

Responsibilities

• Source and purchase materials, products, and services as per company requirements.
• Ensure timely availability of all items to avoid operational disruptions.
• Prepare and process purchase orders.
• Maintain proper documentation of all procurement activities.
• Identify and evaluate potential suppliers.
• Negotiate pricing, terms, and contracts with vendors.
• Maintain strong relationships with suppliers.
• Monitor vendor performance and ensure quality standards.
• Compare prices and ensure cost-effective purchasing.
• Monitor market trends to get the best deals.
• Control and reduce procurement costs without compromising quality.
• Coordinate with store and operations teams for stock requirements.
• Maintain optimum inventory levels.
• Avoid overstocking or stock shortages.
• Assist in stock audits and inventory control.
• Ensure compliance with company policies and procedures.
• Maintain records of purchases, pricing, and supplier details.
• Prepare reports on purchases, expenses, and savings.
• Coordinate with finance for billing and payments.

Skills

Negotiation

Communication

Analytical abilities

Decision-making

Procurement processes

Vendor management

MS Office

Inventory systems

Attention to detail

Organizational skills

Education

Bachelor's degree in Commerce, Business Administration, or related field

Tools

MS Office Suite

Inventory management systems

Job description

The Purchase Executive is responsible for sourcing, negotiating, and procuring goods and services required for operations while ensuring quality, cost-effectiveness, and timely delivery.

Key Responsibilities:

1. Procurement Operations

• Source and purchase materials, products, and services as per company requirements.
• Ensure timely availability of all items to avoid operational disruptions.
• Prepare and process purchase orders.
• Maintain proper documentation of all procurement activities.

2. Vendor Management

• Identify and evaluate potential suppliers.
• Negotiate pricing, terms, and contracts with vendors.
• Maintain strong relationships with suppliers.
• Monitor vendor performance and ensure quality standards.

3. Cost Control

• Compare prices and ensure cost-effective purchasing.
• Monitor market trends to get the best deals.
• Control and reduce procurement costs without compromising quality.

4. Inventory Coordination

• Coordinate with store and operations teams for stock requirements.
• Maintain optimum inventory levels.
• Avoid overstocking or stock shortages.
• Assist in stock audits and inventory control.

5. Compliance & Reporting

• Ensure compliance with company policies and procedures.
• Maintain records of purchases, pricing, and supplier details.
• Prepare reports on purchases, expenses, and savings.
• Coordinate with finance for billing and payments.

Education & Experience:

• Bachelors degree in Commerce, Business Administration, or related field.
• 3-7 years of experience in procurement or purchasing in Hotel or Real Estate Industry.

Skills & Competencies:

• Strong negotiation and communication skills.
• Good analytical and decision-making abilities.
• Knowledge of procurement processes and vendor management.
• Proficiency in MS Office and inventory systems.
• Attention to detail and organizational skills.